TOWN OF FORT FRANCES

AGENDA - September 28, 2020

 COMMITTEE OF THE WHOLE MEETING

held virtually

(Session No. 049) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

Council Reports on Board & Committee Activity:

4.1

Mayor June Caul - Verbal Update

Councillor Douglas Judson - Verbal Update

Councillor John McTaggart - Verbal Update

Councillor Rick Wiedenhoeft - Verbal Update

5.

Consent Agenda:

5.1

Northwest Ontario's Sunset Country Travel Association.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Northwest Ontario's Sunset Country Travel Association annual per capita request in the amount of $1,750.10 plus HST.

5.2

1995 Volvo Pumper Fire Truck.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the report as presented.

5.3

Proposed Addition to Benefits Coverage - Internet Cognitive Behavioural Therapy.

-approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to purchase the service as identified in the proposal attached to the report.

5.4

Microsoft Dynamics GP Software Upgrade Quote.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Microsoft Dynamics GP Software upgrade in the amount of $7,219.87.

5.5

Fort Frances / Aazhogan Renewal Planning Committee - Terms of Reference Revisions

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to approve the attached amendments to the Terms of Reference.

5.6

B4-2020:  Zoning Exception (840 Sixth Street West)

- approval of this report will agree with the recommendation of the Committee of Adjustment and Planning & Development Executive Committee to approve the request to add a recreation or fitness establishment as a site-specific use at 840 Sixth Street West.

5.7

Fall 2020 Arena Ice in procedures and recommendations - updated information

- approval of this report will agree with the recommendation of the Community Services Executive Committee to approve the Fall 2020 Arena Ice in procedures, recommending to the user groups to delay the start of the U9 and younger programs and to charge 1.5 hours of ice time for each 50 minutes ice time period, further it is understood that the fee's being charged and the 'no spectators' rule will be revisited two weeks into the ice season.

5.8

Museum Assistance Program Emergency Support for Heritage

- approval of this report will agree with the recommendation of the Community Services Executive Committee to submit the 2020/2021 Museum Assistance Program for Emergency Support Fund for Heritage 2020/2021.

5.9

Letter from Jennifer Woods

- approval of this report is not required, the letter will be received with thanks.

5.10

Submission to the Municipal Asset Management Program Grant for 2021

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to approve the submission of a funding application to the Municipal Asset Management Program for the completion of zoom camera inspection work on some of the storm sewer system and the purchasing of an app for the condition assessment of the road network.

5.11

Airport Property - Land Lease Private Aircraft Hangars

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to renew the hangar lot lease rate with John Myers at $1.90 per square meter for the next five (5) years and that the Mayor and Clerk be authorized to execute the updated lease agreement on behalf of the corporation.

5.12

Update to the Town of Fort Frances Winter Control Policy

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to amend the Winter Control Policy as presented, that the Traffic Control By-law be amended to reflect the change in Winter Parking requirements and further that the effectiveness of new parking changes be reviewed prior to 2021 winter control season.

5.13

Entering into a Kiosk Lease Agreement with Northern Youth Program

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to approve the entering into of an annual kiosk lease with Northern Youth Programs at the Fort Frances Airport starting October 1, 2020, that the email dated September 15 from Mr. Colin Frey be attached to and become part of the lease agreement and further that the Mayor and Clerk be authorized to execute the agreement on behalf of the corporation.

6.

Community Services Division:

6.1

Library Storage Shed Location

- approval of this report will agree with the recommendation of Administration to approve the placement of the library storage shed on the North side of the Memorial Sports Centre building between the 52 Canadians and Ice for Kids Zamboni doors.

7.

Operations and Facilities Division:

7.1

Verbal Update on Capital Projects

8.

General:

8.1

Creation of Ad-Hoc Committee by resolution including Terms of Reference.

9.

Information:

9.1

2020 Draft Sewer Fund Budget - Actual to August 31, 2020.

9.2

2020 Draft Water Fund Budget - Actual to August 31, 2020.

9.3

2020 Draft General Fund Budget - Summary YTD - August 2020.

9.4

Operations & Facilities Division - Public Works Area - Operations Statistics (May, June, July and August 2020)

10.

Non-agenda items:

11.

ADJOURNMENT