TOWN OF FORT FRANCES

AGENDA - May 10, 2021

 COMMITTEE OF THE WHOLE MEETING

Virtually

(Session No. 067) 5:30 PM

1.

Call to Order / Roll Call

2.

Disclosure of pecuniary interest and the general nature thereof.

3.

Delegations/Deputations - None.

4.

Council Reports on Board & Committee Activity:

4.1

Mayor June Caul - Verbal Update

Councillor Douglas Judson - Verbal Update

Councillor John McTaggart - Verbal Update

Councillor Rick Wiedenhoeft - Verbal Update

5.

Consent Agenda:

5.1

King's Highway Reconstruction - Temporary Traffic Control By-law

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to approve the recommendations as presented and authorize the preparation of a by-law for execution by the Mayor and Clerk.

5.2

324 Victoria Avenue Zoning Amendment - Request for Waiver of Fees

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee such that the RRDSSAB will be subject to the cost difference between the minor variance application and zoning amendment application ($1075.50) and that the RRDSSAB also be responsible for the costs of the required public notice.

5.3

BIA Levy (2021)

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the 2021 BIA Budget and authorize that a by-law setting the 2021 BIA tax rates, levy and collection be brought forward to the next Council Meeting.

5.4

Senior Centre Ice Cream Request

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to proclaim June as Seniors Month, have the Mayor or representative attend the Senior Centre to kick off the event at noon on June 1, and provide a donation of $500 from the Council Public Relations Budget.

5.5

Bank Agreement (CIBC)

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to sign the CIBC Credit Facilities Agreement and further that an authorizing by-law be prepared for the Mayor and Clerk to execute the agreement on behalf of the Corporation.

5.6

POA Financial Statements

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to authorize the acceptance of the Provincial Offences - Fort Frances Court Services Area Trust Fund audited financials for the year ended December 31, 2020.

5.7

Memorial Trees on King's Highway

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to receive the letter from Mr. Bedard and that the King's Highway reconstruction project continue as planned with the removed trees replaced in accordance with the Town's Tree Canopy Policy.

5.8

Culvert at 136 Fifth Street East

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to receive the letter from Mr. Fraczkiewicz and that no other action be taken until such time as the property owner agrees to pay the associated costs to replace his driveway culvert and an application form is filed with the Town.

5.9

Sewer Rooting Reimbursement Request - 324 Third St. W.

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to reimburse the difference between the costs for the Town to complete the works ($118.00) and the actual invoice ($282.50) totalling $164.50; that each case be considered individually going forward and that only works completed during the service reduction period related specifically to Covid-19 will be considered.

5.10

Airport Capital Assistance Program Funding Agreement

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to enter into a contribution agreement with Her Majesty the Queen in Right of Canada for the Airports Capital Assistance Program; that an authorizing by-law be prepared for Mayor and Clerk to execute on behalf of the organization, and that Administration procures this piece of equipment as soon as possible with delivery and payment happening in early 2022.

6.

Planning and Development Division:

6.1

Renaming Colonization Road East and Colonization Road West

- approval of this report will agree with the recommendations of the Planning & Development Executive Committee to rename Colonization Road East to __________________________; rename Colonization Road West to ___________________________; that the Town will not be responsible for any costs directly or indirectly related to the name changes aside from that of the applicable street sign replacements; that the changes will formally take place on January 1, 2022; and that Colonization Road East (blue sign) be donated/displayed as mentioned in this report.

7.

Operations and Facilities Division:

7.1

Verbal Update on Capital Projects

8.

General:

8.1

Covid-19 update

9.

Information:

9.1

Operations and Facilities Division - Public Works Area - Operations Statistics March 2021

10.

ADJOURNMENT