TOWN OF FORT FRANCES

MINUTES

January 12, 2016

The meeting of The Rainy Lake Market Square Advisory Committee of the Town of Fort Frances was held in the Civic Centre - Committee Room on January 12, 2016 from 12:00 p.m. to 12:54p.m.

PRESENT:

Charleen Mallory, John McTaggart, Scott Krienke-Turvey, Dan Cousineau, Mark Caron, Jenny Greenhalagh, Jane Gillon, Kim Cornell, Maria Ciotti, Geoff Gillon

ALSO PRESENT:

Ken Perry, Councillor, Roy Avis, Mayor, Mark McCaig, CAO, Travis Rob, CBO

1.

Call to Order - 12:13am

2.

Disclosure of pecuniary interest and the general nature thereof

None

3.

New Business

3.1

Appointing a Chair and Vice Chair

For the position of Chair John McTaggart was nominated and agreed to act as such. For the position of Vice Chair, MArk Caron was nominated and agreed to act as such

Avis, Mallory THAT the Rainy Lake Market Square Advisory Committee appoint John McTaggart to the position of Chair

CARRIED

Krienke-Turvey, Perry THAT the Rainy Lake Market Square Advisory Committee appoint Mark Caron to the position of Vice Chair

CARRIED

3.2

Developing the Committee Terms of Reference

- A discussion of the committee's role in the development and their interaction with the successful architecture firm as well as the potential construction contractor putting the final design together. The terms of reference of the committee will be general in nature and may be revised from time to time as the project progresses. Travis will put together terms from the discussion and forward to the committee via email.

3.3

Selection of an Architecture Firm - Information to be provided at the meeting

- Six proposals were received and distributed to the Committee prior to the meeting for their review. Score sheets were received from most of the members and a clear top 2 firms were outlined on those score sheets. It was recommended, as a matter of efficiency, that the top 2 be discussed in detail. The top two as scored by the committee was Scatliff Miller Murray and Brook McIlroy respectively.

- The Committee, after discussion agreed that their first pick would be Scatliff Miller Murray with Brook McIlroy being their second.

- The recommendations of this committee will go to the Planning and Development Executive Committee on Monday January 18, 2015 and further to Council on Monday January 25, 2016

Cornell, Mallory THAT the Rainy Lake Market Square Advisory Committee recommend, based on the documentation provided, that the Committee's first pick for Architecture firms is Scatliff Miller Muray

CARRIED

Krienke-Turvey, Perry AND THAT the Rainy Lake Market Square Advisory  Committee recommend, based on the documentation provided, that the committee's second pick for Architecture firm is Brook McIlroy

CARRIED

4.

Information

- None

5.

Adjourn / Next Meeting Date

Meeting was adjurned at 12:54pm

- Next meeting will be with the successful Architecture Firm and scheduled upon contract award with that firm.