TOWN OF FORT FRANCES |
MINUTES | SESSION NO. 017 | July 13, 2015 |
The meeting of Council of the Town of Fort Frances was held in the Council Chambers , Civic Centre on July 13, 2015 from 6:03 p.m. to 7:03 p.m. and from 7:52 p.m. to 8:40 p.m. |
PRESENT: | Mayor R. Avis, Chairperson; Councillors J. Albanese, W. Brunetta, J. Caul, D. Kitowski, K. Perry and G. Paul Ryan. |
| |
ALSO PRESENT: | M. McCaig, Administrator, E. Slomke, Clerk, L. Witherspoon, Treasurer, D. Brown, Manager of Operations & Facilities, J. Kabel, Manager of Community Services. |
1. | COUNCIL MEETING (Session No. 017) to immediately follow the Committee of the Whole |
1.1 | Call to Order at 6:03 p.m. The Committee of the Whole meeting was temporarily suspended so that Items 2.1 and 2.2 could be dealt with in a timely fashion. |
1.2 | Prayer |
1.3 | Non-agenda items identified to be considered later in this meeting - None. |
1.4 | Disclosure of pecuniary interest and the general nature thereof.
The following disclosures were made: - Councillor Perry disclosed an interest in Items 8.2 and 8.3 from tonight's Committee of the Whole agenda as the per diem claims being considered are his. - Councillor Albanese disclosed an interest in Item 8.5 from tonight's Committee of the Whole agenda as the per diem claim being considered is his. - Councillor Brunetta disclosed an interest in Item 8.4 from tonight's Committee of the Whole agenda as the per diem claim being considered is hers. - Councillor Brunetta disclosed an interest in Item 12.1 (Non-Agenda) from tonight's Committee of the Whole agenda as one of the bidder's in the tender process is a family member. - Councillor Kitowski disclosed an interest in Item 8.1 from tonight's Committee of the Whole agenda as the per diem claim being considered is his. |
2. | Delegations/Deputations: |
2.1 | Mayor Avis presents cheques to representatives from the following organizations as recipients of contributions from the Moffat Family Trust Fund for 2015 (at 6:00 p.m.):
|
2.2 | BDO Canada (Jon Evans and Jeff Savage) - Auditors presentation on the 2014 Draft Financial Statements |
222 | Kitowski - Caul: THAT the presentation of the Draft 2014 Audited Financial Statements by J. Savage, C.A. and Jon Evans, C.A. from BDO Canada be received. CARRIED |
223 | Kitowski - Caul: THAT the Corporation of the Town of Fort Frances Draft Consolidated Financial Statements for the year ended December 31, 2014 as prepared by BDO Canada be hereby approved. CARRIED |
2.3 | Executive Committee / Division Oral Reports
|
224 | Kitowski - Caul: THAT the bi-annual reports as presented by the Committee Chair or Division Manager be hereby received. CARRIED |
3. | Consent Agenda: |
3.1 | Items Referred from Committee of the Whole |
225 | Caul - Kitowski: THAT the following Consent items be approved:
1) Committee of the Whole Consent items # 7.1, 7.2, 7.3, 7.4, 7.5 and 7.6. 2) Council Consent items # 3.2, 3.3. 3.4, 3.5, 3.6, 3.7 and 3.8. CARRIED |
3.2 | Letter dated June 29, 2015 from Watten Fire Department - request donation - will be referred to Administration & Finance Executive Committee for recommendation with input from Community Services Executive Committee |
3.3 | Letter dated June 19, 2015 from Fort Frances Aquanaut Swim Team Sponsorship Request - will be referred to Community Services Executive Committee for recommendation |
3.4 | Letter received July 8, 2015 from The Heart of the Continent: Request Financial Consideration - will be referred to Administration & Finance Executive Committee for recommendation with input from Community Services Executive Committee |
3.5 | Email dated July 8, 2015 from L. Hamilton, Resident of Colonization Road - will be referred to Administration & Finance Executive Committee for recommendation |
3.6 | Northern Ontario School of Medicine - 2015/2016 Student Society Sponsorship Package (sponsorship) - will be referred to Administration & Finance Executive Committee for recommendation |
3.7 | Letter dated July 6, 2015 from Northwest Ontario's Sunset Country Travel Association: Annual Per Capita Contribution - will be referred to Administration & Finance Executive Committee for recommendation |
3.8 | Letter dated June 30, 2015 from Ontario Federation of Anglers & Hunters - Support for Spring Bear Hunt in Ontario. - will be referred to Planning and Development Executive Committee for recommendation. |
4. | Approval of Council Minutes: * |
4.1 | June 22, 2015 - Session 016 |
226 | Caul - Kitowski: THAT the minutes of the Council meeting being Session No. 16 dated June 22, 2015 having been typed and distributed be approved. CARRIED |
5. | Approval of Committee of the Whole Minutes: * |
5.1 | June 22, 2015 - Session 025 |
227 | Caul - Kitowski: THAT the report of the Committee of the Whole of Council meeting being Session No. 25 dated June 22, 2015 having been typed and distributed be approved. CARRIED |
6. | Resolutions from tonight's Committee meeting |
6.1 | Council considered the following resolutions from tonight's Committee meeting:
- Councillor Perry disclosed an interest in resolutions 230 and 231 below as the per diem claims being considered are his. He did not speak to, nor vote on either resolution. - Councillor Albanese disclosed an interest in resolution 233 below as the per diem claim being considered is his. He did not speak to, nor vote on the resolution. - Councillor Brunetta disclosed an interest in resolution 232 below as the per diem claim being considered is hers. She did not speak to, nor vote on the resolution. - Councillor Brunetta disclosed an interest in resolution 235 below as one of the bidder's in the tender process is a member of her family. She did not speak to, nor vote on the resolution. - Councillor Kitowski disclosed an interest in resolution 229 below as the per diem claim being considered is his. He did not speak to, nor vote on the resolution. |
228 | Caul - Brunetta: THAT the following be appointed by Council to the Fort Frances Power Corporation – Appointment Committee: - Councillor Paul Ryan - Councillor Wendy Brunetta - Human Resources Manager CARRIED |
229 | Brunetta - Caul: THAT the report dated June 23, 2015 from L. Witherspoon, Treasurer re: Councillor Doug Kitowski – Strategic Planning Meeting Per Diem to authorize the per diem claim in the amount of $150.00 for attendance at the June 11, 2015 Strategic Planning Session be approved. CARRIED |
230 | Kitowski - Brunetta: THAT the report dated July 2, 2015 from L. Witherspoon, Treasurer re: Councillor Ken Perry – Strategic Planning Meeting Per Diem to authorize the per diem claim in the amount of $150.00 for attendance at the June 11, 2015 Strategic Planning Session be approved. CARRIED |
231 | Brunetta - Kitowski: THAT the report dated July 2, 2015 from L. Witherspoon, Treasurer re: Council Ken Perry – NOMA Board Meeting Per Diem to authorize the per diem claim in the amount of $150.00 for attendance at the NOMA Board Meeting on June 17, 2015 in Thunder Bay be approved. CARRIED |
232 | Caul - Kitowski: THAT the report dated July 6, 2015 from D. Galusha, Deputy-Treasurer re: Councillor Wendy Brunetta – Strategic Planning Meeting Per Diem to authorize the per diem claim in the amount of $150.00 for attendance at the June 11, 2015 Strategic Planning Session be approved. CARRIED |
233 | Brunetta - Kitowski: THAT the report dated July 6, 2015 from D. Galusha, Deputy-Treasurer re: Councillor John Albanese – Strategic Planning Meeting Per Diem to authorize the per diem claim in the amount of $150.00 for attendance at the June 11, 2015 Strategic Planning Session be approved. CARRIED |
234 | Brunetta - Kitowski: THAT the report dated July 8, 2015 from F. Sheppard, Fire Chief / CEMC re: Point Park Dock be received and further that the matter proceed as directed. CARRIED |
235 | Caul - Kitowski: THAT the report dated July 10, 2015 from T. Rob, CBO / Facilities and Special Projects Coordinator re: Awarding Tender 15-PD-14 – Construct a New Animal Shelter and Other Renovations to Town Facilities recommends awarding the contract to Ed Kaun and Sons in the amount of $223,464.56 (plus HST), and that Council waive the applicable building permit and grade set fees required for said projects be approved, AND FURTHER THAT an authorizing by-law be prepared for signing by Mayor and Clerk. CARRIED |
7. | By-Laws: |
7.1 | By-law to regulate smoking in public places and workplaces in the Town of Fort Frances. |
236 | Caul - Kitowski: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:
By-law 38/15, being a by-law to regulate smoking in public places and workplaces in the Town of Fort Frances.
By-law 39/15, being a by-law to authorize the execution of a funding agreement with the Minister Responsible for Seniors Affairs.
By-law 40/15, being a by-law to enter agreement with Hitrac (1974) Inc. to Supply Front End Loader.
By-law 41/15, being a by-law to enter agreement with J.A. Larue Inc. to Supply Loader Mounted Snowblower Attachment.
By-law 02/10-C, being a by-law to amend By-law 02/10-B, a by-law for the purpose of fixing remuneration and benefits for elected officials.
By-law 42/15, being a by-law to authorize signing a Memorandum of Understanding. CARRIED |
7.2 | By-law to authorize the execution of a funding agreement with the Minister Responsible for Seniors Affairs |
7.3 | By-law to enter Agreement with Hitrac (1974) to Supply Front End Loader (Tender 15-OF-05). |
7.4 | By-law to enter Agreement with J.A. Larue Inc. to supply Loader Mounted Snowblower Attachment (Tender 15-OF-11) |
7.5 | By-law to amend By-law 02/10-B a by-law for the purpose of fixing remuneration and benefits for elected officials. |
7.6 | By-law to authorize signing of Memorandum of Settlement. |
8. | New Items: |
8.1 | Proclamation of 'Duncan Keith Day' on August 1st, 2015 in Fort Frances |
237 | Kitowski - Caul: THAT Council hereby proclaims August 1st, 2015 as ‘Duncan Keith Day’ in the Town of Fort Frances and further that it be declared a significant event. CARRIED |
9. | Information Correspondence: |
9.1 | AMO Communications: Policy Update - Accessibility in Ontario Received. |
9.2 | AMO Communications: Municipal Payments for 2015 Blue Box Steward Obligations Received. |
9.3 | AMO Communications: Policy Update - Highlights of the June 2015 Board Meeting Received. |
9.4 | AMO Communications: Last Call to Speak up about What's Next Ontario! Received. |
9.5 | AMO Watchfile dated July 9, 2015. Received. |
9.6 | Township of Montague: Community Mailboxes Received. |
9.7 | Town of New Tecumseth: Electricy Rates Motion. Received. |
9.8 | Ministry of Natural Resources and Forestry: Herbicide Spraying Sapawe Forest Received. |
9.9 | Ministry of Natural Resources: Crossroute Forest 2007-2017 Forest Management Plan Received. |
9.10 | Rainy River District Substance Abuse Prevention Team: Family Safety Day & Barbeque Received. |
9.11 | Community School Alliance: Newsletter Received. |
9.12 | Tweed Disaster Relief Committee: Donation Request Received. |
9.13 | Committee of Adjustment: Notice of Decision (1108 2nd Street East) Received. |
9.14 | Fort Frances Museum & Cultural Centre - Summer 2015 Newsletter Received. |
9.15 | Stewardship Ontario: Industry Funding for Municipal Blue Box Recycling for 1st Quarter of 2015 Received. |
10. | Minutes: |
10.1 | Administration & Finance Executive Committee minutes June 2, 2015 Received. |
10.2 | Downtown BIA minutes April 9, 2015 Received. |
10.3 | Fort Frances Municipal Non-Profit Housing Corporation minutes March 19, 2015 Received. |
10.4 | Board of Health for Northwestern Health Unit - minutes May 22, 2015 Received. |
10.5 | Operations & Facilities Executive Committee minutes June 17, 2015 Received. |
10.6 | Planning & Development Executive Committee minutes June 15, 2015 Received. |
10.7 | Community Services Executive Committee minutes June 1, 2015 and June 15, 2015 Received. |
11. | Non-agenda Items |
12. | ADJOURNMENT |
12.1 | Meeting adjourned at 8:40 p.m. |
238 | Caul - Kitowski: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED |
____________________ R. Avis, Mayor
____________________ E. Slomke, Clerk |