| SESSION NO. #095 |
REPORT | TOWN OF FORT FRANCES COMMITTEE OF THE WHOLE | March 14, 2022 |
A meeting of the Committee of the Whole of Council was held was held virtually and in the Committee Room at the, Civic Centre on March 14, 2022 |
PRESENT: | Councillor D. Judson, Chairperson, Mayor J. Caul; Councillors A. Hallikas, M. Behan, W. Brunetta,D. Judson, J. McTaggart and R. Wiedenhoeft. |
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ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, J. Hughes, IT Manager, A. Hansma, HR Manager, C. Vangel, Building Inspector |
Call to Order/Roll Call |
Chair Judson called the meeting to order at 5:30 p.m.
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Disclosure of pecuniary interest and the general nature thereof. |
Mayor Caul declared a conflict relating to agenda item 8.1 being the report from the Closed Meeting Investigator that was related to her.
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Delegations/Deputations: |
Geoff Gillon, Executive Director, Rainy River Future Development Corporation Also in attendance is Gord Armstrong from RRFDC. Mr. Gillon presented Council with the annual presentation from RRFDC. Council members were provided an opportunity for questions and or comments. Mayor Caul called a point of order stating the matter is off topic and not part of the presentation. Chair Judson ruled that the point of order was not well received and that it was not off topic. Mayor Caul appeals the ruling to Council to rule on the point of order that the matter is off topic and not part of the presentation. Council by show of hands agreed that the point of order is well taken and that the subject matter is off topic. The following proposed motion will be considered by Council at the Regular Council Meeting scheduled later this evening.
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Recommendation: THAT the Deputation received from Geoff Gillon, Executive Director, Rainy River Future Development Corporation be received with appreciation
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Christina Zardo - Manager, Municipal Solutions, Residential in-home food waste diversion pilot program Council received a presentation relating to Foodcycler a waste management solution. The following proposed motion will be considered by Council at the Regular Council Meeting scheduled later this evening.
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Recommendation: THAT the deputation received from Christina Zardo, Manager, Municipal Solutions regarding residential in-home food waste diversion pilot program be received with appreciation AND THAT the information be referred to the Operations and Facilities Executive Committee
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Council Reports on Board & Committee Activity: |
Mayor Caul - Verbal Update and raised concerns with respect to the Ukraine, invasion, provided appreciation to the local firefighters relating to the landfill fire, congratulated new Band Council following their election. Attended a meeting with other Border Mayors relating to the COVID mandates. Wished the teacher and students a good March break and recommended to stay vigilant with the lifting of the Mask mandate.
Councillor McTaggart - Verbal Update relating to the Senior Centre.
Councillor Judson - Verbal Update relating to his opinion relating to the Economic Development Executive Committee re: forest management information. Mayor Caul called a point of order stating that it is not a report on Boards and Committees. Chair Judson ruled that the point of order was not well received and noted that it was relevant to Boards and Committees. Mayor Caul appealed the ruling to Council, to rule on the point of order that it is not a report on Boards and Committees. Council by show of hands agreed that the point of order is well taken and that report was not a report on Boards and Committees.
Councillor Wiedenhoeft - Did not provide a report.
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Consent Agenda: |
Consent Resolution
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Recommendation: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4, 5.5 and 5.6 CARRIED
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Proposed Telecommunications Tower - 238 Church Street - Request for Letter of Concurrence - Temporary installation required on same parcel of land to maintain service between tower becoming operational. Policy may be looked at going forward to ensure consistency. Recommendation back to Council to issue letter of concurrence.
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Recommendation: approval of this report will agree with the recommendation of the Planning and Development Executive Committee to approve a letter of concurrence be submitted to Canacre LTD on behalf of Bell Mobility for the proposed installation of a 35m monopole telecommunications tower at 238 Church Street.
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Flint House - Front Street (Marina) Food Truck & Patio Request - Pending further feedback from CSEC, Committee is prepared to advance to Council meeting of 14 March 2022.
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Recommendation: approval of this report will agree with the recommendation from the Planning and Development Executive Committee that the Town of Fort Frances enter into a licensing agreement with 1930709 Ontario Inc. o/a Flint House to permit a food truck and temporary licensed patio at the Sorting Gap Marina.
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CORR: Eric C. Keast re: Public Art Inquiry -will be referred to the Community Services Executive Committee for a recommendation. This item was pulled from the consent agenda. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: That on the recommendation of the Community Services Executive Committee that Council hereby approve a letter of support to Mr. Eric C. Keast relating to this Public Art Inquiry
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Award of Tender 22-OF-02 - Three (3) Year Equipment/Vehicle Rental
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Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to approve the hourly rental rates for Construction Equipment and Vehicles for a three (3) year period until March 15, 2025 as tendered.
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2021 Drinking Water System Annual Report - Schedule 22 This item was pulled from the consent agenda. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee: 1.THAT Council accepts the 2021 Schedule 22 Annual Summary Report 2.THAT the 2021/2022 MOE “Unannounced Focused” Inspection Report of the Town’s water system be reviewed and accepted by Council. 3.THAT the staff of the drinking water system be acknowledged for all their effort and hard work to ensure that all consumers connected to the Town’s water system receive outstanding water.
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Administration and Finance Division: |
Agreement with Datafix The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT approval of this report will agree with the recommendation from the Municipal Clerk / Returning Officer to enter into an agreement with DataFix and that a By-Law be enacted to authorize the Mayor and Clerk to sign the agreement on behalf of the Corporation.
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Purchase of Recording Servers The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT Council of the Town of Fort Frances authorize the purchase of recording servers from Dell Technologies at a cost of $93,412.20, including the Town’s portion of HST
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Standard Operating Procedure: Mandatory Use of Mask or Face Covering with The Corporation of the Town of Fort Frances. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT Council receive the report submitted from the Manager of Human Resources relating to Standard Operating Procedure: Mandatory Use of Mask of Face Covering with the Corporation of the Town of Fort Frances as information
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Operations and Facilities Division: |
Request to Operate the Point Park Canteen The motion as amended will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: That Council receive the report from the Manager of Operations and Facilities regarding the request to Operate the Point Park Canteen as information and that the O&F Committee consider other option's for the 2022 season as amended
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General: |
Mayor Caul declared a conflict with respect to agenda item 8.1 being that the report involved her and vacated the room. Paul S. Heayn, Closed Meeting Investigator re: Report of Investigation for the Closed Meeting of January 10, 2022 The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT the report from Paul S. Heayn, Closed Meeting Investigator for the Town of Fort Frances dated March 9, 2022 relating to a Closed Meeting Investigation for the Closed Meeting of Council held on January 10, 2022 be received as information AND THAT in accordance with the Municipal Act that the report be made public as attached hereto and forming part of this resolution
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Information: |
The following items were received. Council was provided an opportunity for clarification and questions relating to all information items.
PDEC Report - February By-Law Stats - Approved as presented
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2022 Tonnage at the Landfill Site
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January and February 2022 Complaint Register
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ADJOURNMENT |
The meeting adjourned at 6:56 p.m.
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Recommendation: THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed. CARRIED
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