REGULAR MEETING OF COMMITTEE OF THE WHOLE AGENDA

July 11, 2022 5:30 PM

MEETING - Committee Room and Council Chambers, Civic Centre

Session # 103

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1. Call to Order/Roll Call

2. Disclosure of pecuniary interest and the general nature thereof.

3. Delegations/Deputations:

3.1

2022 Moffat Family Fund Grant Recipients announced by Mayor June Caul

4. Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor McTaggart - Verbal Update

Councillor Judson - Verbal Update

Councillor Wiedenhoeft - Verbal Update

5. Consent Agenda:

5.1

Approval of Consent Agenda

Recommendation:  THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9, 5.10, 5.11, 5.12, 5.13, 5.14, 5.15, 5.16, 5.17, 5.18 and 5.19

5.2

Terms of Reference (Museum Advisory Committee)

THAT Council of the Town of Fort Frances, in accordance with Section 6 of the Town of Fort Frances by-law 53/16, approve the Museum and Cultural Centre Advisory Committee Terms of Reference, as presented.

5.3

Safe Communities Rainy River District Support Request

Recommendation:  THAT on the recommendation of the Administration & Finance Executive Committee:

THAT the Committee of the Whole of Council grant the Safe Communities Rainy River District a $0.25 per capita levy for a total grant of $1,866.50 with the expense taken from the Council Public Relations budget line,

AND  FURTHER that the Safe Communities Rainy River District provide Council an update later in the year with the details of the use of the funds.

5.4

Request for Reconsideration Minutes of Settlement for 804 Scott St for 2022 Roll #5912-030-002-02500-0000

Recommendation: THAT on the recommendation of the Administration and Finance Executive Committee

 THAT the Committee of the Whole of Council recommend processing the request for reconsideration minutes of settlement for the property located at 804 Scott Street for 2022 as received.

5.5

Request for Reconsideration Minutes of Settlement for 1107 Kings Highway for 2022 Roll #5912-010-006-05600-0000

Recommendation:  THAT on the recommendation of the Administration and Finance Executive Committee

THAT the Committee of the Whole of Council recommend processing the request for reconsideration minutes of settlement for the property located at 1107 Kings Highway for 2022 as received.

5.6

2233 - MOS McIrvine Road N

Recommendation:  THAT on the recommendation of the Administration and Finance Executive Committee

THAT the Committee of the Whole of Council recommend processing the request for reconsideration minutes of settlement for the property located at McIrvine Road North for 2022 as received.

5.7

2234- PRAN 838 Huffman Court 2022

Recommendation:  THAT on the recommendation of the Administration and Finance Executive Committee

THAT the Committee of the Whole of Council recommend that Council approve the adjustment of 2022 taxes from the Amended Property Notice for property located at 838 Huffman Court as received.

5.8

2235- PRAN Union Gas Distribution Lines

Recommendation:  THAT on the recommendation of the Administration and Finance Executive Committee

THAT the Committee of the Whole of Council recommend that Council approve the adjustment of 2022 taxes from the Amended Property Notice for property known as Union Gas Distribution Lines as received.

5.9

2236- PRAN 427 Mowat Ave

Recommendation:  THAT on the recommendation of the Administration and Finance Executive Committee

THAT the Committee of the Whole of Council recommend that Council approve the adjustment of 2022 taxes from the Amended Property Notice for property located at 427 Mowat Avenue as received.

5.10

Investing in Canada Infrastructure Program (ICIP) Green Stream - Transfer Payment Agreement

Recommendation:  THAT on the recommendation of Administration

THAT the Town of Fort Frances enter into a Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Infrastructure under the Investing in

Canada Infrastructure Program Green Stream II,

AND FURTHER THAT an authorizing by‐law be prepared to allow the Mayor and Clerk to execute the agreement on behalf of the Corporation.

5.11

Transitioning of Blue Box Operations to Circular Materials Ontario

Recommendation: THAT on the recommendation of Administration

THAT Council of the Town of Fort Frances delegate the authority to commit the town to either maintaining its role as service provider for Blue Box operations or opt out through the transition period of 2023 to 2025 to the Manager of Operations and Facilities based on the most financially beneficial solution and the one that secures the future of depot operations.

5.12

Award of RFP 2022-OF-12 - 52 Canadians Electrical

Recommendation:  THAT on the recommendation of Administration:

THAT Council of the Town of Fort Frances award RFP 2022-OF-12 to TBT Engineering;

AND FURTHER THAT a by-law be prepared to authorize Mayor and Clerk to execute the agreement on behalf of the corporation.

5.13

Purchase of Mobile Generator

Recommendation:  THAT on the recommendation of Administration

THAT Council of the Town of Fort Frances approves the purchase of a Generac portable generator per the received quotations

5.14

NOHFC Change Request

Recommendation: THAT on the recommendation of Administration

THAT Council of the Town of Fort Frances authorize the change request form attached to reflect the change in funding model as well as reflect the change in the overall project schedule

AND FURTHER THAT the Mayor and Clerk be authorized to sign the Change Request Form on behalf of the corporation.

5.15

January 2022 Drinking Water Systems Monthly Summary Report

Recommendation:  Council approval of this report will accept the January 2022 report prior to it being made available to the general public.

5.16

February 2022 Drinking Water Systems Monthly Summary Report

Recommendation:  Council approval of this report will accept the February 2022 report prior to it being made available to the general public.

5.17

March 2022 Drinking Water Systems Monthly Summary Report

Recommendation:  Council approval of this report will accept the March 2022 report prior to it being made available to the general public.

5.18

April 2022 Drinking Water Systems Monthly Summary Report

Recommendation:  Council approval of this report will accept the April 2022 report prior to it being made available to the general public.

5.19

May 2022 Drinking Water Systems Monthly Summary Report

Recommendation:  Council approval of this report will accept the May 2022 report prior to it being made available to the general public.

6. Planning and Development Division:

6.1

SPC01-2022: Site Plan Control Agreement Amendment - NWCDSB

Recommendation:  THAT the application for site plan control amendment and the associated documents be approved;

AND THAT the authorizing by-law come forward at a future meeting of Council;

AND FURTHER THAT the Mayor and Clerk be authorized to execute the site plan control agreement amendment documents on behalf of the corporation.

7. Operations and Facilities Division:

7.1

Verbal Update on Capital Projects

8. General: NONE

9. Information:

9.1

Fort Frances Wastewater Treatment Facility April 2022 Monthly Report

9.2

Fort Frances Wastewater Treatment Facility May 202 Monthly Report

9.3

Airport Statistics 2022

9.4

Sewer and Water Data for 2022

9.5

Tonnage at Landfill Site 2022

10. ADJOURNMENT

10.1

The meeting adjourned at _______.

Recommendation:  THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed