TOWN OF FORT FRANCES

SESSION NO. # 023

REPORT

COMMITTEE OF THE WHOLE

June 8, 2015

A meeting of the Committee of the Whole of Council was held in the Committee Room on June 8, 2015 from 5:30 p.m. to 7:20 p.m. and in Council Chambers from 7:40 p.m. to 8:16 p.m.

PRESENT:

Councillor J. Albanese, Chairperson; Mayor R.Avis; Councillors W. Brunetta, J. Caul,  D. Kitowski and K. Perry.

ALSO PRESENT:

M. McCaig, Administrator, K. Lawson, Deputy Clerk; D. Brown, Manager Operations and Facilities (5:30 p.m. to 5:31 p.m. and 7:40 p.m. to 8:16 p.m.), D. Galusha, Deputy Treasurer (5:30 p.m. to 5:31 p.m., 6:53 p.m. to 7:07 p.m. and 7:40 p.m. to 8:16 p.m.), J. Kabel, Manager Community Services (5:30 p.m. to 5:31 p.m., 6:53 p.m. to 7:07 p.m. and 7:40 p.m. to 8:16 p.m.), A. Petrin, Human Resources Manager (5:30 p.m. to 5:31 p.m., and 6:53 p.m. to 7:07 p.m.).

1.

Call to Order 5:30 p.m.

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

2.1

Mayor Avis requested consideration of a non-agenda item to be identified in-camera as item 4.5.

3.

Disclosure of pecuniary interest and the general nature thereof. -none

4.

In-Camera:

4.1

Potential Litigation - Agency One Matters

-W. Derksen, Town solicitor was in attendance (5:30 p.m. to 6:50 p.m.). Direction was given.

4.2

Disposition / Acquisition of Land

-update received from the CAO.

4.3

Identifiable Individual

-A. Petrin, Human Resources Manager, D. Galusha, Deputy Treasurer and J. Kabel, Manager Community Services were in attendance. An update was provided.

4.4

Identifiable Individual.

-A. Petrin, Human Resources Manager, D. Galusha, Deputy Treasurer and J. Kabel, Manager Community Services were in attendance. An update was provided with respect to a grievance. The Human Resources Manager was directed to provide suitable dates to CUPE.

054

Brunetta-Perry: THAT Committee of the Whole of council now meet in-camera in order to address a matter pertaining to: personal matters about an identifiable individual, including municipal or local board employees; more specifically items 4.3, 4.4 and 4.5 (Non-Agenda Item) - Identifiable Individuals; a proposed or pending acquisition of land for municipal or local board purposes or disposal of land no longer needed for municipal purposes; more specifically item 4.2; litigation or potential litigation including matters before administrative tribunals, affecting the municipality  or local board, more specifically Item 4.1 Agency One Matters.

CARRIED

4.5

Identifiable Individual

-Council agreed to receiving this non-agenda item from Mayor Avis. A resolution will be considered in tonight's Council meeting.

5.

Public Session Resumes in Council Chambers: 7:40 p.m.

6.

Council Reports on Board & Committee Activity:

6.1

Verbal report from Mayor Avis

-received.

6.2

Verbal report from Councillor Albanese

-received.

6.3

Verbal report from Councillor Brunetta

-received.

6.4

Verbal report from Councillor Caul

-received.

7.

Consent Agenda:

7.1

Smoking By-law #61/08 - Amendment

- approval of this report will authorize the update of the Smoking By-law to incorporate the new legislative changes that have been made to the Smoke Free Ontario Act.

- this item was pulled by Councillor Kitowski for discussion. No further action was decided by Council.

7.2

2014 Child Care - Audited Statement and Invoice

- approval of this report will agree to the Administration & Finance Executive Committee recommendation to accept the Town of Fort Frances Child Care Programs audited Statement of Revenue & Expenses for the year ended December 31, 2014 and further that the invoice for audited services be paid.

7.3

BIA 2015 Budget and Levy

- approval of this report will approve the 2015 BIA Budget and authorize that a by-law setting the 2015 BIA tax rates, levy and collection be brought forth.

7.4

357 / 358 Application for Tax Adjustment (118 Third Street West) - 2013 and 2014

- approval of this report will agree to the Administration & Finance Executive Committee to approve the adjustment of 2014 taxes under Section 357/358 of the Municipal Act for property located at 118 Third Street West in Fort Frances.

7.5

357 / 358 Application for Tax Adjustment (501 Sixth Street West) - 2014

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the adjustment of 2014 taxes under Section 357/358 of the Municipal Act for property located at 501 Sixth Street West in Fort Frances.

7.6

Fort Frances Canadian Bass Championship Request

- approval of this report will agree to the Administration & Finance Executive Committee recommendation as outlined in the report.

7.7

Northwestern Hockey Camp Canada Request

- approval of this report will agree to the Community Services Executive Committee and authorize a $4.22/hour price adjustment in ice rental fees for Northwestern Hockey Camp Canada for their 2015 summer hockey school at Memorial Sports Centre as requested.

055

Brunetta-Perry: THAT the matters listed on the Consent Agenda be referred to the Consent Agenda for the Regular Meeting of Council later tonight for approval being items # 7.2, 7.3, 7.4, 7.5, 7.6 and 7.7

CARRIED

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects provided by D. Brown, Manager Operations and Facilities Division.

9.

General:

9.1

Council to consider resolution to approve attendance and per diem for Members of Council who attended recent full day meeting hosted by Agency One First Nations.

- a resolution will be considered during tonight's Council meeting.

10.

Information:

10.1

Building Statistics - May 2015

-received.

10.2

2015 Sewer & Water Data (as of June 1)

-received.

10.3

2015 Tonnage at Landfill Site (as of May 1)

-received.

11.

Non-agenda items: - none

12.

ADJOURNMENT

12.1

The meeting adjourned at 8:16 p.m.

056

Perry-Brunetta: THAT this meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed.

CARRIED