| SESSION NO. #97 |
REPORT | TOWN OF FORT FRANCES COMMITTEE OF THE WHOLE | April 11, 2022 |
A meeting of the Committee of the Whole of Council was held virtually and in the Council Chambers |
PRESENT:
REGRETS: | Councillor M. Behan Chairperson; Mayor J. Caul; Councillors A. Hallikas, W. Brunetta, D. Judson, and J. McTaggart R. Wiedenhoeft |
| |
ALSO PRESENT: | F. Anwar, CAO, G. Lecuyer, Clerk, K. Haney, Deputy Clerk D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities, A. Bisson, Recreation & Culture Manager, C. Vangel, Chief Building Official, J. Hughes, IT Manager, A. Hansma, HR Manager, T. Moffat, Fire Chief |
Call to Order/Roll Call Chair Behan called the meeting to order at 5:30 p.m. |
Disclosure of pecuniary interest and the general nature thereof. |
Mayor Caul declared a conflict of interest with respect to Committee of the Whole item 5.3. The general nature is that she is a member of the Kiwanis Club.
|
Delegations/Deputations: |
Public Meeting - Zoning By-Law amendment B1-2022 -1037 Third Street East Chair Behan provided opening remarks on the public hearing. Cody Vangel CBO\Planner provided a verbal report on the application received. Chair Behan opened up the floor to the public. There was no public comments received.
|
Public Meeting - Zoning By-Law Amendment B2-2022 - 1229 Cornwall Avenue (locally known as "Lagoon Property") Chair Behan provides opening remarks to the public hearing. Cody Vangel CBO\Planner provided a verbal report on the application received. Chair Behan opened up the floor to the public. Mitch Lepage BMI representatives Lloyd Will and Rob Coolbeck being the applicant presented in favour of the application and provided details of the proposal. Members of Council were provided an opportunity for questions.
Pam Munn 1246 Cornwall Avenue Fort Frances - contact number 807-274-5017 presented her verbal opposition to the proposed zoning by-law amendment. Concerns relating to the impact to their property value, noise and water cooling discharge were noted. Mrs. Munn would like to be notified of the decision of Council.
Jim Strachan 180 Eight Street West Fort Frances - contact number 807-274-3573, presented his verbal opposition to the proposed zoning by-law amendment. Concerns relating to the rezoning of the lands and the current state of the lagoon. Mr. Strachan would like to be notified of the decision of Council.
|
Public Meeting - 2022 Budget Presentation by D. Galusha, Treasurer Treasurer Galusha provided a power point presentation relating to the 2022 budget. Chair Behan opened up the floor for questions or comments from the public there was no comments received.
|
Council Reports on Board & Committee Activity: |
Mayor Caul - no report, Mayor Caul requested a moment of silence in memory of Mayor Avis.
Councillor McTaggart - no report
Councillor Judson - no report
Councillor Wiedenhoeft - Absent
|
Consent Agenda: |
THAT the following Consent items be approved:
|
Recommendation: THAT the matters listed on the Consent Agenda as amended be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4, 5.5, 5.6 and 5.7
5.2 Fort Frances Senior Centre - Special Occasion Permit This item was pulled from the consent agenda. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
Recommendation: approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances amend the Municipal Alcohol Policy by removing the Sister Kennedy Seniors Centre from the list of Municipal Facilities not Eligible for Special Occasion Permits and adding it to the list of Municipal Facilities Eligible for Special Occasion Permits, thus allowing special occasion permits to be obtained by third parties. AND FURTHER THAT administration be authorized to charge $131.02 for an event that does not use the kitchen and $237.19 for an event that does use the kitchen to rent the facility for the purpose of hosting an event with a special occasion permit. AND FURTHER THAT Council approves hours of closure as 10:00 p.m. for events held at the Sister Kennedy Seniors Centre. AND FURTHER THAT the supervision will solely be the responsibility of the individual renting the premises and pictures will be taken before and after the event to ensure that no damage has been done to the premises during the event and it is left clean and orderly.
5.3 Sunny Cove Camp This item was pulled from the consent agenda. The motion will be presented for Council's consideration at the Regular Council Meeting following this session. Recommendation: approval of this report will agree with the recommendation of the Community Services Executive Committee that Council of the Town of Fort Frances accepts the withdrawal of Emo-Devlin Church Group’s proposal to lease the Sunny Cove Camp and FURTHER THAT administration be authorized to issue an RFP to lease the Sunny Cove Camp property to a suitable operator. That the draft RFP be presented to Council for their review prior to being released as amended
5.4 Residential In-Home Food Waste Diversion Program
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that: 1.The Town enter into an agreement with FoodCycle Science to undertake a 200-unit pilot project with the unbudgeted expenditure being funded out of the Waste Management Area. 2.That Council Direct Administration to start to develop partnerships for collection of the waste materials for those who may not have a place to dispose of it as well as a storefront location for the purchase of replacement filters.
5.5 Waste Transfer Agreement Renewal - MNRF
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that: 1. The Town of Fort Frances renews its lease agreement with the Ministry of Northern Development, Mines, Natural Resources and Forestry to accept solid waste and recycle from the Municipality of Mine Centre Transfer Station. And the waste will continue to be accepted while the new agreement is developed. 2. That the waste be accepted at the rate as established annually in the User Fee By-Law plus the applicable non-resident markup.
5.6 Amending Agreement 2 with Product Care Association
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the second amending agreement between the Product Care Association of Canada and the Town of Fort Frances be approved and further that a by‐law be prepared authorizing the Mayor and Clerk to sign the agreement on behalf of the corporation.
5.7 Award of RFT 2022-OF-04 - Detailed Engineering Design of the Portage Avenue Underpass Superstructure Rehabilitation
Recommendation: approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that that RFP 2022-OF-04 be awarded to JML Engineering of Thunder Bay for a total cost of $48,400 plus applicable taxes and further that Mayor and Clerk be authorized to execute the agreement on behalf of the Corporation.
CARRIED
|
Administration and Finance Division: |
Fire Protection Services Reimbursement Transfer Payment Agreement
Recommendation: approval of this report will agree with the recommendation from the Fire Chief to approve this report as presented, and to authorize the execution of an agreement between the Town of Fort Frances and Her Majesty the Queen in right of Ontario as represented by the Office of the Fire Marshall and further that a by-law be brought forward for execution by the Mayor and Clerk. Fire Chief Moffit advised that the motion should be withdrawn at this time. Council will not move or second the motion.
|
Council Vacancies to Executive Committees
Recommendation: approval of this report will agree with the recommendation from the Clerk that the following Councillor appointment be approved for the remainder of the Council Term to the following Executive Committee: Planning and Development Executive Committee: Councillor Hallikas Administration and Finance Executive Committee: Councillor Behan Economic Development Executive Committee: Councillor Brunetta The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
|
Operations and Facilities Division: |
Amending agreement with the Federal Economic Development Agency for Northern Ontario
Recommendation: approval of this report will agree with the recommendation of Administration that a by-law be prepared to authorize the Mayor and Clerk to execute the agreement on behalf of the Corporation. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
|
Award of Tender 2022-OF-06 – 2022 Mowat Avenue Road Reconstruction
Recommendation: approval of this report will agree with the recommendation of Administration that Tender 22-OF-06 – 2022 Road Reconstruction Mowat Avenue, Hydrant and Valve Replacement be awarded to Bay City Contractors at an estimated cost of $2,098,981.78 which includes HST and a contingency allowance of $150,000.00. That the Ontario Community Infrastructure Fund surplus be allocated to the Reconstruction of Sinclair Avenue in the event that the Town’s application to the Investing in Canada Infrastructure Fund Green Stream be denied, otherwise the funds be placed in a reserve fund for future projects. That prior to construction start, an open house public meeting is scheduled to ensure all property owners abutting the construction projects obtain first-hand knowledge of these projects and have the opportunity to ask any questions. The exact date of the meeting is unknown at the time of writing this report, and That the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
|
General: |
Notice of Intent from the Integrity Commissioner
Recommendation: That The Integrity Commissioner for the Town of Fort Frances has provided notice that an investigation has been completed relating to a conflict of interest complaint concerning Mayor Caul and that a Report overview will be provided at the April 25, 2022 Committee of the Whole Meeting. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
|
Information: The following items were received. |
2021 Annual Report - Fort Frances Wastewater Treatment Plant
|
Fort Frances Wastewater Treatment Facility February 2022 Monthly Report
|
Sewer and Water Data for 2022
|
POA Prosecutor report to Council
|
ADJOURNMENT |
The meeting adjourned at 6:56 p.m.
|
THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed. CARRIED
|