MINUTES | SESSION NO. 081 | January 10, 2022 |
The meeting of Council of the Town of Fort Frances was held virtual and in the Committee Room located at the Civic Centre. |
PRESENT: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft. |
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ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, A. Bisson, Recreation & Culture Manager, C. Vangel, CBO/Municipal Planner, A. Hansma, HR Manager, J. Hughes, IT Manager |
COUNCIL MEETING (Session No. 081) to immediately follow the Committee of the Whole |
Call to Order / Roll Call Mayor Caul called the meeting to order at 6:10 p.m.
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Territorial Acknowledgement
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Moment of Meditation
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Disclosure of pecuniary interest and the general nature thereof Mayor Caul declared a conflict relating to a closed session item 10.3. Personal matters about an identifiable individual, including municipal or local board employees: Correspondence from the general public raising personal matters about an identifiable individual
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Consent Agenda: |
Items Referred from Committee of the Whole
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McTaggart-Behan THAT the following Consent items be approved:
Committee of the Whole Consent items
5.1 Townshend Theatre Agreement - approval of this report will agree with the recommendation of Community Services Division to approve the updated wording in section 16 and renew the agreement foranother 5-year term. And that an authorizing By-Law be prepared to allow the Mayor and Clerk to execute the agreement on behalf of the corporation.
5.2 User Fee Bylaw Addition Jan 2022 - approval of this report will agree with the recommendation of the Community Services Executive Committee to add the user fees as outlined in this report.
5.3 2022 Temporary Borrowing to Meet Current Expenditures - approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to authorize the preparation of an authorizing By-Law for temporary borrowing in the amount of $4,000,000 to meet 2022 expenditures.
5.4 Interim Tax Levy for 2022 - approval of this report will agree with the Administration & Finance Executive Committee recommendation to authorize the 2022 interim tax levy in accordance with the Municipal Act and that the due dates be set for February 28, 2022 and March 31, 2022.
5.5 Enter into Easement Agreements - 1203 and 1219 Sunset Drive -approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee to enter into an easement agreement with owners of 1203 and 1219 Sunset Drive for the area of their property frontage taken up by the newly constructed sidewalk along Sunset Drive and further that an authorizing by-law be prepared for authorizing Mayor and Clerk to execute the easement agreements on behalf of the Corporation
2. Council Consent items # 2.2.CORR: Fort Frances Sports Hall of Fame re: Request for Sponsorship - will be referred to the Administration & Finance Executive Committee for recommendation. CARRIED |
CORR: Fort Frances Sports Hall of Fame re: Request for Sponsorship - will be referred to the Administration & Finance Executive Committee for recommendation.
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Approval of Council Minutes: * |
Session No. 79 of December 9, 2021 and Session No. 80 of December 13, 2021
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Behan-Wiedenhoeft THAT the minutes of the Council meeting being Session No. 079 dated December 9, 2021 and Session No. 80 of December 13, 2021 having been typed and distributed be approved. CARRIED |
Approval of Committee of the Whole Minutes: * |
Session No. 82 of September 17, 2021 and Session No. 87 of December 13, 2021
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Wiedenhoeft-Brunetta THAT the report of the Committee of the Whole of Council meeting being Session No. 082 dated September 17, 2021 and Session No. 87 dated December 13, 2021 having been typed and distributed be approved. CARRIED |
Resolutions from tonight's Committee of the Whole meeting |
Council considered the following:
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McTaggart-Behan THAT the deputation from Adam Fulford, Canacre Ltd on behalf of Bell Mobility be received with appreciation CARRIED |
Brunetta-Wiedenhoeft: THAT the report dated December 23, 2021 from the Clerk re: Council direction relating to Invoice submission - Service from Integrity Commissioner be approved to agree with the recommendation from the Clerk to approve the payment of Invoice from the Integrity Commissioner number FF028 for services in the amount of $6957.50. CARRIED |
By-Laws: |
THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:
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Behan-Brunetta: THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 6.1 - 01/22 being a By-Law authorizing the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Fort Frances 6.2 - 02/22 being a by-law to provide for an interim tax levy in the year 2022 and to provide for penalty and interest to be charged on the unpaid balance for late payment of said interim taxes, all as provided for in the Municipal Act, 2001, (the “Act”), S.O. 2001, Chapter 25, Sections 307, 317, and 345 6.3 - 03/22 being a by law to approve a funding agreement with Northern Ontario Heritage Fund Corporation (NOHFC) under the Community Enhancement Program (Rural Enhancement Stream) Project Number: 7510000 – Sorting Gap Marina Improvements 6.4 - 04/22 being a by law to authorize the execution of an agreement with Prezio Electric awarded through the public tender process (21-OF-17) 6.5 - 05/22 being a by-law to amend by-law 11/20 in respect of single-use plastic bags and certain other harmful single-use products and packaging materials within the Town of Fort Frances
CARRIED |
New Items: None |
Information Correspondence: The following seven items were received. |
CORR: City of Kitchener re: Conversion Therapy
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CORR: NOMA re: Resolution 2021-10: Support the Township of Hornepayne’s resolution in response to the City of St. Catherine’s request for the provincial government to work with the federal government on a new national childcare program bilateral agreement
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CORR: South Frontenac re: Re: Joint & Several Liability
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CORR: South Frontenac re: Re: Daylight Savings Time
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CORR: AMO re: AMO Policy Update - New Year Calls to Action and other issues of municipal concern
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CORR: City of Kitchener re: Fire Safety Measures
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CORR: St. Catharines re: National Childcare Program
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Minutes of Local Boards / Committees: The following seven items were received. |
Community Service Executive Committee - Minutes of November 15, 2021
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Administrative and Finance Executive Committee - Minutes of December 7, 2021
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Operations and Facilities Executive Committee - Minutes of December 8, 2021
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Economic Development Executive Committee - Minutes of December 8, 2021
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Fort Frances Municipal Non Profit Housing - Minutes of September 29 2021
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Police Services Board - Minutes of November 10 2021
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Sister Betty Kennedy Centre Board of Management
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In-Camera: - Council met in camera from 6:24 p.m. to 7:54 p.m. |
Councillor Judson called for a separate vote on item 10.3 to move into the closed session.
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Hallikas-Behan THAT Council now meet in-camera in order to address a matter pertaining to: 1. - The security of the property of the municipality or local board; Information Technology Security 2. - A proposed or pending acquisition or disposition of land by the municipality or local board: Former Mill Properties – Concept Plan and Potential Land Development CARRIED |
Wiedenhoeft-Behan: Mayor Caul declared a conflict on item 10.3. Councillor Hallikas assumed the Chair and called the motion. Recorded vote called by Councillor Judson THAT Council now meet in-camera in order to address a matter pertaining to: 3.Personal matters about an identifiable individual, including municipal or local board employees: Correspondence from the general public raising personal matters about an identifiable individual
CARRIED |
The following Staff members were present: CAO F. Anwar, C. Vangel, Chief Building Inspector/Municipal Planner, Clerk Gabrielle Lecuyer, Deputy Clerk Karyn Haney and Jeremy Hughes IT Manager. The security of the property of the municipality or local board; Information Technology Security A confidential report was received by the IT Manager. Council was provided an opportunity for clarification and questions. A motion for Council consideration will follow the closed session.
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The IT Manager exited the meeting and Mr. Paul Veldman.and C. Vangel, Chief Building Inspector / Municipal Planner were present.
A proposed or pending acquisition or disposition of land by the municipality or local board: Former Mill Properties – Concept Plan and Potential Land Development Delay in presentation from 6: 35 to 6:45 Mr. Veldman arrived at 6:45 p.m. A confidential report was received by the CAO as information. A motion for Council consideration will follow the closed session. Mr. Paul Veldman.and C. Vangel, Chief Building Inspector / Municipal Planner exited the meeting.
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Mayor Caul vacated the meeting and exited the committee room due to a declared conflict of interest at 7:17 p,m. Councillor Hallikas assumed the Chair.
Personal matters about an identifiable individual, including municipal or local board employees: Correspondence from the general public raising personal matters about an identifiable individual
Council received correspondence submitted by an individual of the general public. Council considered the item and a discussion occurred on the subject matter. Council drafted a proposed motion and directed that the draft motion be included following the closed session this evening.
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Public Session Resumes: at 7:54 P.M. |
Resolutions Required as a result of In-Camera discussions: |
Mayor Caul assumed the Chair The following resolution derived from the in-camera discussion
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Brunetta-Hallikas: THAT approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to retroactively authorize the emergency purchase of hardware authentication devices and required accessories with a total unbudgeted capital cost of $6,655 funded through the Corporate Projects Reserve CARRIED |
Brunetta-Wiedenhoeft: THAT Council receive the report from the CAO relating to the Former Mill Properties - Concept Plan and Potential Land as information CARRIED |
McTaggart-Brunetta: Councillor Hallikas assumed the Chair.
THAT the Municipal Council of the Town of Fort Frances is very concerned with the unauthorized release of confidential information by the Mayor and hereby formally calls upon the Mayor to issue a public apology for her action on this matter in writing AND FURTHER THAT training be provided to the Mayor and Council on protecting the confidentiality of the Corporation.
CARRIED |
Mayor Caul provided a public apology that she read aloud. The apology was filed with the Clerk for public record.
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ADJOURNMENT |
The meeting adjourned at 8:05 p.m.
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Hallikas-McTaggart: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |
* Previously distributed to Council |
** Items can be viewed by contacting the Clerk |