TOWN OF FORT FRANCES

AGENDA - April 13, 2020

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 039) 5:30 PM

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1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

Council Reports on Board & Committee Activity:

4.1

Mayor June Caul - Verbal Update

Councillor Michael Behan - Verbal Update

Councillor Wendy Brunetta - Verbal Update

Councillor Andrew Hallikas - Verbal Update

5.

Consent Agenda:

5.1

Changes to Municipal Accommodation Tax By-Law.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the changes to the Municipal Accommodation Tax By-Law and further that an amending by-law be prepared for execution by Mayor and Clerk on behalf of the Corporation.

5.2

2019 Capital Financing.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to allocate Contributions to Capital from Reserve Funds in the amount of $281,276.49 to finance 2019 Capital Fund expenditures outlined in the report.

5.3

2019 Summary of Donation Requests.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to allow administration to process all advertising as they deem it to be operational. All other requests will continue to come through the Committee for input.

5.4

Ontario Regulation 284/09 - Budget Matters.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to receive the Ontario Regulation 284/09 disclosure report for the 2020 Operating Budget as presented.

5.5

Financial Assistance in Response to COVID-19.

-approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to change the final tax billing due dates to August 31 and September 30. In addition, there was a recommendation to continue to bill Water & Sewer on schedule, but to amend By-Law 16/06 to state that during the emergency declaration, Section 3.16 - Notice of Disconnection will not be in force and further that an amending by-law be prepared for execution by Mayor and Clerk on behalf of the Corporation.

5.6

Enrollment in the LAS Group Purchasing Progam.

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee that

1) The Town of Fort Frances sign a letter of understanding with Local Authority Services (LAS) to take advantage of their Municipal Group Buying Program for all five of their current offerings,

2) The Town's procurement policy be amended in the near future to allow the Town to take advantage of these types of procurement solutions;

3) That an authorizing by-law be prepared for execution by Mayor and Clerk on behalf of the Corporation.

5.7

Rainy Lake Gymnastics Academy Request.

- approval of this report will agree to the recommendation of Community Services Executive Committee to continue with the current agreement and look for a suitable compromise.

5.8

Policy 2.5 - Facility Rental Agreement.

- approval of this report will agree to the recommendation of the Community Services Executive Committee to update Policy Number 2.5 as outlined in the report.

5.9

Fort Frances Girls Minor Hockey (FFGMH) Tournament Ice.

- approval of this report will agree to the recommendation of the Recreation and Culture Manager to allow the Fort Frances Girls Minor Hockey Association to use the 15 hours during the first four weeks of ice in during the Fall of 2020.

6.

Operations and Facilities Division:

6.1

2019 Drinking Water System Annual Report - Schedule 22.

- approval of this report will agree to the recommendations of Administration that:

1) Council accepts the 2019 Schedule 22 Annual Summary Report and that a separate resolution be prepared;

2) That the 2019/2020 MOE "Announced Focused" Inspection Report of the Town's water system be reviewed and accepted by Council;

3) That at this time, the staff of the drinking water system should be acknowledged for all their effort and hard work to ensure that all consumers connected to the Town's water system receive outstanding water and encouraged to "Please keep up the good work".

7.

Information:

7.1

Ontario Clean Water Agency - Fort Frances Wastewater Treatment Facility - February 2020 Monthly Report.

7.2

2019 Performance Report for Fort Frances Sewage Treatment Plant.

7.3

2020 Tonnage at the Landfill Site - updated March 26, 2020.

7.4

March 2020 Work Order Summary.

7.5

Airport Statistics as of February 29, 2020

7.6

Complaint Register - February 2020

8.

Non-agenda items:

9.

ADJOURNMENT