TOWN OF FORT FRANCES

AGENDA - July 12, 2021

 COMMITTEE OF THE WHOLE MEETING

held virtually

(Session No. 079) 5:30 PM

1.

Call to Order / Roll Call

2.

Disclosure of pecuniary interest and the general nature thereof.

3.

Delegations/Deputations:

3.1

2021 Moffat Family Fund Grant Recipients announced by Mayor June Caul

3.2

G. Gillon, T. Drysdale and M. Willick presenting Information about Boundary Waters Forest Management Corporation

4.

Council Reports on Board & Committee Activity:

4.1

Mayor June Caul - Verbal Update

Councillor Douglas Judson - Verbal Update

Councillor John McTaggart - Verbal Update

Councillor Rick Wiedenhoeft - Verbal Update

5.

Consent Agenda:

5.1

Request for Extension to Develop (843 Huffman Court)

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to permit an additional two building seasons for Ms. Bhulasi for her single-family home at 843 Huffman Court.

5.2

Waterfront Walkway Extension - Dr. L. Jenks letter

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to bring forth these considerations during the mill planning exercise and to receive the letter from Dr. Jenks with thanks.

5.3

Sunny Cove Hydro Easement Request from R. Avis

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to approve the easement request subject to the route amendment and conditions outlined in this report.

5.4

Award Tender 21-PD-10 - Demolition of the Mowat Nursing Station (420 Mowat Avenue)

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to award Tender 21-PD-10 to Canadian National Demolition at the cost of $34,400.00 plus the Town's portion of HST subject to the condition that reception of the 5% bid deposit is collected.

5.5

Ice In Date 2021

- approval of this report will agree with the recommendation of the Community Services Executive Committee to plan for ice in beginning in the middle of August, if demand warrants.

5.6

Fort Frances Senior Centre Name Change

- approval of this report will agree with the recommendation of the Community Services Executive Committee to move forward with the name change recommendations.

5.7

Request to Relocate Truck Route

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to keep the truck route designation on Front Street as an alternate route to Scott Street and to accept the information relating to the construction of a by-pass as information only with no additional action needed.

5.8

Award Tender 21-OF-11 - Memorial Sports Centre Concrete Works

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to award Tender 21-OF-11 to Tom Jones Corporation for a total tender price of $151,000 including a $15,000 contingency allowance plus applicable taxes and further that the Mayor and Clerk be authorized to execute the agreement on behalf of the corporation.

5.9

Application for Funding for Airport Improvements under the NOHFC Community Enhancement Fund

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee that the Town of Fort Frances commit to covering any cost overages relating to the Airport Improvement Project submitted to the Northern Ontario Heritage Fund Community Enhancement Fund.

5.10

Unbudgeted Emergency Replacement of the Firehall Roof Top AC Unit

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee that the costs associated with the emergency unbudgeted replacement of the failed Firehall Roof Top unit be taken out of Corporate Building Reserve Fund.

6.

Operations and Facilities Division:

6.1

Verbal Update on Capital Projects

6.2

Award of Tender 21-OF-09 - Trenchless Watermain Relining

- approval of this report will agree with the recommendation of Administration to award Tender 21-OF-09 to FerPal Construction Ltd. for a total tender price of $256,375.00 plus applicable taxes, and further that the budget shortfall be funded from the Water and Sewer Reserve Fund.

6.3

Award of Tender 21-OF-13 for MHSW Services to host Household Hazardous Waste Event in Fort Frances

- approval of this report will agree with the recommendation of Administration  to award Tender 21-OF-13 to the Miller Group out of Winnipeg for the Town's 2021 MHSW service provider at an estimated cost of $28,059.88 (includes HST) in accordance with the tender documents and further that the Town's MHSW event day is scheduled for Saturday September 11, 2021 from 9:00am to 3:00pm.

7.

General:

7.1

Covid-19 Update

7.2

Recommendation from Economic Development Executive Committee re:  Heart of the Continent Touring Route

- approval of resolution designating Rainy River Future Development Corp. (RRFDC) to represent the Town of Fort Frances at the Steering Committee developed for the Heart of the Continent Touring Route, with costs incurred (over and above the $7.00 per capita amount) not to exceed $3000.00 for the remainder of 2021.

8.

Information:

8.1

Community Safety and Well-Being Plan Project Summary

8.2

June 2021 - By-law Statistics

8.3

June 2021 Building Statistics

8.4

Phair Avenue Park Redevelopment

8.5

Fort Frances Wastewater Treatment Facility May 2021 Monthly Report

8.6

Sewer and Water Data for 2021 - updated June 29, 2021

8.7

Airport Statistics as of June 30, 2021

9.

ADJOURNMENT