REGULAR MEETING OF COMMITTEE OF THE WHOLE AGENDA

June 27, 2022 5:30 PM

MEETING - Committee Room and Council Chambers, Civic Centre

Session # 102

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+1 807-701-5975,,732541314#  Canada, Thunder Bay

Phone Conference ID: 732 541 314#

1. Call to order / Roll Call

2. Disclosure of pecuniary interest and the general nature thereof.

3. Delegations/Deputations:

3.1

Tom Janzen and Wes Paetkau, BMI Group / Ziibi Investments / Aazhogan Renewal re:  Conceptual Land Use Plan for the Redevelopment of the Former Fort Frances Mill Properties

Recommendation:  THAT the deputation from Tom Janzen and Wes Paetkau, BMI Group / Ziibi Investments / Aazhogan Renewal re:  Conceptual Land Use Plan for the Redevelopment of the Former Fort Frances Mill Properties be received with appreciation

4. Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor Behan - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Hallikas - Verbal Update

5. Consent Agenda:

5.1

Approval of Consent Agenda

Recommendation:  THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4 and 5.5

5.2

Municipal Disaster Recovery Assistance Program

Recommendation:  THAT the Administration and Finance Executive Committee support the following resolution:

WHEREAS, the Municipality of the Corporation of the Town of Fort Frances, recently experienced a flood event, natural disaster, starting on April 22, 2022 and has experienced incremental operating and capital costs;

THEREFORE BE IT RESOLVED, Council of the Corporation of the Town of Fort Frances hereby request the Minister of Municipal Affairs and Housing to activate the Municipal Disaster Recovery Assistance program;

FURTHER THAT, the Treasurer is given delegated authority to verify and attest to the accuracy of the attached claim.

5.3

Resident 916 Armit Avenue Request re: Fence Height

Recommendation:  THAT Council of the Town of Fort Frances approve the over height fence request of eight (8) feet for 916 Armit Avenue.

5.4

Fort Frances Canadian Bass Championship Request

Recommendation:  THAT the Committee of the Whole of Council support the request as follows:

Item 1) Designate the Fort Frances Canadian Bass Championship (FFCBC) Live Release Tournament as a significant Community Festival & Event; Co-ordinate through G. Lecuyer, Clerk,

Item 2) Authorize use of the Memorial Sports Centre Stage, Tables, Chairs & Town picnic tables. The Town will provide picnic tables where the FFCBC tournament volunteers will be responsible to have the picnic tables delivered to the event site, properly located within the site and returned after the event, in a clean manner. Co-ordinate through Travis Rob, Operations & Facilities Manager at 274-9893 or Trevor McKinnon, Parks Working Foreman at 276-5761.

Item 3) Supply the necessary documents to facilitate closing the affected road to accommodate the tent for the event; Co-ordinate through G. Lecuyer, Clerk,

Item 4) Use of Four Barricades – the Town will deliver 4 barricades to the Sorting Gap Parking lot prior to the event and will pick them up after the event. Co-ordinate through C. Vangel 274-9893.

Item 5) Building Permit application (in-kind) for the erection of the tent; Co-ordinate through C. Vangel. Staff will ensure that standard practice is done relating to tent permits and inspections.

Item 6) At this time there are no boats at the docks due to high waters and refunds have been issued.

Item 7) Waive launch fees for tournament competitors and volunteers from July 21st to 23rd with the list of pertinent participants being provided to Memorial Sports Centre staff.

Item 8) Authorize the temporary installation of poles and flags on the concrete pylons and edges of the launch ramp, as in previous years.

Item 9) Allow the tournament to attach pennants, signs and banners to street light poles, fencing and other creative places with the assurance that no damage will be done to the infrastructure and the material will be promptly removed after the event. The installation of banners, signs & pennants should not create a safety hazard to pedestrians walking or riding bikes along the Waterfront walkways. Also motorists’ sight lines or vision should not be obstructed when driving along Front Street. Ensure that the same method of attaching the banners, signs & pennants to the streetlight poles as in 2019 is utilized in 2022.

Item 10) Provide the Director of Tournament Operations and the Director of Site & Facilities with a dock key; Co-ordinate through T. Young, Recreation and Culture Manager, and

Item 11) Requesting assistance from the Town of Fort Frances with the setting up of the tent on July 15th and taking down the tent on July 23rd. In past O&F Division Staff have assisted in the set up & take down of the Main Event Tent – 4 PW workers and 4 Parks workers provided assistance in installing/removing the perimeter support pegs and installing/removing the large main tent poles. Each worker puts in approximately 12 hours providing assistance with installing/removing the main event tent. Staff again will be allocated to assist in the setup and takedown of the tent in 2022, Co-ordinate through C. Vangel.

Further, that the responsible entity for the Fort Frances Canadian Bass Championship Live Release Tournament ensure a minimum of $5,000,000 commercial general liability insurance, name the Town of Fort Frances as an additional insured, and have Host Liquor Liability coverage if their event sells liquor & that certified Smart Serve bartenders are used for any liquor sales for their event planned to start on July 20th, 2022 through to the date the tent is taken down.

5.5

Award of Tender 2022-OF-11

Recommendation:  THAT Council of the Town of Fort Frances award tender 2022-OF-11 to Positano Paving; and

FURTHER THAT a by-law be prepared to authorize Mayor and Clerk to execute the agreement on behalf of the corporation.

6. Operations and Facilities Division:

6.1

Verbal Update on Capital Projects

7. General:  None

8. Information:

8.1

Town of Fort Frances Financial Statements as of May 31, 2022 

8.2

PDEC May Report

8.3

April 2022 Complaint Register

9. ADJOURNMENT

9.1

The meeting adjourned at ______ p.m.

Recommendation:  THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed