TOWN OF FORT FRANCES

AGENDA - July 11, 2016

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 066) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Labour Relations or Employee Negotiations:  CUPE

4.2

Identifiable Individual:  SSAPC Review

4.3

Identifiable Individuals:  Personnel Matter

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Albanese - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Caul - Verbal Update

7.

Consent Agenda:

7.1

Rural Ontario Municipal Association (ROMA) 2017 AGM & Annual Conference

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Mayor, CAO and one Councillor to attend both the ROMA Conference and the OGRA Conference for 2017 only and then evaluate the value of each conference to determine which is most effective to attend in 2018 and subsequent years.

7.2

Multi-Use/Tennis Court Committee Financial Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to deny further capital financial funds to cover the projected funding shortfall amount of $57,994.00 as requested by the Committee.  It is recommended that the Committee explore all options to reduce the overall project costs, to defer lighting or a portion of lighting to another year and to continue fundraising to reduce the project funding shortfall.

7.3

Watten Volunteer Fire Department

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Watten Volunteer Fire Department donation request in the amount of $300.00.

7.4

M. McCaig, CAO - Purchase Card Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the expenses in the amount of $270.53 as detailed in this report.

7.5

RFP for a Consolidated Municipal Financial System (RFP 16-AD-01)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the proposal received from Diamond Software Inc. to supply and implement Diamond's comprehensive suite of municipal financial modules for 15 concurrent users in the amount of $98,742.00 plus HST and to authorize the purchase of the recommended Microsoft SQL Server for the new municipal financial software system.

7.6

Drinking Water Quality Management System (DWQMS) - Management Review Meeting - Endorsement by Owners

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to review the agenda package and minutes of the management review meeting held on June 20, 2016 and further that Council has reviewed and accepted the four action items as outlined in the report.

(Supporting documentation is attached to the Operations & Facilities Executive Committee agenda for July 6)

7.7

Laneway Grading & Drainage Issues - 1234 First Street East (Letter dated June 5, 2016 from Mr. Haukass)

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

(Supporting documentation is attached to the Operations & Facilities Executive Committee agenda for July 6)

7.8

Sister Kennedy Centre Policies:  Standards & Discipline, Keys, Facility Use/Rental

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse the three policies for use at the Sister Kennedy Centre.

8.

Administration and Finance Division:

8.1

Councillor Perry - NOMA Executive Meeting Per Diem Claim

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claim in the amount of $150.00 as submitted by Councillor Perry for his attendance at a NOMA Executive meeting held in Thunder Bay on June 22, 2016.

8.2

Councillor Brunetta - NOMA Executive Meeting Per Diem Claim

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claim in the amount of $150.00 as submitted by Councillor Brunetta for her attendance at a NOMA Executive meeting held in Thunder Bay on June 22, 2016.

9.

Planning and Development Division:

9.1

Extension to the timing for completion of the Rainy Lake Market Square

- approval of this report will direct Administration to extend the project deadlines with FedNOR and Northern Ontario Heritage Fund and further put on hold the design work currently being completed by Scatliff Miller Murray pending funder responses to extension request and wording discrepancy resolution.

10.

Operations and Facilities Division:

10.1

Tender 16-OF-12 - Supply of 3/4 Ton Truck c/w 8 Foot Snowplow

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award the tender for the supply of one 3/4 ton truck c/w boss snow plow system less the trade in value of a 2007 Chev 3/4 truck c/w 1997 western snow plow to West End Motors at a total cost of $45,200.00 (all taxes included).

10.2

Verbal Update on Capital Projects

11.

Information:

11.1

Operations and Facilities Division - Environmental Area - Operations Statistics (May 2016)

12.

Non-agenda items:

13.

ADJOURNMENT