TOWN OF FORT FRANCES

AGENDA - September 25, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 100) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Receiving of advice that is subject to solicitor/client privilege - HR Matter (Update from D. Brown, CAO).

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - Verbal Update

Councillor Doug Kitowski - Verbal Update

Councillor K. Perry - Verbal Update

Councillor G.P. Ryan - Verbal Update

7.

Consent Agenda:

7.1

Accessibility Plan and Multi-Year Accessibility Plan.

- approval of this report will agree with the recommendations of the Administration and Finance Executive Committee to approve the Town's 2017 Accessibility plan as attached and to revise the Town's Accessibility Plan as outlined in the report.

7.2

Montreal Canadiens Alumni Sponsorship Request.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee along with input from the Community Services Executive Committee to receive the request with no further action.

7.3

Voyageur Lions Club Magic Show Advertising and Ticket Packages.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee to receive the request with no further action.

7.4

Riverside Foundation for Health Care Annual Gala Event.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee to approve a Bronze Sponsorship in the amount of $600.00 for the Riverside Foundation for Health Care "Making Magic for District Health Care" Gala event taking place on October 14th, 2017.

7.5

Fort Frances Girls and Women's Hockey Association Sponsorship.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee to receive the request for sponsorship of the Fort Frances Girls Hockey Association 2017-2018 hockey season with no further action and further approve the recommendation to purchase a Bronze Sponsorship in the amount of $175.00 for the October 19th, 2017 community event sponsored by the FFGWHA and FFMHA.

7.6

Children's Complex Policies:

1) Parent Code of Conduct;

2) Children's Code of Conduct.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to endorse the Parent Code of Conduct Policy and the Children's Code of Conduct Policy for implementation at the Fort Frances Children's Complex.

7.7

Memorandum of Understanding with Fort Frances High School - Lockers in IFK.

- approval of this report will agree with the recommendations of the Community Services Executive Committee to endorse the Memorandum of Understanding between the Memorial Sports Centre and the Fort Frances High School for lockers to be placed at Memorial Sports Centre for the Hockey Academy.

8.

Administration and Finance Division:

8.1

Councillor Brunetta - Fort Frances Sports Hall of Fame Reimbursement.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee to approve the expense claim in the amount of $70.00 as submitted by Councillor Wendy Brunetta for her attendance at the Fort Frances Sports Hall of Fame Second Induction Ceremonies.

8.2

Councillor June Caul - AMO Conference Travel Expense.

- approval of this report will agree with the recommendation from the Administration and Finance Executive Committee to approve the travel expense claim in the total amount of $848.32 as submitted by Councillor Caul for her attendance at the Association of Municipalities of Ontario (AMO) Conference held in Ottawa - August 12th - 17th, 2017.

8.3

Pitney Bowes Lease Agreement.

- approval of this report will agree with the recommendation from Administration to renew the lease agreement with Pitney Bowes for an additional 60 month term on the mailing machine located at the Civic Centre.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

General:

10.1

Town of Fort Frances Surplus Assets Sale Items.

- approval of this report will ensure that the 44 obsolete items outlined in the report be declared surplus and disposed of as outlined in the report.

11.

Information:

11.1

Fort Frances Fire & Rescue - August 2017 Activity Report.

11.2

Building Department Statistics Canada Report for the period August 1, 2017 to August 31, 2017.

11.3

Complaint Register - August 2017

12.

Non-agenda items:

13.

ADJOURNMENT