| SESSION NO. #100 |
REPORT | TOWN OF FORT FRANCES COMMITTEE OF THE WHOLE | May 24, 2022 |
A meeting of the Committee of the Whole of Council was held virtually and in the Council Chambers. |
PRESENT:
REGRETS: | In Chambers: Councillor M. Behan, Chairperson; Mayor J. Caul; Councillors A. Hallikas, W. Brunetta, J. McTaggart and R. Wiedenhoeft.
Councillor D. Judson |
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ALSO PRESENT: | CAO, F, Anwar, Municipal Clerk, G. Lecuyer, IT Manager, J. Hughes, Treasurer, D. Galusha, Manager of Operations & Facilities, T. Rob, HR Manager, A. Hansma, T. Young Recreations & Culture Manager and CBO/Municipal Planner, C Vangel |
Call to Order |
Chair Behan called the meeting to order at 5:30 p.m.
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Disclosure of pecuniary interest and the general nature thereof. |
Councillor Brunetta declares an interest on agenda item 6.2. The general nature this is her pier diem. Councillor McTaggart declares an interest on agenda item 6.3. The general nature this is his pier diem. Councillor Wiedenhoeft declares an interest on agenda 6.1. The general nature this is his pier diem. Councillor Behan declares an interest on agenda item 6.4. The general nature this is his pier diem. Chair Behan noted that he will vacate the chair for Councillor Brunetta to Chair during this agenda item.
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Delegations/Deputations: |
BDO Canada LLP, Town of Fort Frances 2021 Audited Financial Statements Council John Evans and Rebecca Gustafson presented Council with the draft 2021 Audited Financial Statements. Council was provided an opportunity to ask questions and request clarification. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT the presentation of the Draft 2021 Audited Financial Statements from BDO Canada LLP be received AND THAT the Corporation of the Town of Fort Frances Draft consolidated Financial Statement for the year ending December 31, 2021 as prepared by BDO Canada LLP be hereby approved as attached hereto and forming part of this resolution.
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Council Reports on Board & Committee Activity: |
Mayor Caul - Verbal Update Mayor Caul welcomes Tyler Young new Manager of Recreation and Culture for the Town of Fort Frances. Participated in a ribbon cutting ceremony for the new owners of the bridge, provided an update relating to the flooding situation in the Town of Fort Frances.
Councillor Behan - Verbal Update relating to the RRDMA meeting attended.
Councillor Brunetta - Verbal Update relating to the Fort Frances Community Clinic Meetings attended the, Board of Health meeting and Doctor Recruitment and Retention and the Fort Frances non profit housing Board.
Councillor Hallikas - Verbal Update None
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Consent Agenda: |
Approval of Consent Agenda
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Recommendation: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 5.2, 5.3, 5.4 and 5.5 CARRIED
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B2-2022 Planning Report - PDEC - May 16, 2022 Award Recommendation for RFP 22-PD-07 – New Official Plan and Comprehensive This item was pulled from the consent agenda. The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation of the Planning and Development Executive Committee that Council award RFP 22-PD-07 for the development of a new Official Plan and Comprehensive Zoning By-law for the Town of Fort Frances to WSP Canada Inc. for the cost of $136,435.00 plus the municipal portion of HST; AND THAT the Mayor and Clerk be authorized to execute the agreement on behalf of the corporation; AND THAT an additional $5,000 be carried for public engagement internal expenses; AND FURTHER THAT the budget shortfall be captured in the 2022 capital budget and covered through the Corporate Projects Reserve Funds.
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CORR: Northwestern Ontario Sports Hall of Fame Annual Membership and Fundraising Campaign
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Recommendation: approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances approve the Business/Organization Membership Fee in the amount of $60.00 for the Northwestern Ontario Sports Hall of Fame.
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Award of Tender 2022-OF-08
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Recommendation: approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee relating to Tender 2022-OF-08 Airport Gate due to the substantial cost exceedance compared to budget.
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5th Street Lift Station PLC Upgrade
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Recommendation: approval of this report will agree with the recommendation from the Operations and Facilities Executive Committee that Council approve the process control system in the 5th Street Lift Station to be upgraded to Delta – V by Lakeside Process Controls FURTHER THAT the funding shortfall be funded by the Wastewater Treatment Plant Miscellaneous Capital Upgrades Budget
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Administration and Finance Division: |
Councillor R. Wiedenhoeft NOMA Honorarium Councillor Wiedenhoeft declares an interest on agenda 6.1. The general nature this is his pier diem.
The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation from the Administrative and Finance Executive Committee that Council of the Town of Fort Frances approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor Rick Wiedenhoeft for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.
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Councillor W. Brunetta NOMA Honorarium Councillor Brunetta declares an interest on agenda item 6.2. The general nature this is her pier diem.
The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement‐ Mayor/Council Honorarium per diem claim in the amount of $400.00 as submitted by Councillor Wendy Brunetta for attendance at the NOMA Board Meeting, Annual Meeting and Conference held April 27‐29, 2022.
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Councillor J McTaggart NOMA Honorarium Councillor McTaggart declares an interest on agenda item 6.3. The general nature this is his pier diem.
The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor John McTaggart for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.
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Councillor M Behan NOMA Honorarium Councillor Behan declares an interest on agenda item 6.4. The general nature this is his pier diem. Chair Behan stepped down as the chair and Councillor Brunetta assumed the duties of the Chair during this agenda item.
The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: approval of this report will agree with the recommendation from the Administration and Finance Executive Committee that Council approve Schedule “F” Travel Statement- Mayor/Council Honorarium per diem claim in the amount of $320.00 as submitted by Councillor Michael Behan for attendance at the NOMA Annual Meeting and Conference held April 27-29, 2022.
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Indemnification By-Law The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT Council receive the draft Indemnification By-Law AND THAT Council directs Administration to bring forward the Indemnification By-Law for passage and enactment
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Planning and Development Division: |
B2-2022: Zoning By-law Amendment – 1229 Cornwall Avenue (Lagoon Property) The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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Recommendation: THAT Council agree with the recommendation of the Committee of Adjustment and the Planning and Development Executive Committee: THAT the 150MW Solar Farm including the transmission of electricity, electric substation, and battery energy storage system site-specific uses be approved; AND THAT the property be designated as a Site Plan Control Area which will require a site plan agreement prior to any further development taking place on the property; and AND THAT the following conditions and criteria be applied to the Industrial-Scale computing use and associated components: THAT a noise mitigation study and noise mitigation plan among other potential studies for the development be required as part of the site plan control agreement; and THAT the sea-cans, if approved, not be allowed to stack on top each other; and THAT the structures, associated components and operations associated with the industrial-scale computing be located not closer than 300m to any surrounding residential use or residential zoned properties, and further that these be located not closer than 850m to McIrvine Road and Eighth Street West; and THAT the proponent provide documentation from the MOECP stating whether an Environmental Compliance Approval will be necessary for this project aspect as a requirement of the site plan control agreement; and THAT the site plan control agreement outline requirements for compliance with all regulatory body guidelines, statutes and regulations including but not limited to those specifying recommended noise mitigation levels as indicated within this report; and THAT the site plan control agreement contain verbiage and requirements for ongoing noise monitoring as well as enforcement provisions to ensure compliance with regulatory requirements; and THAT the noise mitigation consultant hired by the applicant consult with the Town of Fort Frances; and THAT all costs associated with the site plan control agreement, development, studies and other be at the cost of the applicant
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Operations and Facilities Division: |
Award of the tender for the 2022 Capital Budgeted Road works The motion will be presented for Council's consideration at the Regular Council Meeting following this session.
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THAT Council of the Town of Fort Frances award tender 2022-OF-09 to George Armstrong Company for a total tender price of $2,846,962 including a $150,000 contingency allowance, plus applicable taxes and; FURTHER THAT Prior to construction start an open house public meeting is scheduled to ensure all property owners abutting the construction projects obtain firsthand knowledge of these projects and have the opportunity to ask questions. The exact date of the meeting is unknown at the time of writing this report, and; FURTHER THAT the Mayor and Clerk be authorized to execute the contracts on behalf of the Corporation of the Town of Fort Frances
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Verbal Update on Capital Projects The Manager of Operations and Facilities provided the first verbal annual capital project update: Pre construction road work meetings scheduled and update relating to the Memorial Sports Centre roofing, squash room 52 Canadian roof and flooring, HVAC and sprinkler system.
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General: None |
Information: The following items were received. Council was provided an opportunity for clarification and questions relating to all information items. |
PDEC April report (Addenda)
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2022 Q1 to Council - reserve funds.
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Fire Rescue Service April 2022 Report
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ADJOURNMENT |
The meeting adjourned at 7:14 p.m.
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THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed. CARRIED
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