Regular Meeting of Committee of the Whole - 11 Apr 2022 - Agenda

Recommendation: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4, 5.5, 5.6 and 5.7

5.2

Fort Frances Senior Centre - Special Occasion Permit

Motion:

Recommendation: approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances amend the Municipal Alcohol Policy by removing the Sister Kennedy Seniors Centre from the list of Municipal Facilities not Eligible for Special Occasion Permits and adding it to the list of Municipal Facilities Eligible for Special Occasion Permits, thus allowing special occasion permits to be obtained by third parties.

AND FURTHER THAT administration be authorized to charge $131.02 for an event that does not use the kitchen and $237.19 for an event that does use the kitchen to rent the facility for the purpose of hosting an event with a special occasion permit.

AND FURHTER THAT Council approves hours of closure as 10:00 p.m. for events held at the Sister Kennedy Seniors Centre.

AND FURTHER THAT the supervision will solely be the responsibility of the individual renting the premises and pictures will be taken before and after the event to ensure that no damage has been done to the premises during the event and it is left clean and orderly.

SKC - Special Ocassion Permit

Letters from SKSC Board of Management

Municipal Alcohol Policy # 2.1

5.3

Sunny Cove camp

Motion:

Recommendation: approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances accepts the withdrawal of Emo-Devlin Church Group’s proposal to lease the Sunny Cove Camp

FURTHER THAT administration be authorized to issue an RFP to lease the Sunny Cove Camp property to a suitable operator.

Sunny Cove Camp

5.4

Residential In-Home Food Waste Diversion Program

Motion:

Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1.the Town enter into an agreement with FoodCycle Science to undertake a 200-unit pilot project with the unbudgeted expenditure being funded out of the Waste Management Area.

2.That Council Direct Administration to start to develop partnerships for collection of the waste materials for those who may not have a place to dispose of it as well as a storefront location for the purchase of replacement filters.

2022April6 Foocycler waste food recycle deputation

back up info for home food waste diversion program

5.5

Waste Transfer Agreement Renewal - MNRF

Motion:

Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1. The Town of Fort Frances renews its lease agreement with the Ministry of Northern Development, Mines, Natural Resources and Forestry to accept solid waste and recycle from the Municipality of Mine Centre Transfer Station. And the waste will continue to be accepted while the new agreement is developed.

2. That the waste be accepted at the rate as established annually in the User Fee By-Law plus the applicable non-resident markup.

2022April6 Mine Centre Waste Transfer Agreement Initial Report

5.6

Amending Agreement 2 with Product Care Association

Motion:

Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the second amending agreement between the Product Care Association of Canada and the Town of Fort Frances be approved and further that a by‐law be

prepared authorizing the Mayor and Clerk to sign the agreement on behalf of the corporation

2022April6 Product Care amending agreement 2 REV

Fort Frances PCA Amending Agreement

5.7

Award of RFP 2022-OF-04 - Detailed Engineering Design of the Portage Avenue Underpass Superstructure Rehabilitation

Motion:

Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that that RFP 2022-OF-04 be awarded to JML Engineering of Thunder Bay for a total cost of $48,400 plus applicable taxes and further that Mayor and Clerk be authorized to execute the agreement on behalf of the Corporation.

2022April6 Award of RFP 22-OF-04 Underpass Design

Administration and Finance Division:

6.1

Fire Protection Services Reimbursement Transfer Payment Agreement

Motion:

Recommendation: approval of this report will agree with the recommendation from the Fire Chief to approve this report as presented, and to authorize the execution of an agreement between the Town of Fort Frances and Her Majesty the Queen in right of Ontario as represented by the Office of the Fire Marshal and further that a by-law be brought forward for execution by the Mayor and Clerk.

Fire Protection Services Reimbursement Transer Payment Agreement - COW

R-FPS-UO-TPA-ENG

Schedule F - Guideline 222-OU-V1 (2022-2-9)

6.2

Council Vacancies to Executive Committees

Motion:

Recommendation: approval of this report will agree with the recommendation from the Clerk that the following Councillor appointment be approved for the remainder of the Council Term to the following Executive Committee:

Planning and Development Executive Committee: Councillor:___________________

Administration and Finance Executive Committee: Councillor: __________________

Economic Development Executive Committee: Councillor: ____________________

Council vacancies on Executive Committees

Operations and Facilities Division:

7.1

Amending agreement with the Federal Economic Development Agency for Northern Ontario

Motion:

Recommendation: approval of this report will agree with the recommendation of Administration that a by-law be prepared to authorize the Mayor and Clerk to execute the agreement on behalf of the Corporation.

2022April11 Amending Agreement FedNor Sorting Gap Docks

513586 Amd 01-ltr for Client signature

7.2

Award of Tender 2022-OF-06 – 2022 Mowat Avenue Road Reconstruction

Motion:

Recommendation: approval of this report will agree with the recommendation of Administration that Tender 22-OF-06 – 2022 Road Reconstruction Mowat Avenue, Hydrant and Valve Replacement be awarded to Bay City Contractors at an estimated cost of $2,098,981.78 which includes HST and a contingency allowance of $150,000.00.

That the Ontario Community Infrastructure Fund surplus be allocated to the Reconstruction of Sinclair Avenue in the event that the Town’s application to the Investing in Canada Infrastructure Fund Green Stream be denied, otherwise the funds be placed in a reserve fund for future projects.

That prior to construction start, an open house public meeting is scheduled to ensure all property owners abutting the construction projects obtain first-hand knowledge of these projects and have the opportunity to ask any questions. The exact date of the meeting is unknown at the time of writing this report, and

That the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances

2022April11 Award of Tender 2022-OF-06 2022 Mowat Ave Road Reconstruction

Tender-22-OF-06-Hatch-Recommendation-April-6-22

Spreadsheet 1

Spreadsheet 2

General:

8.1

Notice of Intent from the Integrity Commissioner

Motion:

Recommendation: That The Integrity Commissioner for the Town of Fort Frances has provided notice that an investigation has been completed relating to a conflict of interest complaint concerning Mayor Caul and that a Report overview will be provided at the April 25, 2022 Committee of the Whole Meeting.

Information:

9.1

2021 Annual Report - Fort Frances Wastewater Treatment Plant

Fort Frances WWTP 2021 report

9.2

Fort Frances Wastewater Treatment Facility February 2022 Monthly Report

February 2022 cover letter wwtp report

February 2022 Fort Frances monthly report

2022 Annual Summary through February 28

Fort Frances monthly report worksheet 2021-2022 through February 28

Work_Order_Summary_Report_10Mar2022_0502AM

9.3