1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Identifiable Individuals:  Physician Recruitment Update

4.2

Identifiable Individuals:  Municipal License Application

4.3

Client/Solicitor Priviledge:  Insurance Claims Update

4.4

Client/Solicitor Priviledge:  Legal Opinion on Matter

4.5

Identifiable Individuals:  Boards & Committees Appointments

5.

Public Session Resumes in Council Chambers:

6.

Consent Agenda:

6.1

J. Kabel, Manager of Community Services - Report on Gas Tax Program Funding

- council approval will authorize town signatories to sign all required copies of Letter of Agreement with MTO and endorse a supporting by-law.

6.2

J. Kabel, Manager of Community Services - Museum Advisory Cmte Recommendation

- council approval  will 1) endorse the appointment of a Council member to the Museum Advisory Committee; 2) authorize the Museum Curator, Sherry George to investigate options for additional staffing support through available federal & provincial grants, volunteer assistance, and high school co-op opportunities.

6.3

T. Rob, Chief Building Official - Report on Tender for Janitorial Services

- council approval of this report will 1) approve the bid submissions from S&A Cleaners for the Library, Marianne Hellesoe for Public Works, Nicolson Janitorial for the Museum and Civic Centre and Tom Piotrowski for the Children's Complex; 2) authorize the agreements to be signed and associated by-law prepared.

6.4

D. Brown, Manager of Operations & Facilities - Awarding Engineering Design & Project Management Services to Change Out Dewatering Equipment at the Sewage Treatment Plant (STP)

- council approval will ensure the following:

1) that the engineering design & project management services for the change out of the dewatering equipment at the STP be awarded to Associated Engineering at an estimated cost of $139,809.00 (HST extra) in accordance with their attached proposal dated November 28, 2014.

2) that the replacement of the dewatering equipment at the STP be included in the 2015 Capital Budget with an estimated amount of $800,000.00.  The exact amount will be refined once additional information comes available i.e. section of new dewatering equipment to be installed.

3) that the Mayor & Clerk be authorized to execute the contract document on behalf of the Corporation of the Town of Fort Frances.

6.5

D. Brown, Manager of Operations & Facilities - Execution of Environmental Systems Research Institute (ESRI) Small Government Enterprise Agreement for GIS Software

- council approval will ensure a 3 year Small Local Government Enterprise Licence agreement with ESRI is executed by the Mayor & Clerk on behalf of the Corporation.

6.6

D. Brown, Manager of Operations & Facilities - Report on Tender 14-OF-12 for Curbside Garbage & Recycling Material Collection Services

- council approval will ensure the following:

1) Award Part 1 - Tender 14-OF-12, five day cycle of curbside collection of residential waste to Asselin Transportation at a total cost without taxes of $708,198.80 where the 100% performance bond at a cost is not required.

2) Award Part 2 - Tender 14-OF-12, bi-weekly (every second week) curbside collection of co-mingled recycling material to Asselin Transportation at a total cost without taxes of $369,944.80.

3) Award Part 3 - Tender 14-OF-12, bi-weekly (every second week) supply and emptying of dumpsters at Town facilities in accordance with set schedule to Asselin Transportation at a total cost without taxes of $48,950.00.

6.7

D. Brown, Manager of Operations & Facilities - Letter from Mike & Sandra Krikke 911 Smith Avenue (water issue)

- council approval will ensure the following:

1) that the request to waive the water and sanitary sewer billing from September 24, 2011 to October 28, 2014 as outlined in the letter dated November 17, 2014 from Mike & Sandra Krikke be denied.

2) that a longer payment plan will be considered where the term and conditions will be agreeable to both parties.

3) that the interest charges during the payment plan period will be waived.

4) that the 'Turn On' fee in the amount of $42.50 will be waived.

6.8

D. Galusha, Deputy Treasurer:  Waive Property Tax Late Fees Request

- council approval will agree to the recommendation of the Administration & Finance Executive Committee and the property tax late fees will continue to be payable by Jackie Lampi-Hughes.

6.9

D. Galusha, Deputy Treasurer:  Appointment of Auditors

- council approval will agree to the recommendation of the Administration & Finance Executive Committee that BDO Canada LLP be appointed as auditors for the Town of Fort Frances.  Further, Administration recommends that BDO Canada LLP be appointed as auditors for a five year term ending December 31, 2017.

6.10

D. Galusha, Deputy Treasurer:  Request for Reconsideration MOS (540 Kings Hwy)

- council approval will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for property located at 540 King's Highway in Fort Frances for the 2014 Taxation Year.

6.11

D. Galusha, Deputy Treasurer:  Request from Police Services Board (Inclusion of Board Members in the Town's Insurance Policy)

7.

Administration and Finance Division:

7.1

D. Galusha, Deputy Treasurer:  Hallikas - Rainy River District Queen's Park Delegation Travel Claim

7.2

D. Galusha, Deputy Treasurer:  Hallikas - NOMA Board Meeting Per Diem Claim

7.3

D. Galusha, Deputy Treasurer:  Perry - Ontario's Boreal Forest Forum Travel & Per Diem Claim

7.4

D. Galusha, Deputy Treasurer:  Albanese - Ontario's Boreal Forest Forum Per Diem Claim

8.

Community Services Division:

8.1

J. Kabel, Manager of Community Services:  User Fees at Memorial Sports Centre

9.

General:

10.

Information:

10.1

Fort Frances Wastewater Treatment Facility - October 2014 Monthly Report

10.2

Operations & Facilities Division - Environmental Area Operations Statistics (October 2014)

10.3

Operations & Facilities Division - Public Works Operations Statistics (September 2014)

10.4

Operations & Facilities Division - Public Works Operations Statistics (October 2014)

10.5

Operations & Facilities Division - Capital Budget Actuals to October 31, 2014

10.6

Fort Frances Airport - Landings & Fuel Sales Statistics (as of November 30, 2014)

10.7

Fort Frances Museum & Cultural Centre Newsletter - Winter 2014

10.8

T. Rob, Chief Building Official - Statistics Canada Report November 2014

11.

Non-agenda items:

12.

Adjournment