REGULAR MEETING OF COMMITTEE OF THE WHOLE AGENDA

May 9, 2022 5:30 PM

MEETING - Committee Room and Council Chambers, Civic Centre

Session No. 099

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1. Call to Order/Roll Call

2. Disclosure of pecuniary interest and the general nature thereof.

3. Delegations/Deputations:

3.1

357/358 Application for Tax Adjustment- 427 Mowat Ave

Recommendation:  Approval of this report will agree with the recommendation of the Administration & Finance Executive Committee that the Council approve the adjustment of taxes for September 24, 2021 to December 31, 2021 under Section 357/358 of the Municipal Act for property located at 427 Mowat Ave.

4. Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor McTaggart - Verbal Update

Councillor Judson - Verbal Update

Councillor Wiedenhoeft - Verbal Update

5. Consent Agenda:

5.1

Approval of Consent Agenda

Recommendation:  THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4, 5.5, 5.6, 5.7 and 5.8

5.2

B1-2022: Zoning By-law Amendment – 1037 Third Street East

Recommendation:  THAT approval of this report will agree with the recommendation of the Committee of Adjustment and the Planning

and Development Executive Committee to approve the proposed zoning by-law amendment for application B1-2022 -1037 Third street East and that the By-Law be brought forward for enactment

5.3

Next Generation 9-1-1 Authority Service Agreement

Recommendation:  THAT approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances authorize the entering into agreement between the Town of Fort Frances (Municipalities included in Schedule “C” and Bell Canada for a 10-year term;

AND THAT the Mayor be authorized to sign the new agreement on behalf of the Rainy River District 9-1-1 Partners;

AND FURTHER THAT a by-law be brought forward for execution by the mayor and clerk.

5.4

Disconnecting from Work Policy

Recommendation:  THAT approval of this report will agree with the recommendation of Administration that Council implement the Disconnecting

from Work policy as drafted AND THAT a By-Law be brought forward for approval.

5.5

Letter from Farmboy Real Estate in support of a splash pad development

Recommendation:  THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1. The Town accept the sizeable donation from Farmboy Real Estate with thanks,

2. A committee of 5 members of the public, 1 member of Farmboy Real Estate, 1 member of Town

administration be struck to finalize the location, design works and spearhead fundraising

activities.

3. A trust account be setup by the Town to accept and control donations received for this project.

4. Design works for the reconstruction of Lillie Avenue including the installation of signals at Lillie

Avenue and Kings Highway be undertaken in summer 2022.

5. Administration looks for, and apply to, any grant opportunities arising to support this type of

project through summer 2022.

5.6

Letter from Ms. Linda Chisick Requesting the Installation of a Bench a the Riverview Cemetery Columbariam.

Recommendation:  THAT approval of this report will agree with the recommendation of the  Operations & Facilities Executive Committee that:

1)     That Ms. Linda Chisick would be responsible for all the costs of the following materials;

“Sterling Bench” complete with Composite slats manufactured by Barco Products Freight costs to transport the bench materials to Fort Frances.

The plaque supplied by General Supply-purchased on her own.

2)      That the Town will supply the labour & materials to construct the foundation for the bench during the landscaping activities planned for the Riverview Cemetery this summer.

3)     That the Town will supply the labour to install the new Sterling Bench and plaque.

5.7

Award of Tender 2022-OF-03 - Supply and Delivery of a New Aircraft Refueler Truck

Recommendation:  THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1. Tender 2022-OF-03 be awarded to SkyMark Refuelers for a total bid price of $308,750 USD

2. That the funding shortfall and exchange be funded through year end surplus or out of the Vehicle and Equipment Reserve Fund.

3. That a By-Law be prepared to authorize Mayor and Clerk to execute the agreement on behalf of the corporation.

5.8

Award of Tender 2022-OF-05 - Fire Suppression Sprinkler System Installation in 52 Canadians Arena

Recommendation:  THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

Tender 2022-OF-05 be awarded to Tom Jones Corporation for a total tender price of $558,800 including $35,000 in allowances.

That a by-law be prepared authorizing Mayor and Clerk to execute the agreement on behalf of the corporation.

6. Administration and Finance Division:

6.1

Chief Administrative Officer Performance Appraisal

Recommendation:  THAT approval of this report will agree with the recommendation of Administration to implement the Chief Administrative Officer Performance Appraisal Policy as drafted

AND THAT a By-Law be brought forward for approval.

6.2

By-Law Enforcement Officer

Recommendation:  THAT Council direct the necessary by-law to be drafted, appointing successful applicant, Mark Bridge, as By-Law Enforcement Officer.

FURTHER THAT Council direct the necessary by-law be drafted, appointing successful applicant, Mark Bridge, as Municipal Weed Inspector.

7. Operations and Facilities Division:

7.1

Award of Tender 2022‐OF‐06

Recommendation:  THAT approval of this report will agree with the recommendation of Administration, THAT Tender 2022‐OF‐06 for the Supply and Installation of new Sport Flooring at the Fort Frances Memorial Sports Centre and Emo‐Lavallee Arena be awarded to Caliber Sport Systems Inc.

FURTHER THAT a by‐law be prepared authorizing Mayor and Clerk to sign the agreement on behalf of the corporation.

8. General: NONE

9. Information:

9.1

February and March reports

9.2

Fort Frances Fire Rescue 2021 Annual Report

9.3

Fort Frances Wastewater Treatment Facility March 2022 Monthly Report

9.4

Airport Statistics 2022

9.5

Sewer and Water Data for 2022

9.6

Tonnage at the Landfill - updated April 13, 2022

9.7

Operations and Facilities Division - Environmental Area - Operations Statistics - January 2022

9.8

Operations and Facilities Division - Environmental Area - Operations Statistics - February 2022

9.9

Operations and Facilities Division - Environmental Area - Operations Statistics - March 2022

9.10

Water and Sewer Stats 2022

10. ADJOURNMENT

10.1

The meeting adjourned at ______ p.m.

THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed.