TOWN OF FORT FRANCES

AGENDA - May 8, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 092) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal Matters about an Identifiable Individual, including Municipal or Local Board employees:  Taxi License Application

4.2

Personal Matters about an Identifiable Individual, including Municipal or Local Board employees: Job Evaluation - Deputy Clerk

4.3

Personal Matters about an Identifiable Individual, including Municipal or Local Board employees: Job Evaluation - Transportation Superintendent

4.4

A proposed or pending acquisition or disposition of land by the municipality or local board:  Front Street Property

- will be referred to Planning & Development Executive Committee for consideration.

4.5

Litigation or Potential Litigation, including matters before administrative tribunals, affecting the municipality or local board:  Consultation Matter

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Albanese - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Caul - Verbal Update

7.

Consent Agenda:

7.1

2017 Capping Parameters for Capped Properties

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the 2017 capping parameters as outlined in the report and further that the authorizing capping parameters by-law and the percentage by which tax decreases are limited by-law be prepared and brought forward to the May 23, 2017 Council Meeting.

7.2

Tour de Fort Sponsorship Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve a Tour de Fort Sponsorship at the silver level in the amount of $500.00 for 2017.

7.3

Request for Reconsideration Minutes of Settlement (527 Third Street West)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for property located at 527 Third Street West in Fort Frances for the 2016 taxation year.

7.4

BIA 2017 Budget & Tax Rates

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the 2017 BIA Budget and authorize that a by-law setting the 2017 BIA tax rates, levy and collection be brought forth to the May 23, 2017 Council Meeting.

7.5

D. Brown, CAO - NOMA Conference Per Diem and Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Travel Expense claim in the total amount of $180.05 as submitted by D. Brown, CAO for his attendance at the Northern Ontario Municipal Association conference held in Thunder Bay on April 25-28, 2017.

7.6

Award of Tender 17-OF-05 Rainy Lake Square

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in the report and further that necessary by-laws be prepared and executed by the Mayor and Clerk.

7.7

March 2017 Drinking Water Systems Monthly Summary Report

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the March 2017 report prior to it being made available to the general public.

7.8

Award of RFP 17-OF-06 - 5 Year Maintenance Agreement for Municipal Property

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award the agreement for Municipal Airport property and 1003 Frog Creek Road to H. Kelly and further that an agreement be drafted to reflect the terms of the RFP and executed along with authorizing by-law by the Mayor and Clerk.

7.9

Museum Northern Ontario Internship Program Application

- approval of this report will agree to the recommendation of the Community Services Executive Committee  to authorize the Museum's application to the Northern Ontario Internship Program (NOIP) for a one-year intern starting in the Fall of 2017 that will be funding 90% up to a maximum of $34,944.00, with the cost to the Museum being approximately $8,300.00.

7.10

Museum Parking

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse the removal of the tree behind the Museum to accommodate an additional parking space that will be displaced by the Rainy Lake Square development.

7.11

Museum Tener Photograph Book Project

- approval of this report will agree to the recommendation of the Community Services Executive Committee to authorize the $5000.00 expenditure for the Tener photograph book publishing with the intention that the outlay will be recovered by sales.

7.12

Housekeeping by-law Amendment for Lot 21 Title Registration

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to allow the By-law Amendment to be passed by Council and be registered on title so all conditions will have to be met prior to any development as suggested by the Town Solicitor.

7.13

Municipal Resolutions - Changes to Building Code

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to direct the Clerk to send a letter to both Municipalities to advise of Council's support of their resolution.

8.

Administration and Finance Division:

8.1

Councillor Ryan - NOMA Conference Per Diem & Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $642.00 as submitted by Councillor Ryan for his attendance at the Northern Ontario Municipal Association conference held in Thunder Bay on April 25-28, 2017.

8.2

Councillor Perry - NOMA Conference Per Diem & Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $710.00 as submitted by Councillor Perry for his attendance at the Northern Ontario Municipal Association conference held in Thunder Bay on April 25-28, 2017.

8.3

Mayor Avis - NOMA Conference Per Diem & Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $594.40 as submitted by Mayor Avis for his attendance at the Northern Ontario Municipal Association conference held in Thunder Bay on April 25-28, 2017.

8.4

Council Remuneration Committee Recommendations

- approval of this report will agree to the recommendation of the Council Remuneration Committee to increase the meal reimbursement rates for inside NWO / outside NWO, as well as mileage rates as outlined in the report, further the per diem rate will also be amended to match previously approved amendment to By-law 02/10-D as a housekeeping item.

8.5

Establishment of a Fire & Rescue Services Steering Committee (FRSSC).

9.

General:

9.1

Update on Banners (Mayor Avis)

9.2

6th Annual Boundary Water Dragon Boat Festival - Resolution to Designate a Significant Community Event

10.

Information:

10.1

Sewer & Water Data for 2017

10.2

Complaint Register - April 2017

10.3

By-law Enforcement 1st Quarter Activities Report

10.4

Trespass Notices

10.5

Fort Frances Voyageur Lions Club - Walk for Guide Dogs

11.

Non-agenda items:

12.

ADJOURNMENT