TOWN OF FORT FRANCES

MINUTES

SESSION NO. 77

November 8, 2021

The meeting of Council of the Town of Fort Frances was held virtually and in the Committee Room on November 8, 2021 from 5:53 p.m. to 7:05 p.m.

PRESENT:

REGRETS:

 Mayor J. Caul, Chairperson; Councillors M. Behan,  A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft.

W. Brunetta,

ALSO PRESENT:

F. Anwar CAO, G. Lecuyer, Municipal Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, A. Bisson, Recreation & Culture Manager, Alyssha, Hansma, Human Resources Manager, Jeremy Hughes, IT Manager

1.

COUNCIL MEETING

(Session No. 77) to immediately follow the Committee of the Whole

1.1

Call to Order at 5:53 p.m.

1.2

Territorial Acknowledgement

1.3

Moment of Meditation

1.4

Disclosure of pecuniary interest and the general nature thereof. - None

2.

Consent Agenda:

2.1

Items Referred  from Committee of the Whole

802

Behan-Judson: THAT the following Consent items be approved:

1)Committee of the Whole Consent items # 5.1, 5.2, 5.3, 5.4, 5.5 and 5.6

2)Council Consent item # 2.2( as amended), 2.3 and 2.4

CARRIED

2.2

Petition for an Outdoor Splash Pad Water Park

- that this petition be received and referred to Operations and Facilities Executive Committee for recommendation and the Planning and Development Executive Committee (as amended)

2.3

Fort Frances Branch 29, Manitoba and Northwestern Ontario Command - The Royal Canadian Legion, Proclamation Request

- will be advised of Council's proclamation

2.4

Borderland Pride, Peter Howie Director Re:  Support from Borderland Pride

- that the correspondence be received

3.

Approval of Council Minutes: *

3.1

Session No. 076 October 25, 2021

803

Behan-Hallikas: THAT the minutes of the Council meeting being Session Nos. 076 respectively dated October 25, 2021, having been typed and distributed be approved.

CARRIED

4.

Approval of Committee of the Whole Minutes: *

4.1

Session No. 84 October 25, 2021

804

Hallikas-Behan: THAT the reports of the Committee of the Whole of Council meetings being Session No. 084 dated October 25, 2021, having been typed and distributed be approved.

CARRIED

5.

Resolutions from tonight's Committee of the Whole meeting

5.1

Council considered the following resolutions:

805

Judson-Wiedenhoeft: THAT the report dated November 2, 2021 from D. Galusha, Treasurer re:  357/358 Application -302 Williams Ave be approved to agree with the recommendation of the Administration & Finance Executive Committee to process the adjustment for 2021 taxes under Section 357/358 of the Municipal Act for property located at 302 Williams Ave. resulting from the commercial portion of the property being removed effective on the date of the sale of the property

CARRIED

806

Behan-Judson THAT the report dated November 2, 2021 from D. Galusha, Treasurer 357-358  Application - 427 Mowat Ave be approved to agree with the recommendation of the Administration & Finance Executive Committee to process the adjustment for 2020 taxes under Section 357/358 of the Municipal Act for property located at 427 Mowat Ave. resulting from the removal of specific buildings.

CARRIED

807

Behan-Judson: THAT the report dated November 1, 2021 from G. Lecuyer Municipal Clerk re: Delegation of “Head” under the Municipal Freedom of Information and Protection and Privacy Act (“MFIPPA”) be approved to agree with the recommendation for Council to enact a By-Law to designate the Municipal Clerk as the head of municipality for the purposes of the Municipal Freedom of Information  and Protection of Privacy Act

CARRIED

6.

By-Laws:

6.1

By-Law 60/21 being a by law to approve a transfer payment agreement with Her Majesty the Queen in Right of Ontario as represented by the Ministry of the Solicitor General for the Closed Circuit Television (CCTV) Grant program

808

Hallikas-Behan: THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:

•60/21 being a by law to approve a transfer payment agreement with Her Majesty the Queen in Right of Ontario as represented by the Ministry of the Solicitor General for the Closed Circuit Television (CCTV) Grant program

•61/21 being a by law to designate the head of the municipality for purposes of the Municipal Freedom of Information and Protection of Privacy Act, R. S.O. 1990, c. M.56

CARRIED

6.2

By-Law 61/21 being a by law to designate the head of the municipality for purposes of the Municipal Freedom of Information and Protection of Privacy Act, R. S.O. 1990, c. M.56

7.

New Items:

7.1

Memorandum, Councillor Judson re:  Leaked Privileged and Confidential Materials

-to be referred to the Integrity Commissioner for review

809

Judson-Wiedenhoeft THAT a Memorandum dated November 8, 2021 received from Councillor Judson re:  Leaked Privileged and Confidential Materials be referred to the Integrity Commissioner for review his advice on any policy recommendation he may suggest (as amended)

Recorded vote called by Councillor Judson

CARRIED

8.

Information Correspondence: None

9.

Minutes of Local Boards / Committees:

The following four items were received.

9.1

Community Services Executive Committee - Minutes October 18, 2021

9.2

Operations & Facilities Executive Committee - October 20, 2021

9.3

Economic Development Executive Committee - Minutes for Aug 4, 2021 and September 8, 2021

9.4

Administrative & Finance Executive Committee - Minutes October 19, 2021

10.

In-Camera

Council proceeds in closed session at 6:27 p.m.

810

McTaggart-Hallikas: THAT Council now meet in-camera in order to address matters pertaining to:

1. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; more specifically item 10.1 Contract Negotiation.

2. Personal matters about an identifiable individual, including municipal or local board employees: more specifically item 10.2 board appointment

3.  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; more specifically item 10.3 legal matter

Recorded vote called by Councillor Judson

CARRIED

10.1

The following staff members were present:

F. Anwar, CAO; A. Bisson, Recreation & Culture Manager; K. Haney, Deputy Clerk and G. Lecuyer, Municipal Clerk A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; more specifically item 10.1 Contract Negotiation.  A confidential report was received by the Manager of Recreation and Culture relating to the subject matter.  Council was provided an opportunity for clarification and Council provided direction.  A motion for Council consideration will follow the closed session.

10.2

The following staff members were present:

F. Anwar, CAO; A. Bisson, Recreation & Culture Manager; K. Haney, Deputy Clerk and G. Lecuyer, Municipal Clerk Personal matters about an identifiable individual, including municipal or local board employees: more specifically item 10.2 board appointment.   A confidential report was received by the Manager of Recreation and Culture relating to the subject matter.  Council was provided an opportunity for discussion.  The matter was deferred to the November 22, 2021 Regular Council Meeting.

10.3

The following staff members were present:

F. Anwar, CAO; K. Haney, Deputy Clerk and G. Lecuyer, Municipal Clerk

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; more specifically item 10.3 legal matter

A confidential report was received by the CAO relating to the subject matter.  Council was provided an opportunity for discussion.  A motion for Council consideration will follow the closed session.

11.

Public Session Resumes (6:58 p.m.)

12.

Resolutions Required as a result of In-Camera discussions:

12.1

Council considered the following motions:

811

Wiedenhoeft-Hallikas THAT the report dated November 1, 2021 from Aaron Bisson, Manager of Recreation and Culture pertaining to an Agreement be approved as outlined in the report.

CARRIED

812

Judson-Hallikas: THAT the report dated November 5, 2021 from the CAO regarding potential litigation be received and that the CAO be directed to proceed per the recommendation within the report. 

CARRIED

813

Judson-McTaggart (Added Motion called by Councillor Judson)

THAT Council of the Town of Fort Frances Expresses its appreciation for and confidence in the advice and guidance it has received from its economic development advisors and consultants at the Rainy River Future Development Corporation and the Boundary Waters Forest Management Corporation

Recorded vote called by Councillor Judson

CARRIED

13.

ADJOURNMENT

13.1

The meeting adjourned at 7:05 p.m.

814

Behan-Wiedenhoeft: THAT this meeting of the Council of the Town of Fort Frances be now closed.

CARRIED

14.

* Previously distributed to Council

15.

** Items can be viewed by contacting the Clerk