TOWN OF FORT FRANCES

AGENDA - February 28, 2022

 COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 093) 5:30 PM

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1.

Call to Order / Roll Call

2.

Disclosure of pecuniary interest and the general nature thereof.

3.

Delegations/Deputations:

3.1

Canacre on behalf of Bell Mobility, Evan Turunen and Maria Wood

- THAT the deputation from Evan Turunen and Maria Wood on behalf of Bell Mobility be received with appreciation

AND THAT the matter be referred to the Planning and Development Executive committee for a recommendation

4.

Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor Behan - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Hallikas - Verbal Update

5.

Consent Agenda:

5.1

Collaborative Sourcing

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to authorize the Mayor and Clerk to execute a Client Supplier Agreement with Integra Data Systems Corporation.

5.2

MNRF Forest Management Agreement Report 2022

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve the report as presented, and that Council authorizes the entering into of a new agreement between the Town of Fort Frances and the Ministry of Natural Resources for a 5-year term

beginning April 1, 2022, and further that a by-law be brought forward for execution by the Mayor and Clerk.

5.3

Council Meeting Changes Re: Municipal and School Board Elections

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that the Monday October 24, 2022

Committee of the Whole and Regular Council meetings be cancelled being the Municipal and School Board Election Day and that the Executive Committees also be cancelled the week of October 17 to the 21, 2022

5.4

Delegation by Council to CAO of certain authorities due to Lame Duck

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that a By-Law be prepared to provide for the delegation of authority to the CAO in the event that Council is lame duck to address matters relating to:

1.the hiring or dismissal of any employee of the municipality;

2.the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal and

3.making expenditures or incurring any other liability which exceeds $50,000 

AND THAT the Municipal Clerk / Returning Officer advise Council following Nomination Day or Final Voting Day in the 2022 Municipal Election if it is determined that the restricted acts clause of the Municipal Act has been engaged.

5.5

Letter dated February 7, 2022 Re: Snow Removal

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the letter dated February 7, 2022 from Ms. Jennifer Woods be received and that no further action be taken at this time.

5.6

Request to Operate the Point Park Canteen

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1.Council direct Administration to work toward entering into a lease agreement with Ms. Tasha Wagner to lease the Point Park Office building for the purposes of running a canteen.

2.The Town obtain estimates for the replacement of the windows and confirm a timeline to do so, and that this information be brought back to the Operations and Facilities Executive Committee then council to approve the unbudgeted capital expense.

5.7

Contribution Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of  Northern Development, Mines, Natural Resources and Forestry.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to enter into a contribution agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Northern Development, Mines, Natural Resources and Forestry and further that a by-law be prepared authorizing Mayor and Clerk to execute the agreement on behalf of the corporation.

5.8

Development of a Skating Trail 

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1.A small amount of funds be included in 2022, funded from the Municipal Accommodation Tax Reserves, to support a local group or entity to explore the feasibility of developing a skating trail on Rainy Lake in December 2022 for the 2022/23 winter season.

2.That the two Administration reports regarding this initiative be presented to the MAT Committee for their review and recommendation on funds to be considered for the 2022 work and an annual ongoing contribution.

3.That the MAT Committee and the Town work to nail down a proposed location and engage local and neighboring stakeholders through 2022 to get entities on board with the development for the 2022/23 winter season.

5.9

Updates to the Fort Frances Airport Management Structure Modification Policy

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the amended policy titled Town Requirements when the Airport Management Structure is Modified be approved.

5.10

Renewal of Bearskin Annual Lease

 -  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1)That the lease agreements with Perimeter Airlines C/O EIC Shared Services be executed.

2)That the Mayor and Clerk be authorized to execute the lease agreements on behalf of the Corporation.

6.

Administration and Finance Division:

6.1

Councillor Brunetta Pier Diem

-approval of this Report will agree with the recommendation of the Administration and Finance Executive committee to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $320.00 as submitted by Councillor Wendy Brunetta for attendance at the ROMA Conference held virtually on January 24 and 25, 2022.

6.2

Councillor Behan Per Diem

- approval of this Report will agree with the recommendation of the Administration and Finance Executive committee to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $80.00 as submitted by Councillor Michael Behan for attendance at the RRDMA Annual General Meeting held virtually on January 15, 2022.

6.3

Award of Tender 22-AF-01 for the supply and delivery of surveillance cameras

- approval of this report will agree with the recommendation from the IT Manager to authorize the award of Tender 22-AF-01 for the supply and delivery of surveillance cameras to 407695 Ontario Ltd. o/a Sight & Sound at a cost of $78,868.07 including the Town’s portion of HST; and further that the Mayor and Clerk execute the Standard Form of Agreement with 407695 Ontario Ltd. o/a Sight & Sound

6.4

To amend the Procedural By-Law relating to Electronic Participation

- approval of this report will agree with the recommendation from the Municipal Clerk to amend the Procedural By-Law to provide broader provisions relating to electronic participation

7.

Information:

7.1

Fort Frances Wastewater Treatment Facility January 2022 Monthly Report

7.2

Operations and Facilities Division - Public Works Area - Operations Statistics - January 2022

7.3

Sewer and Water Data for 2022

7.4

2022 Tonnage at the Landfill Site

7.5

Airport Statistics as of January 31, 2022

8.

ADJOURNMENT