REGULAR MEETING OF COMMITTEE OF THE WHOLE AGENDA

September 12, 2022 5:30 PM

MEETING - Committee Room and Council Chambers, Civic Centre

Session # 105

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1. Call to Order

2. Disclosure of pecuniary interest and the general nature thereof.

3. Delegations/Deputations:

3.1

Section 357/358 Application for 842 Second Street East

Recommendation: THAT Council approve Report # AR-22-0031 for the adjustment of taxes for 2022 under Section 357/358 of the Municipal Act for property located at 842 Second Street East.

3.2

Justyna Garpos, Project Manager, WSP Canada Inc, - Town of Fort Frances New Official Plan and Comprehensive Zoning By-Law Review

Recommendation:  THAT the deputation from Justyna Garpos, Project Manager, WSP Canada Inc regarding the Town of Fort Frances New Official Plan and Comprehensive Zoning By-Law Review be received as information

3.3

Mitch Lepage, Rob Coulbeck, Alex Eidson, SB Energy US Holdings One, Bioveld Energy Ventures and Brothers Marketing Inc to request a resolution from town council supporting the development of a battery energy storage facility at the Lagoon property.

Recommendation:  THAT the deputation from Mitch Lepage, Rob Coulbeck, Alex Eidson, SB Energy US Holdings One, Bioveld Energy Ventures and Brothers Marketing Inc to request a resolution from town council supporting the development of an battery energy storage facility at the Lagoon property be received with appreciation

AND THAT the request be referred to the CBO\Planner for a recommendation

4. Council Reports on Board & Committee Activity:

4.1

Mayor Caul - Verbal Update

Councillor McTaggart - Verbal Update

Councillor Judson - Verbal Update

Councillor Wiedenhoeft - Verbal Update

5. Consent Agenda:

5.1

Lame Duck Council

Recommendation:  THAT Council receive the report number AR-22-0026 from the Municipal Clerk / Returning Officer advising that the Council of the Town of Fort Frances effective August 19 to November 14 2022 is now deemed Lame Duck as defined in the Municipal Elections Act

5.2

Letter from La Verendrye General Hospital Auxiliary re: Request to waive calendar parking Nelson Street

THAT Council approval of this report AR-22-0043 will authorize Calendar Parking be waived in the 400 & 500 Blocks of Nelson Street during the La Verendrye General Hospital Auxiliary event. being held October 16th, 2022, from 2:00pm to 4:00pm.

5.3

Letter from Fort Frances Senior’s Centre re: Request to waive calendar parking in the 400 & 500 blocks of Nelson Street

THAT Council approval of this report AR-22-0044 will: authorize Calendar Parking be waived in the 400 & 500 Blocks of Nelson Street during the Seniors’ Fair being held October 26th, 2022 from 9:00am to 4:00pm.

6. Administration and Finance Division:

6.1

Minutes of Settlement for 838 Huffman Court (2020)

Recommendation:  THAT Council approve Report # AR-22-0033 thereby processing the request for reconsideration minutes of settlement for the property located at 838 Huffman Court for the period December 9, 2020 to December 31, 2020 with a total impact of $82.53.

6.2

Minutes of Settlement for 838 Huffman Court (2021)

Recommendation: THAT Council approve Report # AR-22-0035 thereby processing the request for reconsideration minutes of settlement for the property located at 838 Huffman Court for the period January 1, 2021 to December 31, 2021 with a total impact of $1,339.57.

6.3

Minutes of Settlement for 401-405 Scott Street (2022)

Recommendation:  THAT Council approve Report # AR-22-0036 thereby processing the request for reconsideration minutes of settlement for the property located at 401-405 Scott Street for the period January 1, 2022 to December 31, 2022 with a total impact of $1,387.44.

6.4

Office of the Clerk Status Update and Reconciliation Policy / Plan

Recommendation:  THAT Council receive report AR-22-0027 from the Municipal Clerk relating to the Office of the Clerk  Status Update and the Reconciliation Policy/Plan as information

AND THAT the reconciliation policy be postponed to be included in the new strategic plan with input and mandate for the First Nations Relations Advisory Committee

6.5

Establishment of the 2022 Municipal Election Compliance Audit Committee

Recommendation:  THAT Council approval of this report AR-22-0025 from the Municipal Clerk / Returning Officer will agree to proceed with the enactment of a By-Law to establish the legislated required Compliance Audit Committee for the 2022 Municipal Elections

7. Community Services Division:

7.1

Award of RFP-CSEC-01 - Provision of Canteen Services at the Memorial Sports Centre

Recommendation:  THAT the Council receive report AR-22-0039 and approves the award of RFP-CSEC-01 to Tess Coish, proprietor of Tess's Kitchen; and

FURTHER THAT a by-law be prepared to authorize Mayor and Clerk to execute the agreement on behalf of the Corporation.

8. Planning and Development Division:

8.1

Active Transportation Fund Grant Agreement

Recommendation:  THAT the Council of the Town of Fort Frances approve Report # AR-22-0029 and agree to enter into a funding agreement with her majesty the Queen in right of Canada for the acceptance of funding under the Permanent Public Transit Program – Active Transportation Fund Grant Agreement for the La Verendrye Parkway Expansion - Feasibility Study and Conceptual Design; and

FURTHER THAT the authorizing by-law be brought forward to a future meeting of Council where the Mayor and Clerk will be authorized to execute the agreement on behalf of the Corporation.

8.2

Former Mill Properties Conceptual Land Use Plan - Resolution of Support

Recommendation:  THAT Council of the Town of Fort Frances approve Report # AR -22-0030 and supports, in general, the Conceptual Land Use Plan for the Former Mill Properties as prepared by Scatliff + Miller + Murray May 2022.

9. Operations and Facilities Division:

9.1

GIS Datashare Agreement - Official Plan and Zoning By-Law Review Project

THAT Council approval of report AR-22-0028 will agree to entering into a geospatial data license agreement with WSP to obtain the Town's GIS data to assist in the completion of the Official Plan and Zoning By-Law review

THAT the associated fees relating to the data as outlines in the User Fee By-Law be waived

AND THAT the Mayor and Clerk be authorized to execute the agreement on behalf of the Corporation.

9.2

Verbal Update on Capital Projects

10. Information:

10.1

Financial Statements for the period ending August 31, 2022

10.2

CORR: May to July 2022 Complaints Register

10.3

Fire Rescue Services - July 2022 Report

11. ADJOURNMENT

11.1

THAT the meeting adjourned at: 

Recommendation:  THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed