SESSION NO. #098

REPORT

TOWN OF FORT FRANCES

COMMITTEE OF THE WHOLE

April 25, 2022

A meeting of the Committee of the Whole of Council was held virtually and in the Council Chambers.

PRESENT:

 Councillor M. Behan Chairperson, Mayor J. Caul; Councillors:  A. Hallikas, D. Judson, J. McTaggart and R. Wiedenhoeft. and Councillor W. Brunetta (virtually)

ALSO PRESENT:

CAO, F, Anwar, Municipal Clerk, G. Lecuyer, Deputy Clerk, K. Haney, IT Manager, J. Hughes, Treasurer, D. Galusha, Manager of Operations & Facilities, T. Rob, HR Manager, A. Hansma, CBO/Municipal Planner, C Vangel, Fire Chief, T. Mofitt, By-law Officer, P. Briere

P. Heayn, Town of Fort Frances Integrity Commissioner

1.

Call to Order/Roll Call

1.1

Chair Behan called the meeting to order at 5:31 p.m.

2.

Disclosure of pecuniary interest and the general nature thereof.

There was no disclosures of pecuniary interest.

3.

Delegations/Deputations:

3.1

Paul S. Heayn, Town of Fort Frances Integrity Commissioner, re:  Report of Investigation into Conflict of Interest Complaint concerning Mayor June Caul 

Mr. Heayn,  provided Council an oral summary of his written report relating to the investigation conducted respecting the conflict of interest complaint for Mayor Caul. Mayor Caul was provided an opportunity to respond and Council was provided an opportunity for questions and clarification.  The motion will be presented for Council's consideration at the Regular Council Meeting following this session.

Recommendation:  THAT Council receive the report from the Integrity Commission regarding the investigation into a Conflict of Interest concerns regarding Mayor Caul

4.

Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update, The Town of Fort Frances declared a state of emergency due to heavy rain that impacted our lift station (pump) failure.  Mayor Caul thanks all staff and contractors and first nation.  Noted that the Town is hosting the NOMA conference, that the draft audit of BDO will received in the future and thanked the Bayek Group for their continued commitment to the community.

Councillor Behan - Verbal Update, relating to the Chamber of Commerce and the upcoming Business & Community Expo in Fort Frances and the Business Award Gala, the Moffit Family Fund Committee update and the advised that the Citizen of the Year Award is open for nominations. 

Councillor Brunetta - Verbal Update None

Councillor Hallikas - Verbal Update, relating to the Fort Frances Public Library Board Meeting, the RRDSSAB meeting  attended.

5.

Consent Agenda:

5.1

Approval of Consent Agenda

221

Recommendation:  THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4 and 5.5

CARRIED

5.2

SSPC02-2020: Site Plan Control - 814 Scott Street

222

Recommendation: THAT the application for site plan control - 814 Scott Street and the associated documents be approved;

that the authorizing by-law come forward at a future meeting of Council;

and further that the Mayor and Clerk be authorized to execute the site plan control agreement documents on behalf of the corporation.

5.3

Procedural By-Law - Electronic Participation

This item was pulled from the consent agenda.  The motion will be presented for Council's consideration at the Regular Council Meeting following this session.

Recommendation:  THAT approval of this report will agree with the recommendation of the Administration and Finance Executive Committee that Council approve an amendment to the Procedural By‐Law relating to electronic participation and that the By‐Law be brought forward for enactment

5.4

Chem Free Grad Request - usually annual request re donation rental fees and cost of auditorium amount 1034.xx.  User fees considered.  Ensure safety and support our grads.  Move forward to council

Recommendation:  THAT approval of this report will agree with the recommendation of the Administration and Finance Executive Committee that Council approve a donation to the FFHS Chem Free Grad Party in the amount of $1,039.02

5.5

2022 Emergency Management Program Review - Completed 2022 review of TOFF.

Recommendation:  THAT approval of this report will agree with the  recommendation from the Administration & Finance Executive Committee that Council approve the report as presented and authorize that a by-law be prepared for signing by the Mayor and Clerk

6.

Administration and Finance Division:

6.1

Council Remuneration & Expenses

The motion will be presented for Council's consideration at the Regular Council Meeting following this session.

Recommendation:  THAT Council receive the report submitted by the Treasurer dated April 25, 2022 relating to the 2021 Council Remuneration and Expenses as information

6.2

Sunny Cove Camp - Request For Proposal

The motion will be presented for Council's consideration at the Regular Council Meeting following this session.

Recommendation:  THAT Council of the Town of Fort Frances requested to be consulted with respect to the previously authorized issuance of a Request for Proposal to lease the Sunny Cove Camp property; and

FURTHER THAT Council provides its input, and vision relating to the service level for the Sunny Cove Camp operation to be incorporated in a Request for Proposal.

7.

General: None

8.

Information:

The following items were received. Council was provided an opportunity for clarification and questions relating to all information items.

8.1

EMPCA 2021 compliance results

8.2

Complaint Register March 2022

9.

ADJOURNMENT

9.1

The meeting adjourned at 6:25 p.m.

223

THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed.

CARRIED