Regular Meeting of Committee of the Whole - 11 May 2015 - Minutes

TOWN OF FORT FRANCES

SESSION NO. #019

REPORT

COMMITTEE OF THE WHOLE

May 11, 2015

A meeting of the Committee of the Whole of Council was held in the Committee Room and Council Chambers, Civic Centre on May 11, 2015 from 5:30 p.m. to 7:07 p.m.

1.	Call to Order at 5:30 p.m.

2.	Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

2.1	M. McCaig, CAO will be adding an additional item under In-Camera - Identifiable Individual - Employee Matter R. Avis, Mayor will be adding an additional item 11.1 requesting an amendment responsibilities of the appointed Negotiating Team

3.	Disclosure of pecuniary interest and the general nature thereof.

3.1	Councillor Brunetta disclosed an interest in Item 7.2 as the expenses being considered are hers. Mayor Avis disclosed an interest in Item 4.1 as the interested party in the property repurchase is his company.

4.	In-Camera at 5:32 p.m.

4.1	Pending Disposition of Land - Request to Repurchase Mayor Avis disclosed an interest in this item as the request to repurchase is from his company. He left the room. Council considered the request. A resolution will be brought forward during the Council meeting tonight.

4.2	Litigation or Pending Litigation - Forestry Update A verbal update was provided by the CAO and Mayor.

4.3	Litigation or Pending Litigation - Agency One Matters Update provided by the CAO. The matter will proceed as directed.

4.4	Identifiable Individuals - Physician Recruitment

041

Perry - Brunetta: THAT Committee of the Whole of Council now meet in-camera in order to address a matter pertaining to:

- personal matters about an identifiable individual, including municipal or local board employees, more specifically Item 4.4 Physician Recruitment as well as non-agenda Item 4.5 Employee Matter

- a proposed or pending acquisition of land for municipal purposes or local board purposes or disposal of land no longer needed for municipal purposes, more specifically Item 4.1 Request to Repurchase

- litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, more specifically Items 4.2 Forestry Update and 4.3 Agency One Matters

CARRIED

4.5	Non-Agenda Item - Identifiable Individual - Employee Matter The CAO and Manager of Human Resources provided an update.

5.	Public Session Resumes in Council Chambers at 6:37 p.m.

6.	Consent Agenda:

6.1	P.O.A. Audited Statements for the year ending December 31, 2014. -approval of this report will authorize acceptance of the P.O.A. audited financials for the year ended December 31, 2014.

042	Perry - Brunetta: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8 and 6.9. CARRIED

6.2

2015 Percentage of Tax Decrease Limit for Industrial Class.

-approval of this report will approve the 2015 percentage by which tax decreases are limited for the Industrial property class claw back percentage of 100% and retained percentage of 0% be established for a Net Class Impact/Shortfall within that property class of $1,561, and further direct that an authorizing by-law be brought forward for signing by Mayor and Clerk.

6.3

Tender No. 15-OF-03 - Municipal Hazardous and Special Waste (MHSW) Service Provider to Hold a Household Hazardous Waste Drop-Off Day Event in 2015.

-approval of this report will: award Tender No. 15-OF-03 to Miller Environmental Corporation at an estimated cost of $23,168.90 (including hst) to hold a Municipal Hazardous Waste Drop-off Day Event on September 19th, 2015 with specifications as laid out in the report, and further directs Mayor and Council to execute authorizing agreement and by-law documents.

6.4

Execution of Municipal-Industry Stewardship Plan (ISP) Material Service Agreement with Product Care Association (PCA).

-approval of this report will:

1) authorize entering into a Municipal-Industry Stewardship Plan (ISP) Material Service Agreement with Product Care Association (PCA) for management of end-of-life paints and coatings from future Municipal Hazardous or Special Waste event days;

2) that Mayor and Clerk be authorized for execute the agreement and by-law authorizing same.

6.5	Dog Park Citizen Committee Proposal. (see all Executive Committee materials).

6.6	Boundary Waters Dragon Boat Festival Requests - approval of this report will agree to the Administration & Finance Executive Committee recommendations as outlined.

6.7

Opening Reception for Noden Causeway Exhibit on Wednesday June 24th, 2015

- approval of this report will agree with the Community Services Executive Committee recommendation to declare the Noden Causeway Exhibit Opening as a significant community event and to assist the Museum with the cost of the event with $200.00 coming from Council discretional account.

6.8	Museum Intern Funding - approval of this report with authorize the Museum to proceed with the Northern Ontario Internship Program agreement to hire an intern for one year as outlined in the report.

6.9	ActiveNet Software Agreement - approval of this report will agree with the Community Services Executive Committee to proceed with implementation of ActiveNet as outlined in the report.

7.	Administration and Finance Division:

7.1	Councillor John Albanese NOMA Conference Per Diem and Travel Expenses. -approval of this report will approve per diem and travel expense claims for attendance at the Northern Ontario Municipal Association Conference April 22nd-24th, 2015 in the amount of $607.00.

7.2

Councillor Wendy Brunetta - AMO/LAS Town Hall Session & NOMA Conference Per Diem and Travel Expense.

- approval of this report will approve per diem and travel expense claims for attendance at the AMO/LAS Town Hall Session & Northern Ontario Municipal Association Conference April 21st-24th, 2015 in the amount of $670.75.

Councillor Brunetta disclosed an interest in this item as the expenses being considered are hers. She did not speak to the matter.

7.3

Councillor Paul Ryan AMO/LAS Town Hall Session & NOMA Conference Per Diem and Travel Expense.

-approval of this report will approve per diem and travel expenses for attendance at the AMO/LAS Town Hall Session & Northwestern Ontario Municipal Association Conference April 21st-24th, 2015 in the amount of $607.00.

8.	Operations and Facilities Division:

8.1	Verbal Update on Capital Projects was provided by D. Brown, Manager of Operations & Facilities

General:

9.1	Host Community Contract - approval of this report will approve entering into the 2015 agreement with AANDC, a by-law will be considered during tonight's Council meeting

9.2	Harmony of First Nations Music Festival Resolution. "THAT as requested by the Rainy River Future Development Corporation, the Harmony of Nations Music Festival July 13th to 20th, 2015 be designated as a significant Community Festival and Event in Fort Frances".

10.	Information:

10.1	Building Department - Statistics Canada Report for the period April 1, 2015 to April 30, 2015. Received.

10.2	Town of Fort Frances General Fund (Operating) Actuals as at April 30th, 2015*. Received.

10.3	Water and Sewer Fund (Operating) Actuals to April 30th, 2015*. Received.

10.4	Operations and Facilities Division - Environmental Area - Operations Statistics - March 2015*. Received.

10.5	Operations and Facilities - Public Works Area - Operations Statistics - February and March 2015*. Received.

10.6	Complaint Register - March 2015. Received.

11.	Non-agenda items:

11.1	Mayor Avis asked Council to consider an amendment to the responsibilities of the appointed Negotiating Team to include the negotiation with Management staff as well. Further discussion took place. The item will be further researched and may be brought back at to future meeting.

12.	ADJOURNMENT

12.1	Meeting adjourned at 7:07 p.m.

043	Perry - Brunetta: THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed. CARRIED

_____________________

J. Caul, Chairperson

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E. Slomke, Clerk