SESSION NO.90 |
MINUTES | TOWN OF FORT FRANCES | April 11, 2022 |
The meeting of Council of the Town of Fort Frances was held virtually and in the Council Chambers |
PRESENT:
REGRETS: | Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson and J. McTaggart R. Wiedenhoeft. |
| |
ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, Jeremy Hughes, Manager of Information Technology, Alyssha Hansma, Human Resources Manager, C. Vangel, CBO/Municipal Planner, T. Moffit, Fire Chief |
COUNCIL MEETING (Session No. 090) to immediately follow the Committee of the Whole |
Call to Order / Roll Call Mayor Caul called the meeting to order at 7:01 p.m.
|
Territorial Acknowledgement
|
Moment of Meditation
|
Disclosure of pecuniary interest and the general nature thereof. Mayor Caul declared a conflict of interest with respect to 5.3 of the Committee of the Whole and 5.2 on this agenda. The general nature she is a member of the Kiwanis Club. Deputy Mayor Hallikas to assume position of Chair for this item.
|
Consent Agenda: |
Items Referred from Committee of the Whole
|
Recommendation: THAT the following Consent items be approved: 1) Committee of the Whole Consent Items 5.2, 5.3, 5.4, 5.5, 5.6 and 5.7
2) Council Consent Agenda Items 2.2 and 2.3
5.4 Residential In-Home Food Waste Diversion Program
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that: 1.The Town enter into an agreement with FoodCycle Science to undertake a 200-unit pilot project with the unbudgeted expenditure being funded out of the Waste Management Area. 2.That Council Direct Administration to start to develop partnerships for collection of the waste materials for those who may not have a place to dispose of it as well as a storefront location for the purchase of replacement filters.
5.5 Waste Transfer Agreement Renewal - MNRF
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that: 1. The Town of Fort Frances renews its lease agreement with the Ministry of Northern Development, Mines, Natural Resources and Forestry to accept solid waste and recycle from the Municipality of Mine Centre Transfer Station. And the waste will continue to be accepted while the new agreement is developed. 2. That the waste be accepted at the rate as established annually in the User Fee By-Law plus the applicable non-resident markup.
5.6 Amending Agreement 2 with Product Care Association
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the second amending agreement between the Product Care Association of Canada and the Town of Fort Frances be approved and further that a by‐law be prepared authorizing the Mayor and Clerk to sign the agreement on behalf of the corporation.
5.7 Award of RFT 2022-OF-04 - Detailed Engineering Design of the Portage Avenue Underpass Superstructure Rehabilitation
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that that RFP 2022-OF-04 be awarded to JML Engineering of Thunder Bay for a total cost of $48,400 plus applicable taxes and further that Mayor and Clerk be authorized to execute the agreement on behalf of the Corporation.
2.2 Fort Frances High School Chem Free Grad Request for Donation
Recommendation: THAT the correspondence received from the Fort Frances High School Chem Free Grad regarding a donation request be referred to the Administration and Finance Executive Committee
2.3 Linda Chisick re: Request to Place a Bench at Riverview Cemetery
Recommendation: THAT the correspondence received from the Linda Chisick regarding a request to place a bench at the Riverview Cemetery be referred to the Operations and Facilities Executive Committee Committee CARRIED
|
Approval of Council Minutes: * |
Session no 089 March 28, 2022
|
Recommendation: THAT the minutes of the Council being Session No. 089 dated March 28, 2022 having been typed and distributed be approved CARRIED
|
Approval of Committee of the Whole Minutes: * |
Session No. 096 March 28, 2022
|
Recommendation: THAT the minutes of the Committee of the Whole of Council being Session No. 096 dated March 28, 2022 having been typed and distributed be approved CARRIED
|
Resolutions from tonight's Committee of the Whole meeting |
Fort Frances Senior Centre - Special Occasion Permit
|
Recommendation: THAT approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances amend the Municipal Alcohol Policy by removing the Sister Kennedy Seniors Centre from the list of Municipal Facilities not Eligible for Special Occasion Permits and adding it to the list of Municipal Facilities Eligible for Special Occasion Permits, thus allowing special occasion permits to be obtained by third parties. AND FURTHER THAT administration be authorized to charge $131.02 for an event that does not use the kitchen and $237.19 for an event that does use the kitchen to rent the facility for the purpose of hosting an event with a special occasion permit. AND FURTHER THAT Council approves hours of closure as 10:00 p.m. for events held at the Sister Kennedy Seniors Centre. AND FURTHER THAT the supervision will solely be the responsibility of the individual renting the premises and pictures will be taken before and after the event to ensure that no damage has been done to the premises during the event and it is left clean and orderly. CARRIED
|
Mayor Caul declared a conflict of interest with respect to Committee of the Whole item 5.3. being item 5.2 to this agenda. The general nature is that she is a member of the Kiwanis Club. Deputy Mayor Hallikas assumed the chair for this agenda item. Sunny Cove Camp
|
Recommendation: THAT approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances accepts the withdrawal of Emo-Devlin Church Group’s proposal to lease the Sunny Cove Camp and FURTHER THAT administration be authorized to issue an RFP to lease the Sunny Cove Camp property to a suitable operator. That the draft RFP be presented to Council for their review prior to being released as amended CARRIED
|
Mayor Caul assumes the chair. Fire Protection Services Reimbursement Transfer Payment Agreement WITHDRAWN
|
Council Vacancies to Executive Committees
|
Recommendation: THAT approval of this report will agree with the recommendation from the Clerk that the following Councillor appointment be approved for the remainder of the Council Term to the following Executive Committees: Planning and Development Executive Committee - Councillor Hallikas Administration and Finance Executive Committee - Councillor Behan Economic Development Executive Committee - Councillor Brunetta
CARRIED
|
Amending agreement with the Federal Economic Development Agency for Northern Ontario
|
Recommendation: THAT approval of this report dated April 11, 2022 re: Amending agreement with the Federal Economic Development Agency for Northern Ontario will agree with the recommendation of Administration that a by-law be prepared to authorize the Mayor and Clerk to execute the agreement on behalf of the Corporation. CARRIED
|
Award of Tender 2022-OF-06 – 2022 Mowat Avenue Road Reconstruction
|
Recommendation: THAT approval of this report will agree with the recommendation of Administration that Tender 22-OF-06 – 2022 Road Reconstruction Mowat Avenue, Hydrant and Valve Replacement be awarded to Bay City Contractors at an estimated cost of $2,098,981.78 which includes HST and a contingency allowance of $150,000.00. That the Ontario Community Infrastructure Fund surplus be allocated to the Reconstruction of Sinclair Avenue in the event that the Town’s application to the Investing in Canada Infrastructure Fund Green Stream be denied, otherwise the funds be placed in a reserve fund for future projects. That prior to construction start, an open house public meeting is scheduled to ensure all property owners abutting the construction projects obtain first-hand knowledge of these projects and have the opportunity to ask any questions. The exact date of the meeting is unknown at the time of writing this report, and That the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances
CARRIED
|
Mayor Caul declared a conflict with respect to item 5.7. The general nature the complaint involves her. Deputy Mayor Hallikas assumed the chair for this agenda item. Notice of Intent from the Integrity Commissioner
|
Recommendation: THAT the Integrity Commissioner for the Town of Fort Frances has provided notice that an investigation has been completed relating to a conflict of interest complaint concerning Mayor Caul and that a Report overview will be provided at the April 25, 2022 Committee of the Whole Meeting. CARRIED
|
By-Laws: Mayor Caul assumes the chair. |
By-Law Use of Corporate Resources for Election Purposes Policy
|
THAT By-Law 26-22 being a By-Law to adopt a Use of Corporate Resources for Election Purposes Policy for the Town of Fort Frances be introduced and read, and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith CARRIED.
|
New Items: |
Councillor Judson Notice of Resignation to Executive Committees A discussion occurred with respect to the resignation. A point of order was called by Councillor Judson for being off subject. Mayor Caul accepted the point of order.
|
Recommendation: THAT the notice of Resignation from the Executive Committees submitted by Councillor Judson dated March 30, 2022 as attached hereto be received CARRIED
|
AMO 2022 Conference City of Ottawa, August 14-17, 2022
|
THAT the following members of Council be authorized to attend the Association of Municipalities of Ontario August 14-17, 2022 in the City of Ottawa Ontario: Councillor Brunetta On the basis as follows: travel expenses and per diem allowed. CARRIED
|
Information Correspondence: The Correspondence was received. |
CORR: Municipality of Shuniah Re: Resolution of Support - Township of Chapple Resolution from NOMA
|
CORR: Forest Biomass Action Plan
|
CORR: MFOA, Province Releases Bill 109, More Homes for Everyone Act, 2022
|
CORR: Town of Georgina, Resolution: Federal Government Sanctions imposed on Russia
|
CORR: Town of Fort Erie Resolution re: Climate Change Action
|
CORR: Municipality of Clarington, Resolution re: Comprehensive Zoning By-law Review Project, Zone Clarington
|
Minutes of Local Boards / Committees: The minutes were received. |
Community Services Executive Committee Minutes 07 March 2022
|
Operations and Facilities Executive Committee Minutes 23 March, 2022
|
Police Services Board Minutes February 4, 2022
|
In-Camera: None |
Public Session Resumes: N/A |
Resolutions Required as a result of In-Camera discussions: N/A |
ADJOURNMENT |
The meeting adjourned at 7:31 p.m.
|
THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED
|
* Previously distributed to Council |