REGULAR COUNCIL MEETING AGENDA

October 11, 2022 5:30 PM

MEETING - Council Chambers , Civic Centre

Session No. 103

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1. COUNCIL MEETING

To immediately follow the Committee of the Whole

1.1

Call to Order / Roll Call

1.2

Territorial Acknowledgement

1.3

Moment of Meditation

1.4

Disclosure of pecuniary interest and the general nature thereof.

2. Consent Agenda:

2.1

Items Referred  from Committee of the Whole

THAT the following Consent items be approved:

Committee of the Whole Item 5.2 Regular Council Item 2.2 and 2.3

2.2

CORR: Fort Frances Branch 29 Royal Canadian Legion Re: Request to Hang Banners on Scott Street

Recommendation:  THAT Council receive the correspondence from the Fort Frances Royal Canadian Legion Branch 29, requesting to Hang Banners on Scott Street be referred to the Manager of Operations and Facilities for review and recommendation.

2.3

CORR: Township of Chapple Re: Request for Contracted Services of By-Law Enforcement Officer

Recommendation:  THAT Council receive the correspondence from the Township of Chapple relating By-Law Enforcement Officer  Contracted Services  request

AND THAT the correspondence be referred to the Chief Administrative Officer for review and recommendation.

3. Approval of Council Minutes: *

3.1

Regular Council Meeting Minutes Session 102 of Sept 26, 2022

Recommendation: THAT the meeting minutes of Council Meeting Session No. 102 dated Sept 26, 2022 having been typed and distributed be approved.

4. Approval of Committee of the Whole Minutes: *

4.1

Committee of the Whole meeting minutes Session No. 106 dated Sept 26, 2022 having been typed and distributed be approved.

Recommendation: THAT the meeting minutes of Committee of the Whole being Session No. 105 dated Sept 12, 2022 having been typed and distributed be approved.

5. Resolutions from tonight's Committee of the Whole meeting

5.1

Annual Appreciation Banquet

Recommendation:  THAT Council authorizes Administration to invite all Town of Fort Frances employees irrespective of their years of service at the Annual Appreciation Banquet to recognize their services of making this town a better place to live, work, invest and play.

Further that Administration be authorized to review and make necessary revision in the Annual Appreciation Policy No. 3.23 for Council's approval.

5.2

SB Energy US Holdings One, Bioveld Energy Ventures and Brothers Marketing Inc request for resolution from town council supporting the development of a battery energy storage facility at the Lagoon property

Recommendation: 

THAT Council of the Town of Fort Frances approve Report # AR-22-0058 and pass the following resolution of support related to the proposed Battery Energy Storage System project at the locally known Lagoon Property:

AND THAT The Proponent is proposing to construct and operate a Long-Term Reliability Project, with the characteristics outlined in the table below, under the E-LT1 RFP.

2. Pursuant to the E-LT1 RFP, Proposals that receive the formal support of the local jurisdictional authorities of all the project communities in which the Long-Term Reliability Project is located in the form of a support resolution will be awarded Rated Criteria points for the purpose of ranking the Proposal in relation to other Proposals for a contract under the E-LT1 RFP;
3. Pursuant to the E-LT1 RFP, Proposals that did not receive the formal support of the local jurisdictional authorities of all the project communities in which the Long-Term Reliability Project is located in the form of a support resolution may be required under the E-LT1 Contract to be awarded pursuant to the E-LT1 RFP to submit such support resolution for compliance with its obligations; and
4. AND THAT The council of  the Town of Fort Frances supports the development, construction and operation of the Long-Term Reliability Project on the Municipal Lands.
5. This resolution's sole purpose is to enable the Proponent to receive Rated Criteria points under E-LT1 RFP or to satisfy its obligations under any awarded E-LT1 Contract and may not be used for the purpose of any other form of approval in relation to the Proposal or Long-Term Reliability Project or for any other purpose. Rated Criteria points will be used to rank the Proponent’s Proposal in relation to other Proposals received by the IESO under the E-LT1 RFP.
6. Though this resolution may impact the rank of the Proponent’s Proposal in relation to other Proposals received by the IESO, it does not guarantee a contract will be offered to the Proponent under the E-LT1 RFP.

5.3

New Official Plan and Zoning By-law - Technical Advisory Committee - Terms of Reference

Recommendation:  THAT Council approves Report # AR-22-0068 to approve the Terms of Reference for the New Official Plan and Zoning By-law - Technical Advisory Committee

5.4

2023/2024 Connecting Links Program Application - Scott Street

Recommendation:  THAT a separate resolution be passed by Council supporting the application to the Ministry of Transportation 2023/2024 Connecting Links Program for the reconstruction of Scott Street from Reid Avenue to Armit Avenue.

5.5

2023/2024 Connecting Links Program Application - Third Street West

Recommendation:  THAT a separate resolution be passed by Council supporting the application to the Ministry of Transportation 2023/2024 Connecting Links Program for the design works related to the future reconstruction of Third Street West from Central Avenue to York Avenue.

5.6

Northern Ontario Heritage Fund - Community Enhancement Program Application - Legion Park Rehabilitation

 Recommendation:  THAT a separate resolution be passed by Council supporting the application to the Northern Ontario Heritage Fund Rural Enhancement Fund for the Legion Park Rehabilitation.

FURTHER THAT The Council of the Town of Fort Frances Commits to funding the Lillie Avenue roadway reconstruction to support the park rehabilitation including the addition of traffic signals at the intersection of Lillie Avenue and Kings Highway.

AND FURTHER THAT the Council of the Town of Fort Frances agrees to cover any cost overages related to the project.

6. By-Laws:

6.1

By-Laws to be enacted:

THAT the following by-laws be introduced and read, and finally passed, signed by the Mayor and the Clerk, sealed with the Corporate Seal and become law forthwith:

         By-Law 56-22 to approve and authorize the execution of an Agreement between the Corporation of the Town of Fort Frances and Her Majesty the Queen in Right of Canada for funding under Connecting Links Programs. - Kings Highway Reconstruction

         By-Law 57-22 to approve and authorize the execution of an Agreement between the Corporation of the Town of Fort Frances and Her Majesty the Queen in Right of Canada for funding under Connecting Links Programs.) – Scott Street Design

         By-Law 58-22 to approve a Conditional Contribution Agreement with Northern Ontario Heritage Fund Corporation (NOHFC) Number: 7520012 – Construct and Expansion to the Memorial Sports Centre

         By-law 59-22 of the Town of Fort Frances to adopt a Information Technology Resources Policy

6.2

By-Law 56-22 Transfer Payment Agreement for the Connecting Links Program - Kings Highway Reconstruction

THAT By-Law 56-22, being a By-Law to approve and authorize the execution of an Agreement between the Corporation of the Town of Fort Frances and Her Majesty the Queen in Right of Canada for funding under Connecting Links Programs. - Kings Highway Reconstruction be introduced, read and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith

6.3

By-Law 57-22 Transfer Payment Agreement for the Connecting Links Program - Scott Street Design

THAT By-Law 57-22, being a By-Law to approve and authorize the execution of an Agreement between the Corporation of the Town of Fort Frances and Her Majesty the Queen in Right of Canada for funding under Connecting Links Programs.) – Scott Street Design  be introduced, read and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith

6.4

By-Law 58-22 Contribution agreement with NOHFC - Construct an Expansion to the Memorial Sports Centre

THAT By-Law 58-22, being a by law to approve a Conditional Contribution Agreement with Northern Ontario Heritage Fund Corporation (NOHFC) Number: 7520012 – Construct and Expansion to the Memorial Sports Centre be introduced, read and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith

6.5

By-Law 59-22 Information Technology Resources Policy

THAT By-Law 59-22, being a By-law of the Town of Fort Frances to adopt a Information Technology Resources Policy be introduced, read and finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith

7. Information Correspondence:

7.1

CORR: OPP Municipal Policing 2023 Annual Billing Statement Package

8. Minutes of Local Boards / Committees: NONE

9. In-Camera:

9.1

Council proceeds in-Camera at ________ p.m.

 Recommendation:  THAT Council now meet in-camera in order to address a matter pertaining to:

         RTR and Point Park Litigation

(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

10. Public Session Resumes:

11. Resolutions Required as a result of In-Camera discussions:

11.1

Adoption of Closed Meeting Minutes for September 12, 2022

Recommendation:  THAT the closed meeting minutes of the Council dated September 12, 2022 having been typed and distributed be approved

12. ADJOURNMENT

12.1

The Council Meeting adjourned at ______ p.m.

THAT this meeting of the Council of the Town of Fort Frances be now closed.