TOWN OF FORT FRANCES

AGENDA - September 26, 2016

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 070) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Labour Relations or Employee Negotiations:  FFPFFA negotiations update

4.2

Labour Relations or Employee Negotiations:  CUPE negotiations update

4.3

Personal Matters about an identifiable individual, including municipal or local board employees:  Hiring of Fire Chief / CEMC

4.4

A proposed or pending Acquisition or Disposition of land by the Municipality or Local Board:  Property Matter - for referral to Planning & Development Executive Committee for recommendation.

4.5

Litigation or Potential Litigation, including matters before administrative tribunals, affecting the municipality or local board:  Damage Claim - for referral to the Operations & Facilities Executive Committee for recommendation.

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Kitowski - Verlbal Update

Councillor Perry - Verbal Update

Councillor Ryan - Verbal Update

7.

Consent Agenda:

7.1

Surplus Equipment - Wastewater Treatment Plant and Public Works Shop.

-approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that the items, as outlined in the report be declared surplus and further that the items are advertised for sale and sold by way of a sealed bid submission.

7.2

Airport Property - Land Lease Private Aircraft Hangar (Pruys-Pope).

-approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to terminate the current land lease agreement for a 300 square meter hangar lot with Mr. W. Pruys effective September 7, 2016 and further that the Town enter into a 25 year land lease agreement with Mr. S. Pope for a 300 square meter hangar lot effective September 7, 2016 and that Mayor and Clerk be authorized to execute the agreement.

7.3

Airport Property - Land Lease Private Aircraft Hangar - (Tetu-Laugheed).

- approval of this report will agree with the recommendations of the Operations and Facilities Executive Committee to terminate the current land lease agreement with Mr. E. Tetu for a 300 square meter private hangar lot effective March 31, 2017 and further that the Town enter into a 25 year land lease agreement with Mr. T. Laugheed for a 300 square meter private hangar lot effective April 1, 2017 and that Mayor and Clerk be authorized to execute the agreement.

7.4

Deputation by Mr. W. Lundstrom - Use and Care of Pedestrians and Bicyclists.

-approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee to refer the request from Mr. Wayne Lundstrom to the Police Services Board for further consideration and further to not revisit the traffic control by-law provisions surrounding cyclists, and not install signage within the Downtown core at this time.

7.5

Fort Frances Children's Complex Vehicle Tender 16-CS-13.

-approval of this report will agree with the recommendation of the Community Services Executive Committee to award Tender 16-CS-13 to MacDonald Motors for the 2017 Equinox AWD LT 3.6L at a total cost of $32,533.83 plus hst.

7.6

Museum Intern Funding Agreement - NOHFC.

-approval of this report will agree to the recommendation of the Community Services Executive Committee to proceed with the Northern Ontario Heritage Fund Corporation (NOHFC) agreement to have a Museum intern for one year with funding up to a maximum of $34,944.00 and further that the cost to the Museum for the budget years 2016-2017 is estimated to range from $7,884.00 to $10,570.00.

8.

Administration and Finance Division:

8.1

Councillor June Caul - AMO Conference Travel & Per Diem Claims.

-Council approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approval the Travel Statement -Mayor/Council Honorarium per diem and travel expense claim in the total amount of $853.00 as submitted by Councillor June Caul and further amended for her attendance at the AMO Conference - August 14-17, 2016 in Windsor.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

General:

10.1

ROMA Conference - January 29-31st, 2017 - Toronto - Resolution to Authorize Attendance.

10.2

AMO Conference - August 13-16, 2017 - Ottawa. - Resolution to Authorize Attendance.

11.

Information:

11.1

Ontario Clean Water Agency - Fort Frances Wastewater Treatment Facility - July 2016 Monthly Report*.

11.2

Operations and Facilities - Sewer and Water Data for 2016 - updated September 12, 2016*.

11.3

Administration & Finance Stats - August 31, 2016

General Fund Financials as at August 31, 2016

Water & Sewer Fund Financials as at August 31, 2016

Capital Fund Financials as at August 31, 2016

12.

Non-agenda items:

13.

ADJOURNMENT