MINUTES | SESSION NO. 082 | January 24, 2022 |
The meeting of Council of the Town of Fort Frances was held in virtually and in the Committee Room of the Civic Centre on January 24, 2022 |
PRESENT:
REGRETS: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, J. McTaggart and R. Wiedenhoeft. D. Judson |
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ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, A. Bisson, Recreation & Culture Manager, C. Vangel, CBO/Municipal Planner, A. Hansma, HR Manager, J. Hughes, IT Manager |
COUNCIL MEETING To immediately follow the Committee of the Whole |
Call to Order /Roll Call Mayor Caul called the meeting to order at 5:52 p.m.
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Territorial Acknowledgement
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Moment of Meditation
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Disclosure of pecuniary interest and the general nature thereof. There were no disclosures.
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Consent Agenda: |
Items Referred from Committee of the Whole
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Hallikas - Brunetta: THAT the following Consent items be approved:
1) Committee of the Whole Consent items # 5.1, 5.2, 5.3 and 5.4
5.1 THAT the report dated December 17, 2021 from the Manager of Operations and Facilities re: Memorial Sports Centre Ice Plant Efficiency Study be from Stantec on the Fort Frances Memorial Sports Complex Ice Plant Study be received and further that Council direct Administration to monitor funding programs for future opportunities to fund the consolidation of the Ice plants in accordance with this report.
5.2 THAT the report dated January 19, 2022 from the Manager of Operations and Facilities re: Contribution agreement with the Federal Economic Development Agency for Northern Ontario be approved to agree with the recommendation of the Operations and Facilities Executive Committee to enter into a contribution agreement that with the Federal Economic Development Agency for Northern Ontario and further that a by-law be prepared authorizing Mayor and Clerk to execute the agreement on behalf of the corporation.
5.3 THAT the report dated January 19, 2022 from the Manager of Operations and Facilities re: Renewal of Enterprise Annual Lease will be approved to agree with the recommendation of the Operations and Facilities Executive Committee that: 1)That the lease agreements with Enterprise Rent-A-Car Canada Limited be executed. 2)That the Mayor and Clerk be authorized to execute the lease agreements on behalf of the Corporation.
5.4 THAT on the recommendation of the Economic Development Executive Committee regarding Tax Incentives that Council endorses the report and proceeds to meet with the Government of Ontario to negotiate
2) Council Consent items # 2.2.
2.2 THAT Council of the Town of Fort Frances hereby proclaim January 2022 as Alzheimer Awareness Month
CARRIED |
Approval of Council Minutes: * |
Session No. 81 of January 10, 2022
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Hallikas-McTaggart: THAT the minutes of the Council meeting being Session No. 081 dated January 10, 2022 having been typed and distributed be approved. CARRIED |
Approval of Committee of the Whole Minutes: * |
Session No. 88 of January 10, 2022
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Brunetta-Behan: THAT the report of the Committee of the Whole of Council meeting being Session No. 088 dated January 10, 2022 having been typed and distributed be approved. CARRIED |
Resolutions from tonight's Committee of the Whole meeting |
Council considered the following:
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Hallikas-Wiedenhoeft: THAT the report received re: Annual Citizen of the Year be approved to endorse the Citizen of the Year Committee’s recommendation to amend the Citizen of the Year Terms of Reference which will allow the Committee the right to nominate eligible individuals for the Citizen of the Year should no eligible public nominations be received. CARRIED |
McTaggart-Brunetta: THAT the report dated January 24, 2022 from CAO re: Contribution Agreement – Fort Frances Community Microgrid Feasibility Study be approved to agree with the recommendation from the CAO to enter into a contribution agreement with the Federal Economic Development Agency for Northern Ontario for funding relating to Fort Frances Community Microgrid Feasibility Study and that a by‐law be prepared authorizing the agreement to be signed by Mayor and Clerk. CARRIED |
Behan-Wiedenhoeft: THAT the report dated January 5, 2022 from the Fire Chief re: update on the fire rescue services be received as information CARRIED |
By-Laws: |
By-Laws enacted:
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Hallikas-McTaggart THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:
06-22 being a By-Law to authorize the execution of an Agreement between The Rainy River District School Board and the Corporation of the Town of Fort Frances re: Townshend Theatre Agreement
66-21-A being a By-Law to amend By-Law 66-21 relating to Fees and Charges for 2022
07-22 being a By-Law to authorize an easement in favour of the Town of Fort Frances over private lands, namely 1203 Sunset Drive
08-22 being a By-Law to authorize an easement in favour of the Town of Fort Frances over private lands, namely 1219 Sunset Drive
09-22 being a by law to authorize the execution of a contribution agreement with The Federal Economic Development Agency for Northern Ontario as represented by the Minister of Indigenous Services and Minister responsible for the Federal Economic Development Agency for Northern Ontario (851-513365 Fort Frances Community Microgrid Feasibility Study) CARRIED |
New Items: There were no new items. |
Information Correspondence:
The following three items were received: |
Mayor Caul Apology
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CORR: NOMA: Resolution 2022-01: Support for the Expansion of NOSM to address the urgent need for physicians in Northern Ontario
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CORR: Public Notice Proposed Bell Mobility Radio communications Tower
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Minutes of Local Boards / Committees:
The following item was received: |
Minutes from the previous meeting of January 5, 2022. O & F meeting minutes
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In-Camera: |
Council met in camera from 5:52 p.m. to 7:54 p.m.
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Brunetta-Behan: THAT Council now meet in-camera to address a matter pertaining to: - CAO Performance Appraisal (personal matters about an identifiable individual, including municipal or local board employees) - Educational Session (A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advanced the business or decision-making of the council, local board or committee) CARRIED |
CAO Performance Appraisal The following Staff members were present: Clerk Gabrielle Lecuyer, Deputy Clerk Karyn Haney and Alyssha Hansma HR Manager. Council discussed the subject matter and was provided an opportunity for clarification and questions. A motion for Council consideration will follow the closed session for further direction.
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Educational Session The following Staff members were present: F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, A. Bisson, Recreation & Culture Manager, C. Vangel, CBO/Municipal Planner, A. Hansma, HR Manager, J. Hughes, IT Manager. An educational session was held for Members of Council and the Senior Management Team. John Mascarin from Aird & Berlis LLP presented virtually the training session. Council and Staff was provided an opportunity to ask question.
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Public session resumed @ 7:54 p.m. |
Resolutions Required as a result of In-Camera discussions: |
Resolution:
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Hallikas-Wiedenhoeft: THAT Council review the process of the CAO performance appraisal with the support of the Human Resource Manager CARRIED |
Mayor Caul reported out of the closed session relating to item 10.3: THAT item 10.3 of the Closed session was held for the purpose of education and training Council members and Senior Staff.
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ADJOURNMENT |
The meeting adjourned at 7:56 p.m.
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McTaggart-Brunetta: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |
* Previously distributed to Council |
** Items can be viewed by contacting the Clerk |