SESSION NO.092

MINUTES

TOWN OF FORT FRANCES

May 9, 2022

The meeting of Council of the Town of Fort Frances was held in the Council Chambers and virtually.

PRESENT:

 Mayor J. Caul, Chairperson; Councillors M. Behan, W. Brunetta, A. Hallikas, D. Judson (virtual), J. McTaggart and R. Wiedenhoeft.

ALSO PRESENT:

CAO, F, Anwar, Municipal Clerk, G. Lecuyer, IT Manager, J. Hughes, Treasurer, D. Galusha, Manager of Operations & Facilities, T. Rob, HR Manager, A. Hansma, CBO/Municipal Planner, C Vangel, Fire Chief, T. Mofitt, By-law Officer, P. Briere

1.

COUNCIL MEETING

to immediately follow the Committee of the Whole

1.1

Call to Order / Roll Call

Mayor Caul called the meeting to order at 6:03 p.m.

1.2

Territorial Acknowledgement

1.3

Moment of Meditation

1.4

Disclosure of pecuniary interest and the general nature thereof.

There were no disclosure of pecuniary

2.

Consent Agenda:

2.1

Items Referred  from Committee of the Whole

972

 THAT the following Consent items be approved:

1) Committee of the Whole Items 5.2, 5.3, 5.4, 5.5, 5.6, 5.7 and 5.8

 5.2   B1-2022: Zoning By-law Amendment – 1037 Third Street East

THAT approval of this report will agree with the recommendation of the Committee of Adjustment and the Planning

and Development Executive Committee to approve the proposed zoning by-law amendment for application B1-2022 -1037 Third street East and that the By-Law be brought forward for enactment

5.3 Next Generation 9-1-1 Authority Service Agreement

THAT approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances authorize the entering into agreement between the Town of Fort Frances (Municipalities included in Schedule “C” and Bell Canada for a 10-year term;

AND THAT the Mayor be authorized to sign the new agreement on behalf of the Rainy River District 9-1-1 Partners;

AND FURTHER THAT a by-law be brought forward for execution by the mayor and clerk.

5.6  Letter from Ms. Linda Chisick Requesting the Installation of a Bench a the Riverview Cemetery Columbariam.

THAT approval of this report will agree with the recommendation of the  Operations & Facilities Executive Committee that:

1)     That Ms. Linda Chisick would be responsible for all the costs of the following materials;

“Sterling Bench” complete with Composite slats manufactured by Barco Products Freight costs to transport the bench materials to Fort Frances.

The plaque supplied by General Supply-purchased on her own.

2)      That the Town will supply the labour & materials to construct the foundation for the bench during the landscaping activities planned for the Riverview Cemetery this summer.

3)     That the Town will supply the labour to install the new Sterling Bench and plaque.

5.7  Award of Tender 2022-OF-03 - Supply and Delivery of a New Aircraft Refueler Truck

THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1. Tender 2022-OF-03 be awarded to SkyMark Refuelers for a total bid price of $308,750 USD

2. That the funding shortfall and exchange be funded through year end surplus or out of the Vehicle and Equipment Reserve Fund.

3. That a By-Law be prepared to authorize Mayor and Clerk to execute the agreement on behalf of the corporation.

2) Council Consent agenda Item 2.2

2.2  CORR: Northwestern Ontario Sports Hall of Fame Annual Membership and Fundraising Campaign

THAT the correspondence received from Northwestern Ontario Sports Hall of Fame be referred to the Administration and Finance Executive Committee for a recommendation

CARRIED

2.2

CORR: Northwestern Ontario Sports Hall of Fame Annual Membership and Fundraising Campaign

THAT the correspondence received from Northwestern Ontario Sports Hall of Fame be referred to the Administration and Finance Executive Committee for a recommendation

3.

Approval of Council Minutes: *

3.1

Regular Council meeting Minutes Session No. 091 April 25, 2022

973

THAT the minutes of the Council meeting Session No. 091 dated April 25, 2022 having been typed and distributed be approved

CARRIED

4.

Approval of Committee of the Whole Minutes: *

4.1

Committee of the Whole meeting Minutes Session No. 098 April 25, 2022

974

THAT the report of Committee of the Whole being Session No. 098 dated April 25, 2022 having been typed and distributed be approved

CARRIED

5.

Resolutions from tonight's Committee of the Whole meeting

5.1

357/358 Application for Tax Adjustment- 427 Mowat Ave

975

Approval of this report will agree with the recommendation of the Administration & Finance Executive Committee that the Council approve the adjustment of taxes for September 24, 2021 to December 31, 2021 under Section 357/358 of the Municipal Act for property located at 427 Mowat Ave.

CARRIED

5.2

Disconnecting Policy

976

THAT approval of this report will agree with the recommendation of Administration that Council implement the Disconnecting

from Work policy as drafted AND THAT a By-Law be brought forward for approval.

CARRIED

5.3

Letter from Farmboy Real Estate in support of a splash pad development

977

THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

1. The Town accept the sizeable donation from Farmboy Real Estate with thanks,

2. A committee of 5 not more then 10 members of the public, 1 member of Farmboy Real Estate, 1 member of  Town administration, 1 member of the MAT Committee and members of the public be struck to finalize the location, design works and spearhead fundraising activities.

3. A trust account be setup by the Town to accept and control donations received for this project.

4. Design works for the reconstruction of Lillie Avenue including the installation of signals at Lillie

Avenue and Kings Highway be undertaken in summer 2022.

5. Administration looks for, and apply to, any grant opportunities arising to support this type of

project through summer 2022. as amended

CARRIED

5.4

Award of Tender 2022-OF-05 - Fire Suppression Sprinkler System Installation in 52 Canadians Arena

978

THAT approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that:

Tender 2022-OF-05 be awarded to Tom Jones Corporation for a total tender price of $558,800 including $35,000 in allowances.

That a by-law be prepared authorizing Mayor and Clerk to execute the agreement on behalf of the corporation.

CARRIED

5.5

Chief Administrative Officer Performance Appraisal

979

THAT approval of this report will agree with the agree with the recommendation of Administration to implement the Chief Administrative Officer Performance Appraisal Policy as amended

AND THAT a By-Law be brought forward for approval.

CARRIED

5.6

By-Law Enforcement Officer

980

THAT Council direct the necessary by-law to be drafted, appointing successful applicant, Mark Bridge, as By-Law Enforcement Officer.

FURTHER THAT Council direct the necessary by-law be drafted, appointing successful applicant, Mark Bridge, as Municipal Weed Inspector.

CARRIED

5.7

Award of Tender 2022‐OF‐06

981

THAT approval of this report will agree with the recommendation of Administration, THAT Tender 2022‐OF‐06 for the Supply and Installation of new Sport Flooring at the Fort Frances Memorial Sports Centre and Emo‐Lavallee Arena be awarded to Caliber Sport Systems Inc.

FURTHER THAT a by‐law be prepared authorizing Mayor and Clerk to sign the agreement on behalf of the corporation.

CARRIED

6.

By-Laws:

6.1

By-Laws to be enacted:

982

THAT the following by-laws be introduced, read, and finally passed, signed by the Mayor and the Clerk, sealed with the Corporate Seal and become law forthwith:

CARRIED

6.2

By-Law 32-22

By-Law 32-22 being a By-Law to authorize execution of a site plan control agreement as a condition of development with Friesen Five Inc. (o/a Newfort Developments) - The Planning Act, Section 41

CARRIED

6.3

By-Law 46-20C

46-20C being a By-Law to amend By-Law 46-20 to Govern the Proceedings of the Council of the Corporation of the Town of Fort Frances

CARRIED

6.4

By-Law 33-22

By-Law 33-22 being a By-Law to Approve an Emergency Management Program

CARRIED

6.5

By-Law 34-22

By-Law 34-22, being a By-law to appoint a Municipal Law Enforcement Officer

CARRIED

6.6

By-Law35-22

By-Law35-22, being a By-law to appoint Municipal Weed Inspector

CARRIED

7.

New Items: None

8.

Information Correspondence:

The following items were received. Council was provided an opportunity for clarification and questions relating to all information items.

8.1

CORR: The Municipality of Mississippi Mills Re: Resolution Ontario Must Build it Right the First Time

8.2

CORR: City of Thorold Resolution: Russian Sanctions

8.3

CORR: Northwestern Ontario Municipal Association Strategic Plan 2022-2027

8.4

CORR: Rainy River District Social Services Administration Board - AGM May 19, 2022

8.5

CORR: NOMA News Release: Gwayakocchigewin Limited Partnership and Hydro One enter into an agreement to advance the Waasigan Transmission Line project

8.6

CORR: Town of Arnprior Support for Humanitarian Efforts in Ukraine

9.

Minutes of Local Boards / Committees:

The following items were received. Council was provided an opportunity for clarification and questions relating to all information items.

9.1

Planning and Development Executive Committee, Session no 21 - 18 April 2022

9.2

Administration and Finance Executive Committee, Session no 22 - 19 April 2022

9.3

Operations and Facilities Executive Committee, Session 007-  6 April, 2022.

10.

In-Camera:

10.1

Council proceeds in-Camera at 6:27 p.m.

983

THAT Council now meet in-camera in order to address a matter pertaining to:

1.  Disposition of Municipal Land - Senior Housing Project

(c)  a proposed or pending acquisition or disposition of land by the municipality or local board;

(i)  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

2.  Review Closed Meeting Minutes of April 25, 2022 (to be approved following the closed session)

CARRIED

10.2

Disposition of Municipal Land – Senior Housing Project

The following staff members were present: F. Anwar CAO, G. Lecuyer, Clerk, D. Galusha, Treasurer, T. Rob, Manager of Operations & Facilities and C. Vangel, Transportation Superintendent, CBO/PlannerThe CAO provided Council a confidential relating to a Senior Housing Project.  A proposed motion will follow in open session.

10.3

Review Closed Meeting Minutes of April 25, 2022

Council received the draft minutes without comment to be approved in open session.

11.

Public Session Resumes at 7:13 p.m.

12.

Resolutions Required as a result of In-Camera discussions:

12.1

Disposition of Municipal Land – Senior Housing Project

975

WHEREAS the Council for the Town of Fort Frances (the “Town”) recognizes the need to support the

non-profit organization with the senior living facility project in Fort Frances; and

WHEREAS the Columbus Place for Seniors (“Columbus”) a local not-for-profit seniors housing provider

intends to develop and operate a new senior living facility in Fort Frances (the “Project”)

WHEREAS the Council for the Town agrees to provide the following support and investment of in-kind

contributions towards the Project:

1. The donation of up to 3.5-acre lot from Town’s surplus land inventory; and

2. The waiving of any development costs associated to building permit fees, water and sewer connections, and development & planning fees as outlined in the CGV Group of Cochrane’s report presented to Council. 

WHEREAS the Council for the Town of Fort Frances recognizes in principle that there is a further need to support a tax break to the non-profit organization once the development is final. At this time, the Council is exploring funding models to support this need as proposed in the information provided to Council; and

NOW THEREFORE BE IT RESOLVED THAT the Council for the Town of Fort Frances supports the

application to the CMHC and will support the efforts of Columbus as stated in this resolution.

CARRIED

12.2

Approval of Closed Meeting Minutes of April 25, 2022

976

THAT the Closed Meeting Minutes of Session 091 dated April 25, 2022 having been typed and distributed be approved

CARRIED

13.

ADJOURNMENT

13.1

The meeting adjourned at 7:15 p.m.

987

THAT this meeting of the Council of the Town of Fort Frances be now closed.

CARRIED

14.

* Previously distributed to Council

15.

** Items can be viewed by contacting the Clerk