TOWN OF FORT FRANCES

AGENDA - May 13, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 016) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Labour relations or employee negotiations:  CUPE Negotiations and adjustments for Management Non-Union and Students

4.2

Personal matters about an identifiable individual, including municipal or local board employees:  Organizational Structure

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor June Caul - Verbal Update

Councillor Michael Behan - Verbal Update

Councillor Wendy Brunetta - Verbal Update

Councillor Andrew Hallikas - Verbal Update

7.

Consent Agenda:

7.1

Amendment to the Emergency Management Plan By-Law.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the amendments to the Emergency Management Plan as laid out in the report and further that Mayor and Clerk be authorized to execute an amending by-law.

7.2

Amendment to the Emergency Management Program By-Law. (Refer also to materials under item named as Emergency Management Plan)

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the amendments to the Emergency Management Program as laid out in the report and further that Mayor and Clerk be authorized to execute an amending by-law.

7.3

Waiving of the Procurement Policy.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to waive the Town's Procurement Policy with regards to purchasing the Air Monitors and Testing/Charging Stations as there are not 3 suppliers available to provide written quotations for this specialized equipment.

7.4

2019 Schedule of Fees Amendment (Emergency Response Cost Recovery).

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve an amendment to the 2019 Schedule of Fees to include Emergency Response Cost Recovery as laid out in the report and further that Mayor and Clerk be authorized to execute an amending by-law.

7.5

Fort Frances Canadian Bass Championship Requests.

-approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the requests from the Fort Frances Canadian Bass Championship Committee as laid out in the report.

7.6

Doug Brown, CAO - NOMA Annual Meeting and Conference Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem Claims in the amount of $138.92 as submitted by Doug Brown, CAO for his attendance at the NOMA Annual General Meeting and Conference in Thunder Bay on April 23rd to 26th, 2019.

7.7

Sleepy Owl Billboard Sign Request.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to approve the request from The Sleepy Owl as laid out in the report and further that an authorizing Land Use Agreement be prepared.

7.8

Amendment to User Fee By-Law 60/18 - Annual Sign Fee.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to approve amending the User Fee By-Law to include a fee for signs that are approved to be installed on Town owned property.

7.9

8th Street Trails Request.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to approve the 8th Street Trail Request  as laid out in the report.

8.

Administration and Finance Division:

8.1

Job Posting for Facilities Superintendent

- approval of this report will sanction management to start a competitive process to hire a candidate for the new position of Facilities Superintendent, further that management shall convene the Salary Structure Administrative Practices Committee (SSAPC) to review the job evaluation results prior to the final selection of a candidate for the position.

8.2

Mayor June Caul - NOMA Annual Meeting and Conference Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem Claims in the amount of $660.00 as submitted by Mayor June Caul for her attendance at the NOMA Annual General Meeting and Conference in Thunder Bay on April 23rd to 26th, 2019.

8.3

Councillor Michael Behan - NOMA Annual Meeting and Conference Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem Claims in the amount of $660.00 as submitted by Councillor Michael Behan for his attendance at the NOMA Annual General Meeting and Conference in Thunder Bay on April 23rd to 26th, 2019.

8.4

Councillor Rick Wiedenhoeft - NOMA Annual Meeting and Conference Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem Claims in the amount of $660.00 as submitted by Councillor Rick Wiedenhoeft for his attendance at the NOMA Annual General Meeting and Conference in Thunder Bay on April 23rd to 26th, 2019.

8.5

2019 Capping Parameters for Capped Properties

- approval of this report will agree to approve the 2019 capping parameters for revenue neutral within the industrial class, 10% increase of annualized tax limit based on previous year's annualized taxes, 10% increase of the prior year CVA tax limit, that the minimum tax level of 100% for new construction to capped property classes be maintained, to exclude properties that were at CVA Tax in 2018 or that would cross over CVA Tax in 2019, to exclude reassessment related increases from the Capping Calculation and that the Capping Phase-out Year 3 (1/2) be included in capping options, and further that the authorizing capping parameters by-law and the percentage by which tax decreases are limited by-law be prepared and brought forward to tonight's Council meeting.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

9.2

Agreement with Northern Ontario Heritage Fund Corp. (NOHFC) for a 2 year Internship Application

- approval of this report will agree to the recommendation of Administration for Mayor and Clerk to execute an agreement with NOHFC for a 2 year Internship grant for the Town's Asset Management Coordinator.

9.3

Award of Tender 19-OF-04  2019 Capital Facilities Tender

- approval of this report will agree to the recommendation of Administration to award Tender 19-OF-04 to Ed Kaun and Sons for a total tender price of $101,455.37 including a $15000.00 contingency allowance and the Town's portion of HST, further that an authorizing by-law be prepared to authorize the Mayor and Clerk to execute the agreement with Ed Kaun and Sons.

9.4

Award of Tender 19-OF-03  2019 Roadworks

- approval of this report will award tender 19-OF-03 to Bay City Contractors at an estimated cost of $3,412,435.02 which includes HST and a contingency allowance of $200,000.00, further that an open house public meeting be scheduled to ensure all property owners abutting the construction projects obtain first-hand knowledge on the projects and have opportunity to ask questions, and finally that the Mayor and Clerk be authorized to execute the contract documents on behalf of the Town.

10.

Information:

10.1

Complaint Register - April 2019.

10.2

Building Statistics for April 2019

11.

Non-agenda items:

12.

ADJOURNMENT