TOWN OF FORT FRANCES

AGENDA - October 15, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 026) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

7.

Consent Agenda:

7.1

Fort Frances Lakers Request for Dudley Hewitt Cup Sponsorship.

- approval of this report will agree to the recommendations of the Administration and Finance Executive Committee with input from the Community Services Executive Committees as laid out in their respective reports.

7.2

Award of RFP 19-OF-12 - Fort Frances Safety Management System Internal QA Audit Services.

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee to award RFP 19-OF-12 to Winnipeg Airport Services Corporation in the amount of $4,985.00 plus applicable taxes and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.3

Award of Three (3) Year Asphalt Patching Tender 19-OF-13.

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee to award Tender 19-OF-13 to Pioneer Construction in the revised amount of $487,517.03 and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.4

Application for Funding for a Large Scale Planting Partnership Project.

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee to endorse the application to CN EcoConnexions or New Gold Community Investment Program for a large scale planting program at Phair Avenue or Lillie Avenue Park in 2020.

7.5

Letter dated August 7, 2019 - Asset Management Replacement of Mature Trees.

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee to receive it for informational purposes.

7.6

Townshend Theatre Joint-Use Agreement.

- approval of this report will agree to the recommendation of the Community Services Executive Committee to approve renewal of the Townshend Theatre joint use agreement for a five year term and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.7

Seniors Community Grant Agreement.

- approval of this report will agree to the recommendation of the Community Services Executive Committee to approve entering into a MSAA - Seniors Community Grant Program agreement and further that Mayor and Clerk be authorized to execute an authorizing by-law on behalf of the Corporation.

7.8

Townshend Theatre Operating Manual.

- approval of this report will agree to the recommendation of the Community Services Executive Committee to approve the revised Theatre Operating Manual as presented.

8.

Administration and Finance Division:

8.1

Councillor Wendy Brunetta - NOMA Executive Meeting Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Per Diem claim in the amount of $240.00 as submitted by Councillor Wendy Brunetta for her attendance at the NOMA Annual Meeting and Conference in Thunder Bay on September 24-25, 2019.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

Information:

10.1

General Fund (Operating) Summary for the Nine Months Ending Monday, September 30th, 2019.

10.2

Water and Sewer Fund (Operating) Summary for the Nine Months Ending Monday, September 30th, 2019.

10.3

Complaint Register - August 2019.

10.4

Fort Frances Museum & Cultural Centre - September 2019 Newsletter

11.

Non-agenda items:

12.

ADJOURNMENT