MINUTES | SESSION NO. 052 | November 23, 2020 |
The meeting of Council of the Town of Fort Frances was held virtually on November 23, 2020 from 6:46 p.m. to 8:35 p.m. |
PRESENT: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft. |
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ALSO PRESENT: | D. Brown, CAO, E. Slomke, Clerk, D. Galusha, Treasurer (6:46-7:14), T. Rob, Manager of Operations & Facilities (6:46-7:14), A. Bisson, Recreation & Culture Manager (6:46-7:14), C. Vangel, CBO/Municipal Planner (6:46-7:14), J. Hughes, Information Technology Manager (6:46-7:14) and J. Forbes, Human Resources Manager (6:46-7:14). |
COUNCIL MEETING (Session No. 052) to immediately follow the Committee of the Whole |
Call to Order at 6:46 p.m.
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Territorial Acknowledgement
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Moment of Meditation
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Disclosure of pecuniary interest and the general nature thereof - None.
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Consent Agenda: |
Items Referred from Committee of the Whole
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Wiedenhoeft - McTaggart: THAT the following Consent items be approved: 1) Committee of the Whole Consent items # 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 5.7, 5.8, 5.9, 5.10, 5.11, 5.12, 5.13, 5.14, 5.15 and 5.16. CARRIED |
Approval of Council Minutes: * |
Session No. 051 dated November 9, 2020
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McTaggart - Judson: THAT the minutes of the Council meeting being Session No. 051 dated November 9, 2020 having been typed and distributed be approved. CARRIED |
Approval of Committee of the Whole Minutes: * |
Session No. 052 dated November 9, 2020
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Judson - Hallikas: THAT the report of the Committee of the Whole of Council meeting being Session No. 052 dated November 9, 2020 having been typed and distributed be approved. CARRIED |
Resolutions from tonight's Committee of the Whole meeting |
Council considered the following resolutions:
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Brunetta - Behan: THAT Council for the Town of Fort Frances wishes to endorse and honour Gaby Hanzuk as the Town’s 2020 Citizen of the Year. CARRIED |
Behan - Hallikas: THAT Council for the Town of Fort Frances wishes to recognize and honour Ray Calder for his Community Spirit and His Consideration for the Needs of Others during the Ongoing COVID event. CARRIED |
Hallikas - Judson: THAT the presentation from M.L. Willick R.P.F. re: Boundary Waters Forest – Transition to an Enhanced Sustainable Forest Licence be received. CARRIED |
McTaggart - Wiedenhoeft: THAT the letter dated September 23, 2020 from Fort Frances Meals on Wheels be received and referred to the 2021 Budget Process. CARRIED |
Wiedenhoeft - Brunetta: THAT the letter dated November 19, 2020 from B.A. Johnson re: Proposed Rate Increase to Water and Sewer be received and referred to the 2021 Budget Process. CARRIED |
Hallikas - Judson: THAT the report dated November 23rd, 2020 from J. Hughes, IT Manager be approved to agree with the recommendation of the Administration and Finance Executive Committee to: 1) Authorize Mayor and Clerk to execute an Adoption Agreement with CDW Canada Corp.; 2) Authorize Mayor and Clerk to execute multiple Client Supplier Agreements with CDW Canada Corp., Compugen Inc., and Dell Technologies; 3) Amend the Town’s Procurement Policy in the near future to allow the Town to take advantage of these types of procurement solutions from qualified vendors without the need to execute a formal Tender or Request for Proposal process. CARRIED |
Brunetta - Wiedenhoeft: THAT the report dated November 16, 2020 from A. Bisson, Recreation and Culture Manager re: 2021 Community Services User Fee Schedule be approved to agree with the Community Services Executive Committee to endorse the 2021 User Fee Schedule as presented and to extend the removal of non-resident user fees until such time that an analysis of the non-user fee removal can be performed. CARRIED |
Wiedenhoeft - Behan: THAT the report dated November 19, 2020 from A. Bisson, Recreation and Culture Manager re: 2021 Library User Fees Schedule be approved to agree with the recommendation of the Manager to endorse in principle the 2021 user fees schedule as presented by the Fort Frances Library Technology Centre (as amended). CARRIED |
Brunetta - Hallikas: THAT the report dated November 23, 2020 from C. Vangel, Chief Building Official & Municipal Planner re: Fort Frances/Aazhogan Renewal Planning Committee – Funding Allocation be approved to agree with the recommendation of the Planning & Development Executive Committee to pass a resolution confirming that the Town of Fort Frances will contribute $11,000 plus any cost overruns to satisfy the request of ENDM on behalf of NOHFC with regard to mill property re-development planning initiative, and that cost overruns covered by the Town of Fort Frances will be allocated as per the agreed upon committee terms of reference, and further that the Mayor and Clerk be authorized to execute the funding agreements on behalf of the Corporation. CARRIED |
By-Laws: |
By-law 40/20-A being a by-law amend a land sale agreement with Tom Veert Contracting Limited with respect to the sale of certain lands.
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Hallikas - Behan: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 40/20 being a by-law to amend a land sale agreement with Tom Veert Contracting Limited with respect to the sale of certain lands 48/20 being a by-law to authorize an agreement to lease and service photocopiers for the Fire Hall and Memorial Sports Centre 49/20 being a by-law to approve an agreement with Nor Col E-Z Dock awarded through the tender process 50/20 being a by-law to authorize the entering into of a land lease agreement with Canadian National Demolition at the Fort Frances Municipal Airport CARRIED |
By-law 48/20 being a by-law to authorize an agreement to lease and service photocopiers for the Fire Hall and Sports Centre.
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By-law 49/20 being a by-law to approve an agreement with Nor Col EZ Dock awarded through the tender process.
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By-law 50/20 being a by-law to authorize the entering into of a land lease agreement with Canadian National Demolition at the Fort Frances Municipal Airport.
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New Items: |
Councillor Appointments to Boards / Committees for remainder of term. - Council will consider a resolution tonight after the in-camera session.
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Rainy River District Municipal Association (RRDMA) - Notice of AGM (virtual)
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Hallikas - Behan: THAT Council authorize the attendance of the following members to the Rainy River District Municipal Association AGM & Conference on Saturday January 16, 2021 to be held virtually: All Members Available. CARRIED |
Rural Ontario Municipal Association (ROMA) - 2021 Conference (Virtual)
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Behan - Wiedenhoeft: THAT Council authorize the attendance of the following members to the Rural Ontario Municipal Association (ROMA) 2021 Virtual Conference on January 25-26, 2021: - Mayor June Caul CARRIED |
Discussion on Road Names in Fort Frances - A lengthy discussion took place. All members of Council were given opportunity to provide their input and suggestions to move forward. The majority of Council gave verbal support to referring the matter to the Planning & Development Executive Committee for recommendation, with input from Operations & Facilities Executive Committee. There was no time frame attached to this matter, as it would be placed as an outstanding item until thorough research and collection of resident input was completed.
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Information Correspondence: |
Letter from Howick Township re: Tile Drainage resolution Received.
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Minutes of Local Boards / Committees: The following five items were received. |
Administration and Finance Executive Committee dated November 3, 2020.
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Planning & Development Executive Committee dated November 2, 2020
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Community Services Executive Committee dated October 19 and November 2, 2020
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Operations & Facilities Executive Committee dated November 4, 2020
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Fort Frances Public Library Technology Centre dated July 22, September 23 and October 21, 2020.
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In-Camera at 7:14 p.m. |
Personal matters about an identifiable individual, including municipal or local board employees: Board Representation (7:15-8:01pm) D. Brown and E. Slomke were connected virtually with Council for this discussion. Mayor Caul received input. A resolution will be considered after the in-camera session tonight.
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Brunetta - Hallikas: THAT Council now meet in-camera in order to address a matter pertaining to: - personal matters about an identifiable individual, including municipal or local board employees; more specifically Items 10.1 Board Representation and 10.2 Service Request - for the purpose of educating or training the members; more specifically Item 10.3 Policy Review CARRIED |
Personal matters about an identifiable individual, including municipal or local board employees: Service Request (8:02-8:11pm) D. Brown and E. Slomke were connected virtually with Council for this discussion. A resolution will be considered after the in-camera session tonight.
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For the purpose of educating or training the members: Policy review (8:12-8:30pm) D. Brown and E. Slomke were connected virtually with Council for this discussion.
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Public Session Resumes at 8:31 p.m. |
Resolutions Required as a result of In-Camera discussions: |
Council considered the following:
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Behan - Brunetta: THAT the following Councillor appointments be approved for a two-year term ending November 14, 2022 (Committee Chairs to be selected by their respective committees): 1) Deputy Mayor: A. Hallikas 2) Administration and Finance Executive Committee: W. Brunetta, D. Judson, A. Hallikas 3) Planning and Development Executive Committee: W. Brunetta, D. Judson, J. McTaggart 4) Operations and Facilities Executive Committee: R. Wiedenhoeft, M. Behan, J. McTaggart 5) Community Services Executive Committee: R. Wiedenhoeft, A. Hallikas, M. Behan 6) Citizen of the Year Committee: M. Behan, R. Wiedenhoeft 7) Court of Revisions: R. Wiedenhoeft, D. Judson 8) Regional Economic Development Committee: W. Brunetta 9) Fort Frances Chamber of Commerce: M. Behan 10) First Nations Relations Advisory Committee: Mayor J. Caul, A. Hallikas, D. Judson 11) Sister Betty Kennedy Centre Board of Management: J. McTaggart, W. Brunetta 12) Town of Fort Frances Police Services Board: J. McTaggart 13) Moffat Family Fund Steering Committee: Mayor J. Caul, J. McTaggart, M. Behan 14) Northwestern Health Unit: Wendy Brunetta 15) Fort Frances Homelessness Committee: A. Hallikas 16) Rainy River District Municipal Association Executive: M. Behan 17) Negotiating Committee – CUPE Local 65: Mayor J. Caul, W. Brunetta, D. Judson 18) Negotiating Committee – Fort Frances Professional Fire Fighters Association: Mayor J. Caul, J. McTaggart, A. Hallikas 19) Theatre Management Advisory Committee: R. Wiedenhoeft 20) Fort Frances Public Library Board: A. Hallikas, M. Behan 21) Business Improvement Area Board of Management: D. Judson 22) Salary Structure and Administration Practices Committee: Mayor J. Caul, J. McTaggart 23) Municipal Control Group: Mayor J. Caul – Alternate: A. Hallikas 24) Fort Frances Municipal Non-Profit Housing Corporation: W. Brunetta, A. Hallikas 25) Rainy River District Social Services Administration Board: A. Hallikas 26) Doctor Recruitment and Retention Committee: W. Brunetta, R. Wiedenhoeft 27) Fort Frances Community Clinic: W. Brunetta 28) Museum Advisory Committee: J. McTaggart
AND FURTHER THAT the Mayor is ex-officio member of all Town boards, commissions and committees. CARRIED |
Hallikas - McTaggart: THAT the report dated November 16, 2020 from D. Brown, CAO re: Request for Enforcement Services be approved to agree to the recommendations outlined in the report. CARRIED |
ADJOURNMENT |
The meeting adjourned at 8:35 p.m.
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Judson - Wiedenhoeft: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |