TOWN OF FORT FRANCES

AGENDA - February 14, 2022

 COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No.091) 5:30 PM

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+1 807-701-5975,,396171373#  Canada, Thunder Bay

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1.

Call to Order / Roll Call

2.

Disclosure of pecuniary interest and the general nature thereof.

3.

Delegations/Deputations:

4.

Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor McTaggart - Verbal Update

Councillor Judson - Verbal Update

Councillor Wiedenhoeft - Verbal Update

5.

Consent Agenda:

5.1

Request from Best for Kitty

- approval of this report would agree with the recommendation of the Planning & Development Executive Committee that Council not approve the request from Best for Kitty for usage of the Town of Fort Frances Animal Pound

5.2

Motion to support dissolution of the Ontario Land Tribunal (OLT)

- approval of this report will agree with the recommendation of the Chief Building Official / Municipal Planner as supported by the Planning and Development Executive Committee, that Council of the Town of Fort Frances withhold passing a motion to support the dissolution of the Ontario Land Tribunal

5.3

Fort Frances Senior Centre Special Occasion permit request

-approval of this report will agree with the recommendation of the Community Services Division to approve the amendment to the Municipal Alcohol Policy by removing the Fort Frances Senior Centre from the list of Municipal Facilities not eligible for special occasions permits or alcohol consumption  and adding them to the list of Municipal Facilities eligible for special occasions permit or caterer endorsement 

Further to that, that Option 3 as outlined be implemented as a charge to rent the facility for the purpose of hosting an event with a Special occasion permit

Option 3) Charge $131.02 for an event that does not use the kitchen and $237.19 for an event that does use the kitchen. These prices are an average of the current charge and the prices for the auditorium at 50% of the cost.

5.4

2021/2022 MTO Gas Tax Agreement

- approval of this report will agree to the recommendation of the Community Service Division to enter into an agreement with the Ministry of Transportation. Further, that a supporting by-law be brought forward to endorse the Letter of Agreement.

5.5

2022 Fort Frances Sports Hall of Fame Sponsorship Request

-approval of this Report will agree with the recommendation of the Administration & Finance Executive Committee to approve a Bronze sponsorship of $500 for the Fort Frances Sports Hall of Fame

5.6

Waiving of Procurement Policy

-approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve this report as presented, and that Council approves the sole sourcing of the Radio System Upgrade to CRC Thunder Bay

5.7

New Radio System Upgrade

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve this report as presented.

And that Council approve the use of the per capita format for invoicing purposes to other fire services providers who will be accessing the new radio system, and permit their share of the cost over the course of a couple of years if needed.

5.8

Councillor Wendy Brunetta Per Diem Claim RRDMA

-approval of this Report will agree to the Administration & Finance Executive Committee recommendation to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $80.00 as submitted by Councillor Wendy Brunetta for her attendance at the RRDMA Annual General Meeting held virtually on January 15, 2022.

5.9

Councillor Rick Wiedenhoeft ROMA Per Diem Claim

-approval of this Report will agree to the Administration & Finance Executive Committee recommendation to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $320.00 as submitted by Councillor Rick Wiedenhoeft for his virtual attendance at the ROMA Conference.

5.10

Award of Tender 2021-OF-18 - 3 Year Sanitary Sewer Cleaning and CCTV Inspection Program

- approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee that:

1.Award Tender 2021-OF-18 - (3) three-year Sanitary Sewer Cleaning & CCTV Inspection Program to Wessuc for $213,610.15 which includes HST.

2.That the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances.

5.11

November 2021 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the November 2021 Drinking Water Systems Monthly Summary Report prior to it being made available to the general public.

5.12

December 2021 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the December 2021 Drinking Water Systems Monthly Summary Report prior to it being made available to the general public.

6.

Administration and Finance Division:

6.1

CAO Performance Appraisal

approval of this report will agree with the recommendation of the HR Manager that Council selects the following members for the purpose of reviewing the process of the CAO Performance Appraisal being

1.

2

3.

7.

Community Services Division:

7.1

Memorial Sports Centre (MSC) – Canteen Agreement

- approval of this report will agree with the recommendation from the CAO to enter into the agreement with Tess’s Kitchen to operate canteen at the Memorial Sports Centre until April 30, 2022; and further that  the Mayor and Clerk be authorized to sign the agreement on behalf of the Corporation of the Town of Fort Frances.

8.

Operations and Facilities Division:

8.1

Award of Tender 2022‐OF‐01 – Supply of Various Vehicles

-approval of this report will agree with the recommendation from the Manager of Operations and Facilities to ensure the following:

1.That the purchase of two (2) ½ ton extended cab four-wheel drive pickup trucks be awarded to Fort Frances GM at a cost of $94,290.82 including the Town’s portion of HST.

2.That the purchase of one 5000 series regular cab four-wheel drive pickup truck with dump box be awarded to Sunset Country Ford at a cost of $81,256.38 including the Town’s portion of HST.

3.That budget shortfalls be funded from the respective reserve funds or through year end surplus.

That Mayor and Clerk be authorized to enter into a purchase agreements with Fort Frances GM and Sunset Country Ford

9.

General:

9.1

Mayor Caul Acknowledgment

10.

Information:

10.1

OLT Case No. 21-001133 Interim Order of the Tribunal

10.2

PDEC Stats Reports

10.3

January 2022 Building Statistics

10.4

MSC Membership Statistics from August 2021 through December 2021

10.5

Fire Rescue Report

10.6

Municipal Drinking Water License Appeal Notice of Decision

10.7

Water and Sewer Statistics 2021

10.8

Operations and Facilities Division - Environmental Area - Operations Statistics - November 2021

10.9

Operations and Facilities Division - Environmental Area - Operations Statistics - December 2021

11.

ADJOURNMENT