TOWN OF FORT FRANCES |
MINUTES | SESSION NO. 086 | February 28, 2022 |
The meeting of Council of the Town of Fort Frances was held virtually and in the Committee Room at the, Civic Centre on February 28, 2022 |
PRESENT: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft. |
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ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, J. Hughes, IT Manager, T. Moffat, Fire Chief, A. Hansma, HR Manager, C. Vangel, Building Inspector |
COUNCIL MEETING (Session No. 86) To immediately follow the Committee of the Whole |
Call to Order / Roll Call Mayor Caul called the meeting to order at 6:26 p.m.
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Territorial Acknowledgement
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Moment of Meditation
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Disclosure of pecuniary interest and the general nature thereof. Councillor Brunetta declared a conflict relating to consent agenda item 6.1 being her pier diem claim for the ROMA conference. Councillor Behan declared a conflict relating to consent agenda item 6.2 being his pier diem claim for RRDMA
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Consent Agenda: |
Items Referred from Committee of the Whole
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Brunetta - Wiedenhoeft THAT the following Consent items be approved:
1)Committee of the Whole Consent items # 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9 and 5.10 2)Council Consent items # 2.2
5.2 THAT The report dated February 24, 2022 from the Fire Chief / CEMC re: MNRF Forest Management Agreement Report 2022 be approved to agree with the recommendation of the Administration and Finance Executive Committee to approve the report as presented, and that Council authorizes the entering into of a new agreement between the Town of Fort Frances and the Ministry of Natural Resources for a 5-year term beginning April 1, 2022, and further that a by-law be brought forward for execution by the Mayor and Clerk.
5.3 THAT the report dated February 24, 2022 from the Municipal Clerk re: Council Meeting Changes Re: Municipal and School Board Elections be approved to agree with the recommendation from the Administration and Finance Executive Committee that the Monday October 24, 2022 Committee of the Whole and Regular Council meetings be cancelled being the Municipal and School Board Election Day AND THAT the Executive Committees also be cancelled the week of October 17 to the 21, 2022
5.5 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Letter dated February 7, 2022 Re: Snow Removal be approved to agree with the recommendation of the Operations and Facilities Executive Committee that the letter dated February 7, 2022 from Ms. Jennifer Woods be received and that no further action be taken at this time.
5.6 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Request to Operate the Point Park Canteen be approved to agree with the recommendation of the Operations and Facilities Executive Committee that: 1.Council direct Administration to work toward entering into a lease agreement with Ms. Tasha Wagner to lease the Point Park Office building for the purposes of running a canteen. 2.The Town obtain estimates for the replacement of the windows and confirm a timeline to do so, and that this information be brought back to the Operations and Facilities Executive Committee then council to approve the unbudgeted capital expense.
5.7 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Contribution Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Northern Development, Mines, Natural Resources and Forestry be approved to agree with the recommendation of the Operations and Facilities Executive Committee to enter into a contribution agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Northern Development, Mines, Natural Resources and Forestry and further that a by-law be prepared authorizing Mayor and Clerk to execute the agreement on behalf of the corporation.
5.8 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Development of a Skating Trail be approved to agree with the recommendation of the Operations and Facilities Executive Committee that: 1.A small amount of funds be included in 2022, funded from the Municipal Accommodation Tax Reserves, to support a local group or entity to explore the feasibility of developing a skating trail on Rainy Lake in December 2022 for the 2022/23 winter season. 2.That the two Administration reports regarding this initiative be presented to the MAT Committee for their review and recommendation on funds to be considered for the 2022 work and an annual ongoing contribution. 3.That the MAT Committee and the Town work to nail down a proposed location and engage local and neighboring stakeholders through 2022 to get entities on board with the development for the 2022/23 winter season.
5.9 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Updates to the Fort Frances Airport Management Structure Modification Policy be approved to agree with the recommendation of the Operations and Facilities Executive Committee that the amended policy titled Town Requirements when the Airport Management Structure is Modified be approved
5.10 THAT the report dated February 23, 2022 from the Manager of Operations and Facilities re: Renewal of Bearskin Annual Lease be approved to agree with the recommendation of the Operations and Facilities Executive Committee that: 1)That the lease agreements with Perimeter Airlines C/O EIC Shared Services be executed. 2)That the Mayor and Clerk be authorized to execute the lease agreements on behalf of the Corporation.
Council Consent Item
2.2 CORR Flint House Request Food Truck at the Sorting Gap Marina Recommendation: to be referred to the Planning and Development Executive Committee with input from Community Services Executive Committee
CARRIED |
Approval of Council Minutes: * |
Session No. 084 dated February 14, 2022
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Hallikas - Behan THAT the minutes of the Council meeting being Session No. 084 dated February 14, 2022 and having been typed and distributed be approved. CARRIED |
Approval of Committee of the Whole Minutes: * |
Session No. 091 dated February 14, 2022 and Session No. 092 dated February 22, 2022 - Special Council Meeting (Budget)
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Judson - Brunetta THAT the report of the Committee of the Whole of Council meeting being Session No. 091 dated February 14, 2022 and Session No. 092 dated February 22, 2022 having been typed and distributed be approved. CARRIED |
Resolutions from tonight's Committee of the Whole meeting |
Council considered the following:
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Judson - Wiedenhoeft THAT the deputation presented by Canacre on behalf of Bell Mobility from Evan Turunen and Maria Wood be received with appreciation AND THAT the matter be referred to the Planning and Development Executive committee for a recommendation
CARRIED |
Behan - Hallikas THAT the report dated February 28, 2022 from the IT Manager re: Collaborative Sourcing approve to agree with the recommendation of the Administration and Finance Executive Committee to authorize the Mayor and Clerk to execute a Client Supplier Agreement with Integra Data Systems Corporation. CARRIED |
McTaggart - Brunetta THAT the report dated February 24, 2022 from the Municipal Clerk re: Delegation by Council to CAO of certain authorities due to Lame Duck be approved to agree with the recommendation from the Administration and Finance Executive Committee that a By-Law be prepared to provide for the delegation of authority to the CAO in the event that Council is lame duck to address matters relating to: 1.the hiring or dismissal of any employee of the municipality; 2.the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal and 3.making expenditures or incurring any other liability which exceeds $50,000 AND THAT the Municipal Clerk / Returning Officer advise Council following Nomination Day or Final Voting Day in the 2022 Municipal Election if it is determined that the restricted acts clause of the Municipal Act has been engaged.
CARRIED |
Judson - Hallikas THAT the report dated February 28, 2022 from the Treasurer re: Councillor Brunetta Pier Diem Be approved to agree with the recommendation of the Administration and Finance Executive committee to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $320.00 as submitted by Councillor Wendy Brunetta for attendance at the ROMA Conference held virtually on January 24 and 25, 2022.
CARRIED |
Judson - McTaggart THAT the report dated February 28, 2022 from the Treasurer re: Councillor Behan Per Diem be approved to agree with the recommendation of the Administration and Finance Executive committee to approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem in the total amount of $80.00 as submitted by Councillor Michael Behan for attendance at the RRDMA Annual General Meeting held virtually on January 15, 2022. CARRIED |
Wiedenhoeft - Brunetta THAT the report dated February 28, 2022 from the IT Manager re: Award of Tender 22-AF-01 for the supply and delivery of surveillance cameras be approved to agree with the recommendation from the IT Manager to authorize the award of Tender 22-AF-01 for the supply and delivery of surveillance cameras to 407695 Ontario Ltd. o/a Sight & Sound at a cost of $78,868.07 including the Town’s portion of HST; and further that the Mayor and Clerk execute the Standard Form of Agreement with 407695 Ontario Ltd. o/a Sight & Sound CARRIED |
Hallikas - Behan THAT the report dated February 23, 2022 from the Municipal Clerk be approved to agree with the recommendation from the Municipal Clerk to amend the Procedural By-Law to provide broader provisions relating to electronic participation CARRIED |
By-Laws: |
By-Laws enacted:
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Brunetta - McTaggart THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 13-22 being a by law to approve an agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Transportation for financing under the Dedicated Gas Tax Funds for Public Transportation Program 14-22 being a by law to authorize the execution of an agreement with Wessuc Inc re: Tender 2021-OF-18 15-22 being a by law to authorize the execution of an agreement with Fort Frances GM re: Tender 2022-OF-01 16-22 being a by law to authorize the execution of an agreement with Sunset Country Ford re: Tender 2022-OF-01 46-20 - B being a By-Law to amend By-Law 46-20 to Govern the Proceedings of the Council of the Corporation of the Town of Fort Frances 17-22 being a by law to authorize the execution of an agreement with 407695 Ontario Ltd. o/a Sight & Sound re: Tender 2022-AF-01 CARRIED |
New Items: There were no new items. |
Information Correspondence: |
CORR: Letter of Support to Fort Frances Tribal Area Health Services - Wiidookodadiwin Project Council requested a letter of support be submitted on behalf of Mayor and Council.
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CORR: Mayor Latchford Township of Alnwick/Haldimand Proclamation June 18, 2022 Garden day The item was received as information.
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CORR: The County of Prince Edward Resolution re: Request for action "Renovictions" and other bad faith evictions Council requested a letter of support be submitted on behalf of Mayor and Council
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Minutes of Local Boards / Committees: |
The following items were received. Session no 17 - 07 February 2022 - Approved as presented
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Operations and Facilities Executive Committee - 19 January, 2022 and 09 February, 2022
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Business Improvement Association - 12 January 2022
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In-Camera: |
Council met in camera at 6:49 p.m.
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Hallikas - Brunetta THAT Council now meet in-camera to address a matter pertaining to: - A position, plan, procedure, criteria or institution to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board: Industrial Use of CIP Request - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: RTR and Point Park Litigation. CARRIED |
Industrial Use of CIP Request The following Staff members were present, CAO, Manager of Operations and Facility, Treasurer, CBO/Planner, Clerk and Deputy Clerk Presenters, Mr. Tim.Friesen, Mr. Brandon Moffatt and Mr. Mark Small were in attendance to provide a review of the proposed project. Tannis Drysdale provided Council a confidential Report and a presentation following the departure of the presenters. Council was provided an opportunity for questions and clarification. A motion for Council consideration will follow the closed session for further direction.
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RTR and Point Park Litigation The following staff were present for this item: CAO, Clerk and Deputy Clerk The CAO provided Council a confidential Report relating to the RTR and Point Park Litigation. Council discussed the matter and provided the CAO direction to proceed per the recommendation. A formal motion for Council consideration will follow the closed session for direction.
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Public Session Resumes: 8:08 p.m. |
Resolutions Required as a result of In-Camera discussions: |
The following resolutions derived from the in-camera discussion:
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McTaggart - Judson THAT Council received a confidential report dated February 23, 2022 from the RRFDC, Economic Development Consultant re: Industrial Use of CIP request AND THAT that Council directs Staff to proceed with negotiations with the potential investor. CARRIED |
Brunetta - Wiedenhoeft THAT Council received a confidential report dated February 28, 2022 from the CAO re: RTR and Point Park Litigation AND THAT Council directs staff to proceed per the recommendation in the report
Councillor Judson called for a recorded vote on item 10.2
CARRIED |
ADJOURNMENT . |
The meeting adjourned at 8:11 p.m.
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McTaggart - Behan THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |
* Previously distributed to Council |
** Items can be viewed by contacting the Clerk |