TOWN OF FORT FRANCES

SESSION NO. #030

REPORT

COMMITTEE OF THE WHOLE

August 31, 2015

A special meeting of the Committee of the Whole of Council was held in the Council Chambers, Civic Centre on August 31, 2015 from 4:00 p.m. to 5:50 p.m.

PRESENT:

Councillor J. Caul, Chairperson; Mayor R.Avis; Councillors K. Perry, P. Ryan (departed at 5:30 p.m.), D. Kitowski, W. Brunetta and J. Albanese.

ALSO PRESENT:

M. McCaig, CAO (4:00 p.m. to 4:47 p.m. and 5:15 p.m. to 5:50 p.m.), E. Slomke, Clerk; W. Derksen, solicitor (4:00 p.m. to 4:47 p.m.), D. Brown, Manager of Operations & Facilities (4:00 p.m. to 4:01 p.m. and 5:15 p.m. to 5:50 p.m.), T. Rob, CBO (5:15 p.m. to 5:50 p.m.).

1.

COMMITTEE OF THE WHOLE

(Session No. 030)

1.1

Call to Order at 4:00 p.m.

1.2

Disclosure of pecuniary interest and the general nature thereof.

- Councillor Ryan disclosed an interest in Item 4.2 from this agenda as the travel expense and per diem claim is his.

- Councillor Perry disclosed an interest in Item 4.3 from this agenda as the travel expense and per diem claim is his.

- Mayor Avis disclosed an interest in Item 4.4 from this agenda as the travel expense and per diem claim is his.

2.

In-Camera

2.1

Pending Litigation - Agency One Matters

Mr. Derksen and the CAO provided an update to Council.

Council provided direction.

2.2

Identifiable Individual - Staffing Matters

Mayor Avis spoke on the matter and received direction from Council.

071

Albanese - Brunetta THAT Committee of the Whole of Council now meet in-camera in order to address a matter pertaining to:

-personal matters about an identifiable individual, including municipal or local board employees, more specifically Item 2.2 Staffing Matters

-litigation or pending litigation, including matters before administrative tribunals, affecting the municipality or local board, more specifically Item 2.1 Agency One Matters

CARRIED

3.

Public Session Resumes

4.

Administration and Finance Division

4.1

M. McCaig, CAO - Travel Expenses:  AMO Conference, Niagara Falls August 16-19, 2015

- approval of this report will agree to the recommendation to approve the travel expense claim from the CAO in the amount of $731.40 for his attendance at the AMO Conference in Niagara Falls on August 16-19, 2015

4.2

Councillor G. P. Ryan - Travel Expenses & Per Diem Claim: AMO Conference, Niagara Falls August 16-19, 2015

- approval of this report will agree to the recommendation to approve the travel expense claim for Councillor Ryan in the amount of $2268.84 for his attendance at the AMO Conference in Niagara Falls on August 16-19, 2015

4.3

Councillor K. Perry - Travel Expenses & Per Diem Claim: AMO Conference, Niagara Falls August 16-19, 2015

- approval of this report will agree to the recommendation to approve the travel expense claim for Councillor Perry in the amount of $2234.92 for his attendance at the AMO Conference in Niagara Falls on August 16-19, 2015

4.4

Mayor Roy Avis - Travel Expenses & Per Diem Claim:  AMO Conference Niagara Falls August 16-19, 2015

- approval of this report will agree to the recommendation to approve the Travel Expenses and Per Diem claim in the amount of $2011.71 for his attendance at the AMO Conference in Niagara Falls on August 16-19, 2015.

5.

Operations and Facilities Division

5.1

King's Highway Project & Other Capital Projects

A verbal update was provided by D. Brown, Manager of Operations & Facilities.

6.

Planning and Development Division

6.1

Town of Fort Frances Phone System Issues and Replacement

- approval of this report will approve an unbudgeted expense of $250,000.00 for the immediate replacement of the Town of Fort Frances Phone System.

A discussion took place.  Council did not wish to commit to a dollar figure at this time, but did direct staff to proceed with an RFP.

7.

General

7.1

"Incredible Community - Boundless Opportunity"

Strategic Plan - June 2015

7.2

Traffic Control (Temporary Detour)

- approval of this report will bring forward a by-law to provide additional traffic control along the detour route

8.

ADJOURNMENT

8.1

The meeting adjourned at 5:50 p.m.

072

Brunetta - Albanese THAT this Special meeting of the Committee of Whole of Council of the Town of Fort Frances be now closed.

CARRIED