TOWN OF FORT FRANCES

AGENDA - December 9, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 030) 4:00 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose:  Parks Matter

4.2

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Two Chain Settlement

4.3

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Point Park Matter

4.4

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Property Matter Update

4.5

Personal Matters about an identifiable individual, including municipal or local board employees:  BIA Appointment

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor June Caul - verbal update

Councillor Michael Behan - verbal update

Councillor Wendy Brunetta - verbal update

Councillor Andrew Hallikas - verbal update

7.

Consent Agenda:

7.1

Fort Frances Curling Club Sponsorship Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee with input from the Community Services Executive Committee to support the Fort Frances Curling Club's bid proposal to host the Men's and Women's Provincial combined event January 25-31, 2021 at the 52 Arena. Further discussions regarding financial sponsorship will be discussed if the Fort Frances Curling Club is successful in their bid.

7.2

Radio Season's Greeting Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve thirty-15 second Holiday Greetings to be aired on 93.1 the Border from December 9 to December 29th, 2019 at a cost of $289.00 plus hst.

7.3

Upcoming Committee and Council Meeting Dates for 2020.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to adopt the Committee of the Whole and Council meeting dates for the period January 2020 to December 2020 as attached to this report.

7.4

Conflict of Interest.

- approval of this report will agree to the recommendation of Administration and Finance Executive Committee to add the ‘Conflict of Interest Tracker’ to the current suite of services from iCompass at a cost of $500.00 per year in addition to our existing annual costs.

7.5

Renewal of Agreement: Kenora Central Ambulance Communications Centre (CACC) - Lake of the Woods District Hospital.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve entering into an agreement with the Kenora Central Ambulance Communications Centre - Lake of The Woods District Hospital for the provision of communication (call taking and alerting or dispatching) services to the Town of Fort Frances, and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.6

Request from R. Socholotuk re:  Use of ATV's on Town Road

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize that the request letter from Mr. Socholotuk be accepted as information and forwarded to the Strategic Plan for further review and consideration.

7.7

A/R Customer Balance

- approval of this report will agree to the recommendation of the Community Services Executive Committee to explore the option of eliminating their outstanding balance as outlined in the report.

7.8

Host Bid Request 2021 Men-Women Provincial Curling

- approval of this report will agree to the recommendation of the Community Services Executive Committee to explore offering some level of funding for the 2021 Men-Women Provincial Curling Championship.

7.9

Request dated Nov. 11, 2019 to open Keating Avenue between 6th Street and 8th Street

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the opening of Keating Avenue from Seventh Street to Eighth Street be denied.

7.10

Award of Tender 19-OF-09 Combination High Pressure / Vacuum Truck

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award tender 19-OF-09 to Joe Johnson Equipment for Bid A - Western Star Chassis and further that the budget shortfall be adjusted in the 2020 Capital Budget as this item will be a carry over.

7.11

Report No. 1 Establishing 2020 Water & Sewer Rates

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee that Revised Scenario 3 on Spreadsheet 1 be the preferred scenario and that the 2020 rates be established accordingly.

7.12

Site Plan Control - 737 Scott Street (Storage Garage and Parking Lot)

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to designate 737 Scott Street as a Site Plan Control area in the Town of Fort Frances and further that said agreement be developed and approved by by-law at a future meeting of Council.

8.

Community Services Division:

8.1

2020 Community Services User Fees Schedule

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse in principle the attached 2020 user fee schedule as presented with a 1.7% increase over the 2019 user fees, along with the elimination of the non-resident user fees on a trial basis period of one year.

9.

General:

9.1

Rainy River District Municipal Association - AGM to be held at LaVallee Community Hall on Saturday January 25, 2020.

- resolution to be considered respecting attendance.

9.2

Association of Municipalities of Ontario - 2020 Conference August 16-19

- resolution to be considered respecting attendance so that hotel rooms can be booked in early January.

9.3

Various Resolutions for consideration in relation to ROMA Delegations which affect entire region.

1) Railway Taxation

2) Public Transportation

3) Physician Shortages

4) Community Safety and Wellbeing Plan

10.

Information:

10.1

Update - New Fire Truck.

10.2

Town of Fort Frances General Fund (Operating) Summary for the Ten Months Ending Thursday, October 31, 2019.

10.3

Town of Fort Frances Water and Sewer Fund (Operating) Summary for the Ten Months Ending Thursday, October 31, 2019.

10.4

Operations & Facilities Division - Public Works Area Operations Statistics for June, July and August 2019

10.5

Building Statistics November 2019

11.

Non-agenda items:

12.

ADJOURNMENT