REGULAR MEETING OF COMMITTEE OF THE WHOLE AGENDA

May 24, 2022 5:30 PM

MEETING - Committee Room and Council Chambers, Civic Centre

Session No. 100

Microsoft Teams meeting

Join on your computer or mobile app

Click here to join the meeting

Or call in (audio only)

+1 807-701-5975,,158569043#  Canada, Thunder Bay

Phone Conference ID: 158 569 043#

1. Call to Order

2. Disclosure of pecuniary interest and the general nature thereof.

3. Delegations/Deputations:

3.1

BDO Canada LLP, Town of Fort Frances 2021 Audited Financial Statements

Recommendation:  THAT the presentation of the Draft 2021 Audited Financial Statements from BDO Canada LLP be received

AND THAT the Corporation of the Town of Fort Frances Draft consolidated Financial Statement for the year ending December 31, 2021 as prepared by BDO Canada LLP be hereby approved as attached hereto and forming part of this resolution.

4. Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor Behan - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Hallikas - Verbal Update

5. Consent Agenda:

5.1

Approval of Consent Agenda

Recommendation:  THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4 and 5.5

5.2

B2-2022 Planning Report - PDEC - May 16, 2022

Recommendation:  approval of this report will agree with the recommendation of the Planning and Development Executive Committee that Council award RFP 22-PD-07 for the development of a new Official Plan and Comprehensive Zoning By-law for the Town of Fort Frances to WSP Canada Inc. for the cost of $136,435.00 plus the municipal portion of HST;

AND THAT the Mayor and Clerk be authorized to execute the agreement on behalf of the corporation;

AND THAT an additional $5,000 be carried for public engagement internal expenses;

AND FURTHER THAT the budget shortfall be captured in the 2022 capital budget and covered through the Corporate Projects Reserve Funds.

5.3

CORR: Northwestern Ontario Sports Hall of Fame Annual Membership and Fundraising Campaign

Recommendation:  approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances approve the Business/Organization Membership Fee in

the amount of $60.00 for the Northwestern Ontario Sports Hall of Fame.

5.4

Award of Tender 2022-OF-08

Recommendation:  approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee  relating to Tender 2022-OF-08 Airport Gate due to the substantial cost exceedance compared to budget.

5.5

5th Street Lift Station PLC Upgrade

Recommendation:   approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee that Council approve the process control system in the 5th Street Lift Station to be upgraded to Delta – V by Lakeside Process Controls FURTHER THAT the funding shortfall be funded by the Wastewater Treatment Plant Miscellaneous Capital Upgrades Budget

6. Administration and Finance Division:

6.1

Councillor R. Wiedenhoeft NOMA Honorarium

Recommendation:  approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor Rick Wiedenhoeft for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.

6.2

Councillor W. Brunetta NOMA Honorarium

Recommendation:  approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement‐ Mayor/Council Honorarium per diem claim in the amount of $400.00 as submitted by Councillor Wendy Brunetta for attendance at the NOMA Board Meeting, Annual Meeting and Conference held April 27‐29, 2022.

6.3

Councillor J McTaggart NOMA Honorarium

Recommendation:   approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor John McTaggart for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.

6.4

Councillor M Behan NOMA Honorarium

Recommendation:  approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor Michael Behan for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.

6.5

Indemnification By-Law

Recommendation:  THAT Council receive the draft Indemnification By-Law

AND THAT Council directs Administration to bring forward the Indemnification By-Law for passage and enactment

7. Planning and Development Division:

7.1

B2-2022: Zoning By-law Amendment – 1229 Cornwall Avenue (Lagoon Property)

Recommendation:  THAT Council agree with the recommendation of the Committee of Adjustment and the Planning and Development Executive Committee:

THAT the 150MW Solar Farm including the transmission of electricity, electric substation, and battery

energy storage system site-specific uses be approved;

AND THAT the property be designated as a Site Plan Control Area which will require a site plan agreement prior to any further development taking place on the property; and

AND THAT the following conditions and criteria be applied to the Industrial-Scale computing use and associated components:

THAT a noise mitigation study and noise mitigation plan among other potential studies for the development be required as part of the site plan control agreement; and

THAT the sea-cans, if approved, not be allowed to stack on top each other; and THAT the structures, associated components and operations associated with the industrial-scale computing be located not closer than 300m to any surrounding residential use or residential zoned properties, and further that these be located not closer than 850m to McIrvine Road and Eighth Street West; and

THAT the proponent provide documentation from the MOECP stating whether an Environmental Compliance Approval will be necessary for this project aspect as a requirement of the site plan control agreement; and

THAT the site plan control agreement outline requirements for compliance with all regulatory body guidelines, statutes and regulations including but not limited to those specifying recommended noise mitigation levels as indicated within this report; and

THAT the site plan control agreement contain verbiage and requirements for ongoing noise monitoring as well as enforcement provisions to ensure compliance with regulatory requirements; and

THAT the noise mitigation consultant hired by the applicant consult with the Town of Fort Frances; and

THAT all costs associated with the site plan control agreement, development, studies and other be at the cost of the applicant

8. Operations and Facilities Division:

8.1

Award of the tender for the 2022 Capital Budgeted Road works

THAT Council of the Town of Fort Frances award tender 2022-OF-09 to George Armstrong Company for a total tender price of $2,846,962 including a $150,000 contingency allowance, plus applicable taxes and;

FURTHER THAT Prior to construction start an open house public meeting is scheduled to ensure all property owners abutting the construction projects obtain firsthand knowledge of these projects and have the opportunity to ask questions. The exact date of the meeting is unknown at the time of writing this report, and;

FURTHER THAT the Mayor and Clerk be authorized to execute the contracts on behalf of the Corporation of the Town of Fort Frances

8.2

Verbal Update on Capital Projects

9. General: None

10. Information:

10.1

PDEC April report (Addenda)

10.2

2022 Q1 Reserve Funds

10.3

Fire Rescue Service April 2022 Report

11. ADJOURNMENT

11.1

The meeting adjourned at ______ p.m.

THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed.