TOWN OF FORT FRANCES

AGENDA - August 10, 2015

COMMITTEE OF THE WHOLE MEETING

Committee Room

(Session No. 029) 4:30 p.m.

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Identifiable Individual - CUPE Step III Grievance consideration

1) CUPE Presentation;

2) Human Resources Presentation.

4.2

Potential Acquisition of Land

4.3

Potential Litigation - Agency One Update

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Verbal report from Mayor Avis

6.2

Verbal report from Councillor Albanese

6.3

Verbal report from Councillor Brunetta

6.4

Verbal report from Councillor Caul

7.

Consent Agenda:

7.1

The Heart of the Continent Financial Request.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to deny the Heart of the Continent's request for a rebate or reduction of the rental fees at Sunny Cove Camp on June 25 & 26, 2015.

7.2

Watten Volunteer Fire Department Donation Request.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to donate $300.00 to the Watten Volunteer Fire Department for their Fish Fry event to be held on August 28, 2015 at Sunny Cove Camp.

7.3

Cellular Mobility Service Concerns.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to deny the request of Mrs. Hamilton for the Town to enquire into TBayTel mobility on behalf of the community and further advise Mrs. Hamilton to enquire with Rainy River Future Development Corporation.

7.4

Northwest Ontario's Sunset Country Travel Annual Per Capita Contribution.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Northwest Ontario's Sunset Country Travel Association annual per capita request in the amount of $1891.25 plus HST.

7.5

Request for Proposal for Municipal Insurance.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to issue a RFP for the provision of Municipal Insurance for a four year term beginning November 1, 2015, with annual renewal subject to acceptable renewal rates and service provision.

7.6

2015 Request for Reconsideration MOS.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for properties located at 1211 Third Street East, 218 Third Street East, 415 Second Street East, 211 Third Street East and 839 Victoria Avenue North in Fort Frances for the 2015 taxation year.

7.7

2015 Amended Property Assessment Notices.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for properties located at 1453 Colonization Road West, 213 Sixth Street West and 1551 Frog Creek Road in Fort Frances for the 2015 taxation year.

7.8

Bethel Baptist Church Financial Request.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee and the Community Services Executive Committee to waive the per person surcharge tax for the African Children's Choir concert at the Townshend Theatre on September 2, 2015.

7.9

Huffman Subdivision Development Bell Installation Invoice.

- approval of this report will approve the recommendation of the Administration & Finance Executive Committee to pay the Bell telephone service installation in Huffman Court Subdivision totalling $26,242.04 from the Corporate Projects Reserve Fund.

7.10

Support for Spring Bear Hunt.

-approval of this report will agree to the recommendation of the Planning and Development Executive Committee to send a letter to Hon. Bill Mauro and MPP Sarah Campbell in support of the Spring Bear Hunt.

7.11

Draft Off-Road Vehicles By-Law.

-approval of this report will agree to the recommendation of the Planning and Development Executive Committee that an appropriate Off-Road and All Terrain Vehicles by-law be prepared for signing by the Mayor and Clerk.

7.12

Business License By-law Update & Legislative Review.

-approval of this report will support the recommendation of the Planning and Development Executive Committee that the Business Licensing By-Law be updated and further that legislative changes are incorporated.

7.13

WSIB Coverage for Elected Officials.

-approval of this report will agreement with the recommendation of the Administration and Finance Executive Committee that the Town will provide optional insurance for members of Council who have elected to apply for such insurance, and who are eligible for such coverage under the Workplace Safety and Insurance Act, 1997.

7.14

Fort Frances Aquanaut Swim Team - Season Sponsorship.

-approval of this report will agree to the recommendation from Community Services Executive Committee to continue advertising sponsorship with Fort Frances Aquanaut Swim Team and authorize $100.00 for a new banner to be hung in the Memorial Sports Centre.

7.15

Execution of a By-Law to enter into a funding agreement (upon arrival) with FedNor for Development of the Rainy Lake Market Square.

- approval of this report will agree with the recommendation of the Planning and Development Executive Committee to enter into a funding agreement with FedNor for purposes of development of the Rainy Lake Market Square.

7.16

Memorial Sports Centre Canteen Agreement.

-approval of this report will agree to the recommendation of the Community Services Executive Committee to enter into an agreement with Mark Nagant for the purposes of providing Canteen Services in the Memorial Sports Centre from September 1, 2015 to June 30, 2017 with a renewal option.

7.17

Photocopier Proposals - Memorial Sports Centre and Fort Frances Children's Complex.

-approval of this report will agree to the recommendations from the Community Services Executive Committee to enter into a five (5) year agreement with Lowery's Office Technology Division for the purpose of providing photocopiers and service for the Memorial Sports Centre and the Fort Frances Children's Complex.

8.

Administration and Finance Division:

8.1

Northern Ontario School of Medicine Student Society Sponsorship Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to donate $100.00 to the Northern Ontario School of Medicine Student Society and further that the request be shared with the Doctor Recruitment Committee.

8.2

Councillor J. Caul - Strategic Planning Meeting Per Diem

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claim in the amount of $150.00 for attendance at the Strategic Planning meeting held at Kiwanis Sunny Cove Camp on June 11, 2015.

8.3

Mayor R. Avis - Building Ontario Up Meeting Travel & Per Diem Claim

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the travel expense and per diem claim in the amount of $227.00 for attendance at Building Ontario Up meeting in Kenora on June 22, 2015.

8.4

Councillor K. Perry - Infrastructure Funding Consultation Session & Local Governance Networking Per Diem Claims

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claims in the amount of $225.00 for attendance at Infrastructure Funding Consultation Session held in Kenora on July 15, 2015 and the Local Governance Networking Meeting held at Couchiching First Nations on July 30, 2015.

8.5

Consolidated Financial Statements for the year ended December 31, 2014 and Management Letter from BDO Canada LLP dated July 13, 2015

9.

Planning and Development Division

9.1

Huffman Subdivision - Conditions of Sale.

10.

Operations and Facilities Division:

10.1

Execution of Contribution Agreements with the Minister of Agriculture, Food and Rural Affairs for Reconstruction of Colonization Road East project under the New Building Canada Fund - Small Communities (SCF) Application Based Component.

11.

General:

11.1

AMO Conference August 17-19, 2015 in Niagara Falls, ON - Amendment of Attendees

12.

Information:

12.1

General Fund Financial as at June 30, 2015

12.2

Water & Sewer Financial as at June 30, 2015

12.3

Capital Fund Financial as at June 30, 2015

12.4

Public Notice - Committee of Adjustment Variances

•         File A5/2015 - 1105 Christie Avenue North

•         File A6/2015 - Pcl 12670, Part 1 48R-2674 - 8th Street East (no Municipal Address)

12.5

Public Notice - Committee of Adjustment (Consent to Sever)

•         File B3/2015 - 1030/1032 York Avenue North

•         File B4/2015 - 1030/1032 York Avenue North

•         File B5/2015 - 1026/1028 York Avenue North

•         File B6/2015 - 1026/1028 York Avenue North

12.6

Building Statistics - July 2015

12.7

Complaint Register - June 2015

13.

Non-agenda items:

14.

ADJOURNMENT