TOWN OF FORT FRANCES

AGENDA - August 8, 2016

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 067) 5:00 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal Matters about an Identifiable Individual:  Grievances (CUPE)

4.2

A proposed or pending Acquisition/Disposition of Land:  Mowat Avenue

4.3

A proposed or pending Acquisition/Disposition of Land:  Victoria Avenue

4.4

A proposed or pending Acquisition/Disposition of Land:  Central Avenue

4.5

Identifiable Individuals:  Applications for Appointment to Boards / Committees

- Committee of Adjustment

- Sister Kennedy Centre Board

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Kitowski - Verbal Update

Councillor Perry - Verbal Update

Councillor Ryan - Verbal Update

7.

Consent Agenda:

7.1

Boundary Waters Dragon Boat Festival:  Reschedule of Events to September 17, 2016

- approval of this report will agree to the recommendations from the Administration & Finance Executive Committee, Operations & Facilities Executive Committee, Community Services Executive Committee and Planning &Development Executive Committee as outlined in the report.

7.2

Policy Update - Sexual Violence and Harassment Action Plan Act (Bill 132)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to adopt the proposed wording related to Sexual Violence and Harassment and further that the Manager of Human Resources be directed to include the wording as outlined in this report into the existing Town Workplace Harassment and Violence policy.

7.3

Records Retention Schedule

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to amend the records retention by-law for purposes of updating the schedule of records retention periods.

7.4

Request for Reconsideration M.O.S. re:  24 Armstrong Place (2016)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for property located at 24 Armstrong Place in Fort Frances for the 2016 Taxation Year.

7.5

Officers & Signing Authority

- approval of this report will agree with the recommendation  from the Administration & Finance Executive Committee to approve the list of Officers for the Corporation and the Signing Officers for the Corporation and further amend By-law 08/06 to reflect a name change for the Treasurer.

7.6

Airport Facility - Lease of one bay in the Maintenance Garage by MNRF for one Five (5) month term commencing November 1, 2016

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to renew the garage bay lease with Her Majesty the Queen in Right of Ontario for the storage of equipment for the Ministry of Natural Resources and forestry at $101.81 per day or, based on 3 days per week, $6719.47 per year for the next five months and further that the Mayor and Clerk be authorized to execute the updated lease agreement on behalf of the Corporation.

7.7

MOECC Inspection Report of the Sunny Cove Camp Drinking Water System

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the 2016 MOECC Inspection Report and further that the two non-compliance issues be addressed in accordance with the work plan contained in the report prepared by D. Herr, Environmental & Facilities Superintendent.

**additional supporting information is attached to the August 2, 2016 agenda for the Operations & Facilities Executive Committee

7.8

Airport Facility - Private Hangar Renewal of Hangar Lot Lease with Mr. E. Mose for a 5 year term Commencing July 1, 2016

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to renew the hangar lot lease with Mr. Mose at $1.76 per square meter plus HST for the next five years and further that the Mayor and Clerk be authorized to execute the updated lease agreement on behalf of the Corporation.

7.9

BIA Request to remove tree in front of 318 Scott Street

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to deny the request from the BIA and further that a maintenance agreement be struck with the BIA to address these types of requests and further still, that the trees in the boulevard be removed during the rehabilitation of the sidewalks.

7.10

Seniors Community Grant - Age Friendly Community Committee

- approval of this report will agree to the recommendation of the Community Services Executive Committee to approve the grant agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister Responsible for Seniors Affairs, and further that the Mayor and Clerk be authorized to execute the agreement by by-law.

7.11

Kiwanis Sunny Cove Camp - Strategic Plan Item

- approval of this report will agree to the recommendation of the Community Services Executive Committee to accept the attached Sunny Cove planning discussion document as a completed strategic plan initiative.

7.12

Canada 150 Grant Applications

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse the two grant applications to the Canada 150 provincial grant opportunities available as presented.

8.

Planning and Development Division:

8.1

Letter dated May 24, 2016 from C. Armstrong - Keeping of Chickens

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize two amendments to By-law 17/90, being a by-law for the keeping of certain animals within the Municipality as outlined in the report.

9.

Community Services Division:

9.1

2016 Provincial Child Care Wage Enhancement Agreement

- approval of this report will agree to the recommendation of the Community Services Division to endorse the agreement with the Rainy River District Social Services Administration Board as attached, and further that an authorizing by-law be prepared and considered at tonight's Council meeting.

10.

Operations and Facilities Division:

10.1

Verbal Update on Capital Projects

11.

Information:

11.1

Committee of Adjustment:  Notice of Decision

Approved:

A2/2016 - 820 King's Highway

C1/2014 - 1411 Colonization Road West

Approved with Conditions:

B1/2016 - Roll 5912-010-001-10725

B2/2016, B3/2016, B4/2016 - Roll 5912-010-001-10700

11.2

Building Statistics - June 2016

11.3

Complaint Register - June 2016 (Confidential)

11.4

Administration & Finance Financial Statements as at June 30, 2016

- General Fund (Operating)

- Water Fund & Sewer Fund (Operating)

- Capital Fund

- Reserve Funds

11.5

Administration & Finance Stats as at June 30, 2016

11.6

Fort Frances Wastewater Treatment Facility June 2016 Monthly Report

**additional supporting information is attached to the August 2, 2016 agenda for the Operations & Facilities Executive Committee

11.7

Aircraft Landings & Fuel Sales as of June 30, 2016

11.8

Tonnage at Landfill Site as of July 12, 2016

11.9

Sewer & Water Data updated June 30, 2016

12.

Non-agenda items:

13.

ADJOURNMENT