TOWN OF FORT FRANCES

AGENDA - May 25, 2021

 COMMITTEE OF THE WHOLE MEETING

Virtually

(Session No. 068) 5:30 PM

1.

Call to Order / Roll Call

2.

Disclosure of pecuniary interest and the general nature thereof.

3.

Delegations/Deputations - None.

4.

Council Reports on Board & Committee Activity:

4.1

Mayor June Caul - Verbal Update

Councillor Mike Behan - Verbal Update

Councillor Wendy Brunetta - Verbal Update

Councillor Andrew Hallikas - Verbal Update

5.

Consent Agenda:

5.1

RFP 21-PD-08 - Award Phase One & Two Environmental Site Assessment for former Shevlin Wood Yard

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to award RFP 21-PD-08 to KGS Group at a cost of $92,306.50 plus the Town's portion of HST and further that an authorizing by-law be prepared and executed by the Mayor and Clerk on behalf of the corporation.

5.2

Letter from Jackie Lampi-Hughes re: Tax Break

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to receive the letter from Jackie Lampi-Hughes with no further action.

5.3

CIBC Wood Gundy Customized Investment Management

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to proceed with the investment services of CIBC Wood Gundy and further that an RFP for banking services be brought forward at a later date.

5.4

Geospatial Data Share Agreement with Computational Hydraulics International and TBT Engineering

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to enter into a geospatial data license agreement with Computational Hydraulics International and TBT Engineering and that the associated fees relating to the data as outlined in the User Fee By-law be waived and further that the Mayor and Clerk be authorized to execute the agreements on behalf of the Corporation.

5.5

Purchase of New Zamboni

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to purchase a new Zamboni ice resurfacer through LAS Group Purchasing program from Zamboni for a total price of $100,168.30 including a $8000.00 trade in value for our 2002 Zamboni plus applicable taxes.

5.6

Renewal of Enterprise Annual Lease

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to authorize the Mayor and Clerk to execute lease agreement with Enterprise Rent-A-Car Canada Limited on behalf of the Corporation.

5.7

Award of Tender 21-OF-06 - Memorial Sports Centre Roof Replacement

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to award Tender 21-OF-06 to Tom Jones Corporation for a total revised tender price of $1,564,800.00, that an authorizing by-law be prepared for the Mayor and Clerk to execute the agreement on behalf of the Corporation and further that landfill tipping fees be waived for this project.

6.

Administration and Finance Division:

6.1

Councillor Brunetta - NOMA Annual General Meeting and Conference Per Diem

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem in the amount of $400.00 as submitted by Councillor Brunetta for her attendance at the NOMA Annual General Meeting and Conference held virtually April 28-30, 2021.

6.2

Councillor McTaggart - NOMA Annual General Meeting and Conference Per Diem

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem in the amount of $320.00 as submitted by Councillor McTaggart for his attendance at the NOMA Annual General Meeting and Conference held virtually April 28-30, 2021.

6.3

Councillor Behan - NOMA Annual General Meeting and Conference Per Diem

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem in the amount of $320.00 as submitted by Councillor Behan for his attendance at the NOMA Annual General Meeting and Conference held virtually April 28-30, 2021.

6.4

Councillor Wiedenhoeft - NOMA Annual General Meeting and Conference Per Diem

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem in the amount of $320.00 as submitted by Councillor Wiedenhoeft for his attendance at the NOMA Annual General Meeting and Conference held virtually April 28-30, 2021.

6.5

Creation of a Reconciliation Policy / Plan

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to establish a Reconciliation Policy / Plan for the Town of Fort Frances as outlined in this report.

7.

Planning and Development Division:

7.1

Temporary Sign Request

- approval of this report will provide the Kenora Rainy River District Child and Family Services permission to place temporary signs along the waterfront on Town Property until June 14, 2021 as part of 'Mental Health Week' campaign to address the current child and youth mental health crisis in our community.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

9.

General:

9.1

Local Police Governance - Rainy River District (Councillor McTaggart)

- Council will consider a resolution to support the proposed composition.

9.2

Covid-19 Update.

10.

Information:

10.1

By-law Enforcement April 2021 Activities

10.2

Tourism Development and Marketing Plan - Beautification of Scott Street / Town Entrances / Trans Canada

10.3

April 2021 Building Statistics

10.4

Fort Frances Fire Rescue Service - 2020 Annual Report

10.5

Aircraft Statistics 2021 (as of April 30, 2021)

10.6

Tonnage at Landfill Site (as of May 17, 2021)

11.

ADJOURNMENT