| TOWN OF FORT FRANCES | SESSION NO. #017 |
REPORT | COMMITTEE OF THE WHOLE | April 27, 2015 |
A meeting of the Committee of the Whole of Council was held in the Committee Room and Council Chambers, Civic Centre on April 27, 2015 from 5:30 p.m. to 6:39 p.m. |
PRESENT: | Councillor J. Albanese, Chairperson; Mayor R.Avis; Councillors K. Perry, P. Ryan, W. Brunetta and D. Kitowski. |
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ALSO PRESENT: | M. McCaig, Administrator, E.Slomke, Clerk, L. Witherspoon, Treasurer (5:30pm to 5:31pm and 6:20pm to 6:39pm), D. Brown, Manager of Operations & Facilities (5:30pm to 5:31pm and 6:20pm to 6:39pm), J. Kabel, Manager of Community Services (5:30pm to 5:31pm and 6:20pm to 6:39pm), D. Galusha, Deputy-Treasurer (5:30pm to 5:31pm and 6:20pm to 6:39pm). |
1. | Call to Order at 5:30 p.m. |
2. | Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting. |
2.1 | The following items will be added to the Committee of the Whole agenda as items 10.1 and 10.2 respectively: - D. Brown, Manager of Operations & Facilities - Bleeding of Water Lines - Mayor Avis - NOMA request support to oppose sale of Hydro One |
3. | Disclosure of pecuniary interest and the general nature thereof. |
3.1 | Mayor Avis disclosed an interest in item 7.1 from the April 13, 2015 Committee of the Whole agenda. Mayor Avis was absent for the meeting, did not speak to the item and did not vote on the item. |
4. | In-Camera: |
4.1 | Identifiable Individual - Appointment to Boards & Committees Council agreed with the recommendation and will consider a resolution during tonight's Council meeting. |
4.2 | Acquisition / Disposition of Land A brief discussion took place regarding a potential sale of land. Council gave direction to the CAO. |
4.3 | Pending Litigation - Agency One Matters (M. McCaig, CAO) A verbal update was provided by the CAO and Mayor Avis. |
035 | Kitowski - Ryan: THAT Committee of the Whole of Council now meet in-camera in order to address a matter pertaining to: - personal matters about an identifiable individual, including municipal or local board employees, more specifically Item 4.1 Appointment to Boards & Committees, - a proposed or pending acquisition of land for municipal or local board purpose or disposal of land no longer needed for municipal purposes, more specifically Item 4.2, - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, more specifically Item 4.3 Agency One Matters. CARRIED |
5. | Public Session Resumes in Council Chambers at 6:20 p.m. |
6. | Consent Agenda: |
6.1 | Doug Brown, Operations and Facilities Division: 5 Year - Airport Facility Private Hangar Lot Lease Renewal Agreement with E. Tetu. - Council approval of this report authorize the execution of Lot Lease Renewal Agreement with E. Tetu. |
036 | Kitowski - Ryan: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, 6.10 and 6.11. CARRIED |
6.2 | Doug Brown, Operations and Facilities Division: March 2015 Drinking Water Systems Monthly Summary Report. - Council approval of this report will approve the March 2015 DWS monthly summary report as presented. |
6.3 | Doug Brown, Operations and Facilities Division: Awarding RFP 15-OF-04 - Design/Build of Storage Structure for Winter Control Sand. - approval of this report will award RFP 15-OF-04 - Design/Build of Storage Structure to VanPelt Construction for $449,271.05 and authorizes a by-law be brought forward. |
6.4 | Patrick Briere, By-Law Enforcement: Canada Post - Placement of Community Mail Bins. - approval of this report will authorize a letter be sent to Canada Post outlining maintenance expections related to placement of Community Mail Boxes in order to comply with our Property Standards By-law.
This item was pulled from Consent agenda by Councillor Kitowski. |
6.5 | Patrick Briere, By-Law Enforcement: Elm Avenue Resident - Property Matters. - approval of this report will authorize a letter be sent to appropriate parties advising that no further actions will be taken and the matter be deemed resolved. |
6.6 | L. Witherspoon, Treasurer: RRFDC - Harmony of Nations Music Festival Requests. - approval of this report will agree to the recommendations for municipal contributions to the above festival as outlined in the report. |
6.7 | L. Witherspoon, Treasurer: Fort Frances Multi-Use/Tennis Court Committee. - approval of this report will approve the structure and set up of the FF Multi-Use / Tennis Court Committee Trust Fund. |
6.8 | L. Witherspoon, Treasurer: Ontario Regulation 284/09 - Budget Matters. - approval of this report will receive the disclosure report for the 2015 Operating Budget. |
6.9 | L. Witherspoon, Treasurer: 2015 Capping Parameters for Capped Properties. - approval of this report will agree to the 2015 capping parameters as outlined in the report, and further that an authorizing by-law be prepared. |
6.10 | J. Kabel, Manager of Community Services: Caretaker Services at Sunny Cove Camp - approval of this report will authorize a contract be executed awarding Kurt Carlson the caretaking services at Sunny Cove Camp for the 2015 season. |
6.11 | J. Kabel, Manager of Community Services: Pepsico Beverages Canada Agreement at Memorial Sports Centre - approval of this report will approve a three year agreement with PepsiCo Beverages Canada and further that an authorizing by-law be prepared. |
7. | Operations and Facilities Division: |
7.1 | D. Brown, Manager of Operations & Facilities: Tender 15-OF-10 Road Reconstruction (Phair Avenue, Nelson Street and King's Highway) - approval of this report will award the tender to Bay City Contracting Ltd. and further that an authorizing by-law be prepared. |
8. | General: |
8.1 | E. Slomke, Town Clerk: Opening Prayer at Council Meetings A brief discussion took place. Council decided to hold off on making any decision about this item in order to further observe the actions being taken by other Municipalities. |
9. | Information: |
9.1 | By-Law Enforcement Department - Activities Report for the Months of January, February and March 2015. Received. |
9.2 | Operations and Facilities Division - Fort Frances Wastewater Treatment Facility - March 2015 Monthly Report*. Received. |
9.3 | Operations and Facilities Division - Canada Post - Installation of Community Mail Box. Received. |
9.4 | Operations and Facilities Division - Ontario Clean Water Agency - 2014 Performance Report for Fort Frances Sewage Treatment Plant. Received. |
9.5 | Operations and Facilities Division - Training Opportunity - Airport Familiarization. Received. |
10. | Non-agenda items: |
10.1 | D. Brown, Manager of Operations & Facilities - Advised Council and the public that any homeowner that was advised to bleed this winter season, the ground is now thawed and the bleeding of water lines can cease. |
10.2 | Mayor Avis asked Council to consider supporting Northwestern Ontario Municipal Association (NOMA) as they oppose the Government of Ontario on the sale of Hydro One. Council agreed to consider a resolution which will be presented during the Council meeting tonight. |
11. | ADJOURNMENT |
11.1 | Meeting adjourned at 6:39 p.m. |
037 | Ryan - Kitowski: THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed. CARRIED |
J. Albanese, Chairperson
E. Slomke, Clerk |