TOWN OF FORT FRANCES

AGENDA - September 14, 2015

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 031) 5:00 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Property Disposition - 446 Third Street East

4.2

Property Disposition - Industrial Park

4.3

Identifiable Individual - Staffing Consideration

4.4

Identifiable Individual - Staff Update

4.5

Security of the Property of the Municipality or Local Board

4.6

Potential Litigation

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Verbal Report from Mayor Avis

6.2

Verbal Report from Councillor Albanese

6.3

Verbal Report from Councillor Brunetta

6.4

Verbal Report from Councillor Caul

7.

Consent Agenda:

7.1

Fort Frances Girls Hockey Association Sponsorship Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to deny the request for sponsorship from the Fort Frances Girls Hockey Association

7.2

2016 Budget Timetable

- approval of this report will agree to the Administration & Finance Executive Committee recommendation to approve the 2016 Budget Timetable as presented.

7.3

Amended Property Assessment Notice - Post Roll Amendment

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Amended Property Assessment Notice (PRAN) for property located at 520 Eighth Street East in Fort Frances for the 2015 taxation year.

7.4

Administration Photocopier Replacement

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to purchase a Sharp MX5141N Digital Colour Copier (Network Ready) with heavy duty stapler from Wilson's Business Solutions for $7910.00 plus applicable taxes.

7.5

Chief Building Official Code of Conduct as required under the Building Code Act

- approval of this report will approve the Code of Conduct for the Chief Building Official and Inspectors as presented.

7.6

Award of Tender 15-PD-16:  Demolition of the Rainy Lake Hotel (235 Scott Street)

- approval of this report will award the tender 15-PD-16 - Demolition of the Rainy Lake Hotel (235 Scott Street) to JMX Contracting of Gormley, Ontario for the total contract price of $597,432.96 including allowances and the Town's portion of HST.

7.7

Quality Assurance and Quality Control Air Quality Monitoring during the Demolition of the Rainy Lake Hotel

- approval of this report will approve the recommendation of the Planning & Development Executive Committee to engage Pinchin Environmental at a cost of $5135.00 to complete quality assurance and quality control air monitoring during the demolition of the Rainy Lake Hotel.

7.8

Community Garden - Expansion Request

- approval of this report will approve the request from the Northwestern Health Unit and the Community Garden Group to expand and fence the south garden area to match the north one including the placement of additional raised garden beds and a small shed.

7.9

Police Services Board re:  Permanent Radar Speed Signs

- approval of this report will ensure that the request has been reviewed and that the Police Services Board be instructed to include this item in their 2016 Capital Budget submission for Council consideration.

7.10

Request to Extend Timeline for the ODRAP Agreement (2014 Flood Disaster Event)

- approval of this report will ensure that the Town official requests an extension to the existing ODRAP agreement timeline of April 29, 2015 be extended to December 31, 2017, and that the Mayor and Clerk be authorized to execute any amendment as a result of this extension.

7.11

Recycling Services - Execution of 5yr Agreement for Haulage and Processing with Emterra

- approval of this report will ensure that the Town enters into a 5 year term agreement with Emterra for haulage services and processing services commencing on September 14, 2015, and further that the Mayor and Clerk be authorized to execute the by-law and accompanying recycling agreement with Emterra on behalf of the Corporation during tonight's Council meeting.

7.12

Private Hangar Renewal of Hangar Lot Lease with the following:  Mr. Hank Didler/Mr. Gary Kontz, Mr. Patrick Langevin and Mr. Brian Church

- approval of this report will ensure that hangar lot leases at $1.74 per square meter with above mentioned individuals for the next five years as outlined in the report, and further that the Mayor and Clerk be authorized to execute the updated lease agreement on behalf of the Corporation.

7.13

June 2015 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the June 2015 Drinking Water Systems Monthly Summary Report and approve the report prior to it being made available to the general public.

7.14

July 2015 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the July 2015 Drinking Water Systems Monthly Summary Report and approve the report prior to it being made available to the general public.

7.15

Township of Emo - Billing for Water taken from our Water Distribution System through a Fire Hydrant

- approval of this report will ensure that due to extenuating circumstances with Emo's drinking water system, Council of the Town of Fort Frances authorize a deviation from the established by-law rate of $24.62 per cubic meter for potable water to the non-residential rate of $5.06 per cubic meter in regards to billing Emo for this supply of water, and further that the Town Administration invoice the Township of Emo for 323.675 cubic meters of water at $5.06 per cubic meter for a total of $1637.80 (no HST).

7.16

Multi-Use Tennis Court Committee Trillium Application

- approval of this report will endorse the application to the Ontario Trillium Foundation on behalf of the Multi-Use Courts Committee in the amount of $150,000.00 as attached.

7.17

Copier Agreement - Memorial Sports Centre & Children's Complex

- approval of this report will authorize signing of the agreements, quarterly bank withdrawals and payment of the initial invoice as attached.

7.18

Provincial Child Care Wage Enhancement Agreement

- approval of this report will endorse signing of the 2015 Provincial Child Care Wage Enhancement Agreement with the Rainy River District Social Services Administration Board (RRDSSAB), and further that an authorizing by-law be considered in tonight's Council meeting.

8.

Administration and Finance Division:

8.1

Point of Sale Service Provider

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to enter into an agreement with TD Merchant Services for point of sale payment systems at various town locations.

9.

Planning and Development Division:

9.1

Sister Kennedy Centre Request to waive Calendar Parking on Nelson Street

10.

Operations and Facilities Division:

10.1

Verbal Update on Capital Projects

11.

Information:

11.1

General Operating Financial as at July 31, 2015

Water & Sewer Operating Financial as at July 31, 2015

Capital Fund Financial as at July 31, 2015

11.2

General Fund as at August 31, 2015

Water & Sewer Fund as at August 31, 2015

Capital Fund as at August 31, 2015

11.3

Administration & Finance Stats as at July 31, 2015

11.4

Notice of Decision from the Committee of Adjustment for the following properties:

- 1105 Christie Avenue North

- Parcel 12670 - 8th Street East (no municipal address)

- 1032 York Avenue North

- 1032 York Avenue North

- 1028 York Avenue North

- 1028 York Avenue North

11.5

2015 Capital Budget as of August 25, 2015

11.6

Fort Frances Wastewater Treatment Facility June & July 2015 Monthly Reports

11.7

Building Statistics - August 2015

11.8

Complaint Register for July 2015

12.

Non-agenda items:

13.

ADJOURNMENT