MINUTES | SESSION No. 084 | February 14, 2022 |
The meeting of Council of the Town of Fort Frances was held virtually and in the Council Chambers , Civic Centre on February 14, 2022 |
PRESENT: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft. |
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ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, J. Holliday, Deputy Treasurer, T. Rob, Manager of Operations & Facilities, J. Hughes, IT Manager, T. Moffat, Fire Chief, A. Hansma, HR Manager, C. Vangel, Building Inspector, Lifeguard Supervisor, R. Armit |
COUNCIL MEETING To immediately follow the Committee of the Whole |
Call to Order / Roll Call Mayor Caul called the meeting to order at 6:18 p.m.
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Territorial Acknowledgement
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Moment of Meditation
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Disclosure of pecuniary interest and the general nature thereof.
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Councillor Brunetta declared a conflict relating to consent agenda item 5.8 being her pier diem claim.
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Councillor Wiedenhoeft declared a conflict relating to consent agenda item 5.9 being his pier diem claim.
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Consent Agenda: |
Items Referred from Committee of the Whole
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McTaggart - Brunetta: THAT the following Consent items be approved:
1)Committee of the Whole Consent items # 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9, 5.10, 5.11 and 5.12 2)Council Consent items # 2.2, 2.3 and 2.4
5.2 THAT the report dated February 14, 2022 from the Chief Building Official & Municipal Planner be approved to agree with the recommendation of Planning and Development Executive Committee, that Council of the Town of Fort Frances withhold passing a motion to support the dissolution of the Ontario Land Tribunal
5.5 THAT the report dated January 18, 2022 from the Treasurer re: 2022 Fort Frances Sports Hall of Fame Sponsorship Request be approved to agree with the recommendation of the Administration & Finance Executive Committee to approve a Bronze sponsorship of $500 for the Fort Frances Sports Hall of Fame
5.6 THAT the report dated February 9, 2022 from the Fire Chief/CEMC re: Waiving of Procurement Policy be approved to agree with the recommendation of the Administration & Finance Executive Committee to approve this report as presented; AND THAT Council approves the sole sourcing of the Radio System Upgrade to CRC Thunder Bay
5.7 THAT the report dated February 9, 2022 from the Fire Chief/CEMC re: New Radio System Upgrade be approved to agree with the recommendation of the Administration & Finance Executive Committee to approve this report as presented; AND THAT Council approve the use of the per capita format for invoicing purposes to other fire services providers who will be accessing the new radio system, and permit their share of the cost over the course of a couple of years if needed.
5.10 THAT the report dated February 9, 2022 from the Manager of Operations and Facilities re: Award of Tender 2021-OF-18 - 3 Year Sanitary Sewer Cleaning and CCTV Inspection Program be approved to agree with the recommendation of the Operations and Facilities Executive Committee that: 1. Award Tender 2021-OF-18 - (3) three-year Sanitary Sewer Cleaning & CCTV Inspection Program to Wessuc for $213,610.15 which includes HST. 2. That the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances.
5.11 THAT the report dated December 2, 2021 from the Manager of Operations and Facilities re: November 2021 Drinking Water Systems Monthly Summary Report be accepted and received prior to it being made available to the general public.
5.12 THAT the report dated January 4, 2022 from the Manager of Operations and Facilities re: December 2021 Drinking Water Systems Monthly Summary Report be accepted and received prior to it being made available to the general public.
Council Consent Item 2.2 CORR: Tasha Wagner Canteen Letter To be referred to the Operations & Facilities Executive Committee for recommendation.
2.3 CORR: Jennifer Woods, Re: Second St E Heavy Deposit of Snow To be referred to the Operations & Facilities Executive Committee for recommendation.
2.4 CORR: Eric C. Keast re: Public Art Inquiry To be referred to the Community Services Executive Committee for a recommendation. CARRIED |
Brunetta - McTaggart THAT the report dated February 7, 2022 from the By-Law Enforcement Officer re: Request Letter from Best for Kitty be approved to agree with the recommendation of the Planning & Development Executive Committee that Council not approve the request from Best for Kitty for usage of the Town of Fort Frances Animal Pound CARRIED |
McTaggart - Hallikas: THAT approval of this report will agree with the recommendation of the Community Services Division to approve the amendment to the Municipal Alcohol Policy by removing the Fort Frances Senior Centre from the list of Municipal Facilities not eligible for special occasions permits or alcohol consumption and adding them to the list of Municipal Facilities eligible for special occasions permit or caterer endorsement
AND FURTHER THAT Option 3 as outlined be implemented as a charge to rent the facility for the purpose of hosting an event with a Special occasion permit
Option 3) Charge $131.02 for an event that does not use the kitchen and $237.19 for an event that does use the kitchen. These prices are an average of the current charge and the prices for the auditorium at 50% of the cost.
THAT the Fort Frances Senior Centre Special Occasion permit request be referred back to the Board as amended. CARRIED |
Judson - Behan: THAT the report dated February 7, 2022 from the Community Services Division re: MTO Gas Tax Dedicated Funding be approved to agree with the recommendation of the Community Service Division to enter into an agreement with the Ministry of Transportation. Further, that a supporting by-law be brought forward to endorse the Letter of Agreement. CARRIED |
Behan-Wiedenhoeft: THAT the report dated February 14, 2022 from the Treasurer re: Councillor Wendy Brunetta Per Diem Claim RRDMA be approved to agree with the Administration & Finance Executive Committee recommendation to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $80.00 as submitted by Councillor Wendy Brunetta for her attendance at the RRDMA Annual General Meeting held virtually on January 15, 2022. CARRIED |
Brunetta - McTaggart: THAT the report dated February 14, 2022 from the Treasurer re:Councillor Rick Wiedenhoeft ROMA Per Diem Claim be approved to agree with the Administration & Finance Executive Committee recommendation to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $320.00 as submitted by Councillor Rick Wiedenhoeft for his virtual attendance at the ROMA Conference. CARRIED |
Approval of Council Minutes: * |
Session No. 082 dated January 24, 2022 Session No. 083 dated January 31, 2022 - Special Council Meeting (Budget)
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Behan-McTaggart THAT the minutes of the Council meeting being Session No. 082 dated January 24, 2022 and Session No. 083 dated January 31, 2022 having been typed and distributed be approved. CARRIED |
Approval of Committee of the Whole Minutes: * |
Session No. 089 dated January 24, 2022 Session No. 090 dated January 31, 2022 Special Committee of the Whole (Budget)
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Wiedenhoeft - Brunetta THAT the report of the Committee of the Whole of Council meeting being Session No. 089 dated January 24, 2022 and Session No. 090 dated January 31, 2022 having been typed and distributed be approved. CARRIED |
Resolutions from tonight's Committee of the Whole meeting |
Council considered the following:
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Hallikas-Brunetta THAT the report dated February 14, 2022 from the HR Manager re: CAO Performance Appraisal be approved to agree with the recommendation of the HR Manager AND THAT Council selects the following members for the purpose of reviewing the process of the CAO Performance Appraisal being 1. Mayor Caul 2. Councillor McTaggart 3. Councillor Brunetta
CARRIED |
McTaggart-Brunetta THAT the report dated February 14, 2022 from the CAO re: Memorial Sports Centre (MSC) – Canteen Agreement be approval to agree with the recommendation from the CAO to enter into the agreement with Tess’s Kitchen to operate canteen at the Memorial Sports Centre until April 30, 2022; and further that the Mayor and Clerk be authorized to sign the agreement on behalf of the Corporation of the Town of Fort Frances CARRIED |
Wiedenhoeft-McTaggart Award of Tender 2022‐OF‐01 – Supply of Various Vehicles -approval of this report will agree with the recommendation from the Manager of Operations and Facilities to ensure the following: 1.That the purchase of two (2) ½ ton extended cab four-wheel drive pickup trucks be awarded to Fort Frances GM at a cost of $94,290.82 including the Town’s portion of HST. 2.That the purchase of one 5000 series regular cab four-wheel drive pickup truck with dump box be awarded to Sunset Country Ford at a cost of $81,256.38 including the Town’s portion of HST. 3.That budget shortfalls be funded from the respective reserve funds or through year end surplus. That Mayor and Clerk be authorized to enter into a purchase agreements with Fort Frances GM and Sunset Country Ford CARRIED |
By-Laws: |
By-Laws enacted:
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Behan - Wiedenhoeft: THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:
•10-22 being a by law to authorize the execution of a contribution agreement between The Federal Economic Development Agency for Northern Ontario as represented by the Minister of Indigenous Services and Minister responsible for the Federal Economic Development Agency for Northern Ontario and the Corporation of the Town of Fort Frances (851-513586 Dock replacement at the Sorting Gap Marina •11-22, being a by law to authorize the execution of an Agreement Enterprise Rent-A-Car Canada Limited and the Corporation of the Town of Fort Frances •12-22 being a by law to authorize the execution of an Agreement between Tess’s Kitchen and the Corporation of the Town of Fort Frances re: (Canteen Operator) CARRIED |
New Items: There were no new items. |
Information Correspondence: |
The following items were received. CORR: Town of Rainy River Resolution, re: Wayside Rest Areas
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CORR; Fort Frances & District Physician Recruitment & Retention Committee Re: Physician Recruitment and Retention Crisis
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CORR: Township of Chapple re: Rainy River District - Under Served rural areas in Northwest Ontario
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Minutes of Local Boards / Committees: |
The following items were received. Police Services Board - December 17, 2021
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Planning and Development Executive Committee - December 6, 2021
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Community Services Executive Committee - January 4, 2022
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Administration and Finance Executive Committee - January 4, 2022
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BIA - AGM & Board of Management Meeting - December 8, 2021
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In-Camera: |
Council met in camera for 6:39 p.m. to 6:50 p.m. The following staff members were present: F. Anwar CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, C. Vangel, CBO/Municipal Planner
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Hallikas-Behan THAT Council now meet in-camera to address a matter pertaining to: - a proposed or pending acquisition or disposition of land by the municipality or local board employees; CARRIED |
A proposed or pending acquisition or disposition of land by the municipality or local board: Waterfront Walkway Discussion Council received a confidential report from the CBO/Municipal Planner relating to the Waterfront Walkway. Council was provided an opportunity for clarification and questions. A motion for Council consideration will follow the closed session for further direction.
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Public Session Resumes: 6:49 p.m. |
Resolutions Required as a result of In-Camera discussions: |
The following resolution derived from the in-camera discussion:
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Brunetta-Hallikas THAT Council received a confidential report dated February 14, 2022 from the Chief Building Official & Municipal Planner re: Waterfront Walkway Discussion AND THAT Staff proceeds as directed in the Closed Session. CARRIED |
ADJOURNMENT |
The meeting adjourned at 6:51 p.m.
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Judson-Wiedenhoeft THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |
* Previously distributed to Council |
** Items can be viewed by contacting the Clerk |