TOWN OF FORT FRANCES

AGENDA - October 28, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 027) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal matters about an identifiable individual, including municipal or local board employees:  Personnel Matter

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor June Caul

Councillor Douglas Judson

Councillor John McTaggart

Councillor Rick Wiedenhoeft

7.

Consent Agenda:

7.1

POA Paytickets Agreement and By-Law Authorization.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee that Mayor and Clerk be authorized to execute the agreement and authorizing by-law for POA Paytickets service with Royal Bank on behalf of the Corporation.

7.2

Consumer Price Index (CPI) Increase for 2020 User Fees.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to affect a 1.7% user fee increase for 2019, reflective of the Ontario Consumer Price Index inflationary increase, for Executive Committee review.

7.3

2020 Budget Timetable.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the 2020 Budget Timetable as presented with start time of 2:00 p.m. for all Special Committee of the Whole meetings.

7.4

Friends of the Museum Annual Fall Fundraising Gala.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to purchase 10 tickets in the total amount of $300.00 for the fall soirée and fundraising gala to be held at the Fort Frances Museum on November 7th, 2019.

7.5

Doug Brown, CAO - Legal Proceedings Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense claim in the total amount of $139.92 as submitted by Doug Brown, CAO for his attendance at the Service Ontario Centre in Thunder Bay on October 2-3, 2019.

7.6

Amended Property Assessment Notice re: 241 Church Street (2019); and 237 Church Street (2019).

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the Amended Property Assessment Notices for properties located at 237 Church Street and 241 Church Street in Fort Frances for the 2019 taxation year as received from MPAC.

7.7

Advisory Notice of Adjustment re: 1112 King's Highway (2017, 2018, 2019).

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the Advisory Notice of Adjustment for property located at 1112 Kings Highway in Fort Frances for the 2017, 2018 and 2019 taxation year as received from MPAC.

7.8

Special Amended Property Assessment Notice re: 250 Church Street (2019).

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the Special Amended Property Assessment Notice for property located at 250 Church Street in Fort Frances for the 2019 taxation year as received from MPAC, which has resulted from a change in legislation.

7.9

Procedure By-Law Review.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to complete a review/rewrite of the Procedural By-law in steps as outlined in the report.

7.10

Erin Crescent Subdivision & Sale of Town Lands Policy 6.2.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to establish conditions of sale as outlined in the report which will be included in the pre-approved Agreement of Purchase and Sale.

7.11

Award of Tender 19-OF-11 - 5 year Garbage and Recycle Collection

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award Tender 19-OF-11 to Asselin Transportation at the revised tender price of $1,507,739.60 and further that the Mayor and Clerk be authorized to execute the agreement on behalf of the Corporation.

7.12

Site Plan Control Agreement - Gardewine Addition at 1000 McIrvine Road.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to pass a by-law to designate 1000 McIrvine Road as a Site Plan Control area in the Town of Fort Frances and further that a site plan control agreement be developed and approved as part of same by-law at a future meeting of Council.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

9.

General:

9.1

Execution of a 5 Year Agreement with the Ministry of Solicitor General for OPP Services Commending January 1st, 2020.

- approval of this report will agree to the recommendation of administration and the Police Services Board to enter into a 5 year agreement with the Ministry of Solicitor General for OPP police services commencing January 1, 2020 and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

10.

Information:

10.1

Fire & Rescue Service - September 2019 Report.

10.2

2019 Reserve Funds.

10.3

Building Statistics September 2019

10.4

Fort Frances Wastewater Treatment Facility September 2019 Monthly Report

10.5

Sewer & Water Data for 2019

10.6

Airport Statistics as of September 30, 2019

10.7

Tonnage at the Landfill Site - updated October 21, 2019

10.8

Complaint Register - September 2019

11.

Non-agenda items:

12.

ADJOURNMENT