TOWN OF FORT FRANCES

AGENDA - September 28, 2015

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 032) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Identifiable Individual - Application for Municipal License

4.2

Identifiable Individual - Staffing Matter

4.3

Identifiable Individual - Salary Review

4.4

Pending Litigation - Agency One Matters

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Verbal Report from Mayor Avis

6.2

Verbal Report from Councillor Kitowski

6.3

Verbal Update from Councillor Perry

6.4

Verbal Update from Councillor Ryan

7.

Consent Agenda:

7.1

Northwestern Ontario Sports Hall of Fame and Museum Financial Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve a half page advertisement in the NWO Sports Hall of Fame and Museum's 34th Annual Induction Dinner Souvenir Program in the amount of $250.00 plus applicable taxes.

7.2

ARB Notice of Decision (840 Fifth Street W. - 2014 & 2015)

- approval of this report will agree to the Administration & Finance Executive Committee recommendation that the ARB Notice of Decisions for property located at 840 Fifth Street West in Fort Frances for the 2014 & 2015 taxation years be received.

7.3

Riverside Foundation Fundraising Gala Event

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve a Bronze Sponsorship in the amount of $600.00 for the Riverside Foundation for Health 'Under the Big Top' Gala event taking place on October 3, 2015.

7.4

Fort Frances Curling Club Request

- approval of this report will agree to the Administration & Finance Executive Committee recommendation that the Fort Frances Curling Club Finance Committee Chair and the Treasurer be invited to the October 6, 2015 Administration & Finance Executive Committee to discuss the club's tax arrears situation.

7.5

North Western Ontario Tourism Association

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to refer the North Western Ontario Tourism Association Membership request to the Economic Development Advisory Committee for recommendation.

7.6

Request from Kellie & Bob Whalen (1316 6th Street East) - Water Service Line Upgrade

- approval of this report will ensure that as a result of a difference in interpretation of the communication regarding the above water service line upgrade, that the cost for the upgrade will be split equally between the property owner and the Town as outlined in the report.

7.7

August 2015 Drinking Water Systems Monthly Summary Report

- approval of this report will accept the August 2015 Drinking Water Systems Monthly Summary Report and approve the report prior to it being made available to the general public.

7.8

New Columbarium - Riverview Cemetery

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee that at this time no new columbarium be planned to be installed in the Riverview Cemetery in 2016.

7.9

BIA Request for Town In-Kind Services to be performed by O&F Division workforce

- approval of this report will ensure that the request for in-kind services be deferred at this time in order that a meeting can be scheduled between the BIA Organization and the Operations & Facilities Executive Committee.

7.10

Traffic Control By-law #21/14 Amendment

- approval of this report will authorize the preparation of an appropriate by-law amendment for signing by the Clerk and Mayor.

8.

Planning and Development Division:

8.1

Huffman Subdivision - Conditions & Marketing

- approval of this report will receive the information contained herein and direct further investigation of options/opportunities as noted by either forming a new committee or involving other existing committees.

8.2

Land Sale Policy

- approval of this report will receive the promotional flyer provided by Rainy River Future Development Corporation and approve the Land Sale Policy as revised and attached hereto.

9.

Operations and Facilities Division:

9.1

Endorsement of Long Term (2015 to 2021) Financial Plan for Water and Wastewater Systems

- approval of this report will ensure that the Long Range Financial Plan for both the Water and Wastewater Systems for the period 2015 to 2021 prepared by BMA Management Consulting Inc. is accepted and that a separate resolution is prepared, and further that a copy of the above mentioned Plan be forwarded to the Ministry of Municipal Affairs and Housing prior to January 26, 2016.

**supporting documentation is attached to the agenda package for the September 16th Operations & Facilities Executive Committee.

9.2

Verbal Update on Capital Projects

10.

Information:

10.1

Operations & Facilities Division - Public Works - Operations Statistics for June 2015

10.2

Operations & Facilities Division - Public Works - Operations Statistics for July 2015

10.3

Aircraft Landings as of August 31, 2015

10.4

Tonnage at Landfill Site updated September 1, 2015

10.5

Sewer & Water Data updated September 16, 2015

11.

Non-agenda items:

12.

ADJOURNMENT