TOWN OF FORT FRANCES

AGENDA - June 26, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 095) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose:  Potential Policy Implementation

4.2

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Property Matter

4.3

Labour relations or employee negotiations: Indemnity Benefits.

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Kitowski - Verbal Update

Councillor Perry - Verbal Update

Councillor Ryan - Verbal Update

7.

Consent Agenda:

7.1

Proposed Draft Fence By-law

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize the preparation of a Fency By-law for execution by the Clerk and Mayor.

7.2

Deeming of Lots SM29 W 1/2 lot 62 and SM29 E 1/2 lot 62 (335 and 333 Third Street West

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize the properties known at Lots SM29 W 1/2 Lot 62 and SM29 E 1/2 Lot 62, to be deemed by authorizing the execution of the attached by-law, registering the By-law with Land Registry and sending notice to the Minister.

7.3

Residential Subdivision Development

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee as outlined in the report.

7.4

Request for Reconsideration Minutes of Settlement (363 Church Street)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for property located at 363 Church Street in Fort Frances for the 2016 taxation year.

7.5

New Assessment Review Board (ARB) Rules of Practice & Procedure

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to appoint the Treasurer as the Municipal Appeal Representative and the CAO as the Municipal Complaint Representative for submission to the ARB before July 1, 2017.

7.6

Doug Brown, CAO - MPAC Strategic Planning Meeting Travel Expense

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the travel expense claim in the amount of $17.00 as submitted by the CAO for his attendance at the above mentioned meeting held in Thunder Bay on June 13, 2017.

7.7

Drinking Water Quality Management System - Management Review

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

**additional supporting documentation is attached to the Operations & Facilities Executive Committee agenda for June 21, 2017.

7.8

Award Tender 17-OF-08 - Surface Treatment of Roadways at Various Locations

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award the tender to MSO Construction Ltd. and further that the Mayor and Clerk be authorized to execute the contract documents on behalf of the Corporation of the Town of Fort Frances.

7.9

Review of Four (4) Policies

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee as outlined in the report.

7.10

Sunset Water Sports Request

- approval of this report will agree to the recommendation of the Community Services Executive Committee to authorize Sunset Water Sports to utilize the public docks and beaches surrounding the Town for the operation of their water sports business with the Town being named as an additional insured on their business insurance policy ($2,000,000.00 liability).

7.11

Community Museum Operating Grant (CMOG) 2017

- approval of this report will agree with the recommendation of the Community Services Executive Committee to authorize the submission of the 2017 Community Museum Operating Grant to the Ministry of Tourism, Culture and Sport.

**additional supporting documentation is attached to the Community Services Executive Committee agenda for June 19, 2017.

8.

Administration and Finance Division:

8.1

Councillor Perry - MPAC Strategic Planning and NOMA Board Meeting per diem & travel expense claim

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $337.00 as submitted by Councillor Perry for his attendance at the above meetings held in Thunder Bay on June 13 & 14, 2017.

8.2

Councillor Brunetta - MPAC Strategic Planning and NOMA Board Meeting per diem & travel expense claim

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claim in the total amount of $337.00 as submitted by Councillor Brunetta for her attendance at the above meetings held in Thunder Bay on June 13 & 14, 2017.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

Information:

10.1

RealTax Recovery Specialists Memo - Changes to Tax Registrations, Tax Sales and Payments Out of Court under Bill 68

10.2

Capital Financial Statement for the first five months ending May 31, 2017

10.3

General Fund Operating Summary for the first five months ending May 31, 2017

10.4

Water and Sewer (Operating) for the first five months ending May 31, 2017

10.5

Fort Frances Wastewater Treatment Facility May 2017 Monthly Report

10.6

Aircraft Statistics as of June 16, 2017

10.7

2017 Tonnage at the Landfill Site - updated June 16, 2017

10.8

Complaint Register - May 2017

11.

Non-agenda items:

12.

ADJOURNMENT