TOWN OF FORT FRANCES

AGENDA - June 22, 2015

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 025) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Identifiable Individuals - Impact of Legislation

4.2

Pending Litigation - Agency One Matters

5.

Public Session Resumes in Council Chambers:

6.

Consent Agenda:

6.1

Request to Plant Trees on the Town's Right of Way from M. Walchuk - Property Owner at 1500 Colonization Rd, W.

- approval of this report will deny the request from M. Walchuk due to the maintenance costs associated with trees planted on the Town's boulevards as they mature, the property owner will be encouraged to plant trees on her property, and that existing by-laws respecting tree planting be reviewed and updated.

6.2

Tender No. 15-OF-07 Rental Rates for Equipment & Vehicles

- approval of this report will ensure that hourly rental rates for Construction Equipment and Vehicles are in place for a three year period as outlined in this report.

6.3

Boundary Waters Dragon Boat Club - Parking Request

- approval of this report will grant permission to park the utility trailer at the Sorting Gap Marina Parking lot until September 7, 2015 with conditions outlined in the report.

6.4

Draft Smoking By-law

- approval of this report will authorize the preparation of an appropriate By-law for signing by the Clerk and Mayor.

6.5

Boundary Waters Dragon Boat Club Request

- approval of this report will agree with the Administration & Finance Executive Committee recommendation to authorize a $1000.00 payment to the Boundary Waters Dragon Boat Club which is approved in the 2015 General Operational Budget.

6.6

Canada Day / Fun in the Sun Committee request

- approval of this report will agree to the Administration & Finance Executive Committee recommendation to authorize an additional fireworks grant payment equal to the donations received from local businesses for the Canada Day fireworks.

6.7

Town Dragon Boat Festival Team

- approval of this report will agree to the Administration & Finance Executive Committee recommendation to authorize public relation expenditure up to $800.00 to sponsor the Town of Fort Frances Dragon Boat team for the June 27, 2015 event.

7.

Administration and Finance Division:

7.1

Agency One Meeting Per Diem - Councillor Brunetta

- approval of this report will agree to the Administration & Finance Executive Committee recommendation which approves the claim in the amount of $150.00 for attendance at the May 26, 2015 meeting hosted by Agency One.

7.2

NOMA Conference Per Diem & Travel Expense - Councillor Perry

- approval of this report will agree to the Administration & Finance Executive Committee recommendation to approve the claims in the amount of $529.93 for attendance at the Northern Ontario Municipal Association conference on April 22-24, 2015 in Thunder Bay.

7.3

Agency One Meeting Per Diem - Councillor Perry

- approval of this report will agree to the Administration & Finance Executive Committee recommendation which approves the claim in the amount of $150.00 for attendance at the May 26, 2015 meeting hosted by Agency One.

7.4

Regional Economic Development Committee (REDC) Per Diem and Travel - Councillor Perry

- approval of this report will agree to the Administration & Finance Executive Committee recommendation that this matter be further discussed at the June 22, 2015 Committee of the Whole meeting to determine if the claim is allowable.

7.5

Agency One Meeting Per Diem - Councillor Albanese

- approval of this report will agree to the Administration & Finance Executive Committee recommendation which approves the claim in the amount of $150.00 for attendance at the May 26, 2015 meeting hosted by Agency One.

7.6

Agency One Meeting Per Diem - Councillor Kitowski

- approval of this report will agree to the Administration & Finance Executive Committee recommendation which approves the claim in the amount of $150.00 for attendance at the May 26, 2015 meeting hosted by Agency One.

7.7

Agency One Meeting & Strat Plan Meeting Per Diems - Mayor Avis

- approval of this report will agree to the Administration & Finance Executive Committee recommendation which approves the claims in the amount of $300.00 for attendance at the May 26, 2015 meeting hosted by Agency One and the June 11, 2015 Strategic Planning session.

8.

Community Services Division:

8.1

Community Museum Operating Grant (CMOG) 2015

- approval of this report will authorize the submission of the 2015 Community Museum Operating Grant (CMOG) to the Ministry of Tourism, Culture and Sport by Museum Curator, S. George and also endorse signing of the grant application.

9.

Planning and Development Division:

9.1

Development of a Sub-Committee of Council to review the sales of lots at Huffman Court

- approval of this report will approve the recommendation of the Planning & Development Executive Committee to strike a sub- committee of council for the purpose of reviewing the procedures for lot sales at Huffman Court.

10.

Operations and Facilities Division:

10.1

Awarding Tender 15-OF-05 for Supply of New Front End Loader and Tender 15-OF-11 for Supply of Loader Mounted Snowblower Attachments (Airport Operations)

- approval of this report will ensure that the supply of front-end loader be awarded to Hitrac at a total cost of $182,811.40 (including taxes) and that the supply of loader mounted snowblower be awarded to J.A. Larue at a total cost of $115,739.12 (including taxes) as outlined in the report.

10.2

Verbal Update on Capital Projects

11.

General:

11.1

Council to consider amendment to the start time for the July 13 and August 10 summer Committee of the Whole and Council meetings.

12.

Information:

12.1

Operations & Facilities Division - Public Works Area Operations Statistics (April 2015 and May 2015)

12.2

Tonnage at Landfill Site updated to June 1, 2015

12.3

Fort Frances Airport Statistics - Aircraft Landings and Fuel Sales (as of May 30, 2015)

12.4

Fort Frances Wastewater Treatment Facility - May 2015 Monthly Report

12.5

Operations & Facilities - 2015 Capital Budget

12.6

General Fund (Operating) actuals to May 31, 2015

Water and Sewer Fund (Operating) actuals to May 31, 2015

Capital Fund Budget vs Actual as at May 31, 2015

12.7

Complaint Register - May 2015

13.

Non-agenda items:

14.

ADJOURNMENT