TOWN OF FORT FRANCES

AGENDA - February 10, 2020

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 034) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal matters about an identifiable individual, including municipal or local board employees:  Personnel Matter

4.2

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Agency One Matters

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor June Caul - Verbal Update

Councillor Douglas Judson - Verbal Update

Councillor John McTaggart - Verbal Update

Councillor Rick Wiedenhoeft - Verbal Update

7.

Consent Agenda:

7.1

Northern Ontario School of Medicine - CampMed Support.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the request with no further action.

7.2

Northwestern Ontario Sports Hall of Fame Membership Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the payment of a Business/Organization Membership Fee for 2020 in the amount of $60.00 for the Northwestern Ontario Sports Hall of Fame and Museum.

7.3

Heart of the Continent Partnership Financial Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the Heart of the Continent Partnership (HOCP) financial request with no further action and further that the request be forwarded to the Municipal Accommodation Tax (MAT) Committee for consideration.

7.4

Accounts Receivable Bed Debts Write Off Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the write-off of accounts receivable in the amount of $5,441.50.

7.5

POA Write-Off Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the write-off of 2013 POA accounts receivable in the amount of $13,956.58 for accounting purposes, noting that this action does not absolve a convicted offender from the requirement to pay a fine as debts to the Crown are owed in perpetuity and never forgiven.

7.6

Accountability and Transparency Policy.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to adopt the Accountability and Transparency Policy as presented.

7.7

Doug Brown, CAO - ROMA Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense claim in the total amount of $452.15 as submitted by Doug Brown, CAO for his attendance at the ROMA Conference in Ottawa, Ontario from January 18-21, 2020.

7.8

Request dated January 9, 2020 - Installation of a memorial bench at McIrvine Park

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

7.9

Request dated January 22, 2020 to Stop up and Close Portions of Emo Road and Pit Road #2

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to develop a sale price for the road allowance, that the cost be relayed to the interested party and further that pending a sale, an appropriate by-law be developed to stop-up and close the associated road segments.

7.10

Blue Box Program Transition - Preferred date of transition

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

7.11

October 2019 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the October 2019 report prior to it being made available to the general public.

7.12

November 2019 Drinking Water Systems Monthly Summary Report

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to accept the November 2019 report prior to it being made available to the general public.

7.13

December 2019 Drinking Water Systems Monthly Summary Report

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to accept the December 2019 report prior to it being made available to the general public.

7.14

Deeming By-law Application - 814 & 820 Scott Street

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve the application to deem property located at 814 and 820 Scott Street (PCL 411-1 SEC ALBTP; PT LT 411 TOWN PLOT ALBERTON AS IN SP2679 EXCEPT SLT19234 & SLT30028; FORT FRANCES and PCL 411-2 SEC ALBTP; PT LT 411 TOWN PLOT ALBERTON AS IN SLT19234, SLT52154, SLT99405; FORT FRANCES) as one lot of record known as 820 Scott Street through by-law brought forward at a future meeting.

8.

Administration and Finance Division:

8.1

Mayor June Caul - ROMA Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense claim in the total amount of $250.00 as submitted by Mayor June Caul for her attendance at the ROMA Conference in Toronto, Ontario from January 18-21, 2020.

8.2

Councillor Michael Behan - RRDMA Annual General Meeting Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve Schedule "F" Travel Statement - Mayor/Council Honorarium per diem claim in the total amount of $160.00 as submitted by Councillor Michael Behan for his attendance at the RRDMA Annual General Meeting on January 25, 2020 held in Devlin.

8.3

Councillor Wendy Brunetta - ROMA Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense Claim in the total amount of $510.74 as submitted by Councillor Wendy Brunetta for her attendance at the ROMA Conference in Toronto, Ontario from January 19-21, 2020.

8.4

Councillor Wendy Brunetta - RRDMA Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve Schedule "F" Travel Statement - Mayor/Council Honorarium per diem claim in the total amount of $160.00 as submitted by Councillor Wendy Brunetta for her attendance at the RRDMA Annual General Meeting On January 25, 2020 held in Devlin.

8.5

Councillor Andrew Hallikas - RRDMA Annual General Meeting Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve Schedule "F" Travel Statement - Mayor/Council Honorarium per diem claim in the total amount of $160.00 as submitted by Councillor Andrew Hallikas for his attendance at the RRDMA Annual General Meeting on January 25, 2020 held in Devlin.

8.6

Councillor John McTaggart - ROMA Travel Expense Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense claim in the total amount of $241.90 as submitted by Councillor John McTaggart for his attendance at the ROMA Conference in Toronto, Ontario from January 18-21, 2020.

8.7

Councillor Rick Wiedenhoeft - RRDMA Annual General Meeting PerDiem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve Schedule "F" Travel Statement - Mayor/Council Honorarium per diem claim in the total amount of $160.00 as submitted by Councillor Rick Wiedenhoeft for his attendance at the RRDMA Annual General Meeting on January 25, 2020 held in Devlin.

9.

General:

9.1

2020 NOMA Conference Registration.

- Council will receive this information and authorize Councillor's attendance at the 2020 NOMA Conference being held in Fort Frances April 29th, 2020 to May 1st, 2020.

9.2

Executive Committee Meeting Changes

10.

Information:

10.1

Fort Frances Fire & Rescue - December 2019 Report.

10.2

January 2019 FIR Data.

10.3

Operations & Facilities Division - Public Works Area Operations Statistics

(September, October, November and December 2019)

10.4

Operations & Facilities Division - Environmental Area Operations Statistics

(May-December 2019)

11.

Non-agenda items:

12.

ADJOURNMENT