TOWN OF FORT FRANCES

AGENDA - May 23, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 093) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose:  Potential Policy Implementation

4.2

A proposed or pending acquisition or disposition of land by the municipality or local board:  Front Street Property

4.3

Personal matters about an identifiable individual, including municipal or local board employees:  Appointment to Museum Advisory Committee

4.4

Personal matters about an identifiable individual, including municipal or local board employees:  Waste Management By-law Exemption

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Kitowski - Verbal Update

Councillor Perry - Verbal Update

Councillor Ryan - Verbal Update

7.

Consent Agenda:

7.1

Rainy River Vet Services Committee

- approval of this report will agree to the recommendation to the Administration & Finance Executive Committee to make a contribution to the Vet Assistance Trust Fund in the amount of $650.00 to support the request from the Rainy River Vet Services Committee.

7.2

Ontario Regulation 284/09 - Budget Matter

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Ontario Regulation 284/09 disclosure report for the 2017 Operating Budgets as presented.

7.3

Fort Frances Canadian Bass Championship Requests

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee with additional input provided from the other three Executive Committees as outlined in the report.

7.4

Sister Kennedy Centre Lawn Sign

- approval of this report will agree to the recommendation of the Community Services Executive Committee to authorize the sign to be placed on the Sister Kennedy Centre grounds as presented in accordance with the sign by-law.

7.5

Daycare User Fees By-law Update

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse an update to the user fee by-law for the Children's Complex items previously approved.

7.6

Award of Tender 17-OF-07 - 2017 Road Reconstruction, Watermain and Sewer Replacement

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award the tender to Bay City Contractors Inc. at an estimated phase 1 cost of $2,164,010.74 (including HST) and a contingency allowance of $170,000.00, as outlined in the report, and further that contract documents be executed by the Mayor and Clerk.

7.7

Adoption of an Asset Management Policy and the State of Maturity Report

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the policy as written and further that Council accept the State of Maturity report and accept the direction outlined therein.

7.8

Building Permit Fees for Rainy Lake Square

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to waive the permit fees associated with the building permits for the construction of Rainy Lake Square.

7.9

License of Land for Ramp at RBC - 343 Scott Street

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to allow the license of land use for a ramp at 343 Scott Street be executed by Mayor and Council along with appropriate by-law.

8.

Administration and Finance Division:

8.1

Councillor W. Brunetta - NOMA Conference Per Diem & Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $722.00 as submitted by Councillor Brunetta for her attendance at the NOMA conference in Thunder Bay April 25-28, 2017.

8.2

Councillor D. Kitowski - NOMA Conference Per Diem & Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $769.45 as submitted by Councillor Kitowski for his attendance at the NOMA conference in Thunder Bay April 25-28, 2017.

9.

Information:

9.1

2017 Capital Budget vs Actual Financial Statement as at April 30, 2017

9.2

General Fund (Operating) and Water & Sewer Fund (Operating) actuals as at April 30, 2017

9.3

April 2017 - Fire and Rescue Service report

9.4

Tonnage at landfill site - updated May 15, 2017

9.5

Aircraft Landings and Fuel Sales as of May 15, 2017

9.6

Fort Frances Wastewater Treatment Facilitiy - April 2017 Monthly Report

10.

Non-agenda items:

11.

ADJOURNMENT