TOWN OF FORT FRANCES

AGENDA - October 10, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 102) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Potential acquisition or disposition of land:  Front Street Property (Verbal update from E. Slomke, Clerk)

4.2

Personal matters about an identifiable individual, including municipal or local board employees:  HR Matter (Verbal update from D. Brown, CAO)

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - Verbal Update

Councillor John Albanese - Verbal Update

Councillor Wendy Brunetta - Verbal Update

Councillor June Caul - Verbal Update

7.

Consent Agenda:

7.1

Support re: Proposed Changes under Bill 68 - Out of Court Payments.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to support the Township of South Stormont and the Municipality of Killarney requesting the Minister of Municipal Affairs to reconsider the proposed changes under Bill 68 pertaining to out of court payments.

7.2

Doug Brown, CAO - Northern Ontario Municipal Association Conference Per Diem and Travel Expense.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the travel expense claim in the total amount of $135.00 as submitted by D. Brown, CAO for his attendance at the NOMA conference held in Thunder Bay on September 19-22, 2017.

7.3

Request for Reconsideration Minutes of Settlement re: 1243 Idylwild Drive (2017).

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Minutes of Settlement for property located at 1243 Idywild Drive in Fort Frances for the 2017 taxation year.

7.4

Renewal of Municipal Insurance 2017-2018.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to renew the Municipal Insurance with Frank Cowan Company for the period November 1, 2017 to November 1, 2018 in the amount of $189,854.00 plus applicable taxes.

7.5

Approval of Non-Budgeted Item - 11-3 Aerial Ladder Testing and Inspection.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve a non-budgeted request for Aerial Ladder Testing and Truck inspection in the amount of $3872.14 with completion of the Non-Destructive testing component by Keewatin Truck Service and the full truck inspection by Fort Garry Fire Trucks in the amount of $1200.00 plus applicable taxes.

7.6

Updated Draft Animal Control By-law

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve the draft Animal Control By-law as presented and further that said by-law be brought forward at the next Council meeting for passage and enactment.

7.7

Citizen letters with concern to Section 3.31 in the Zoning By-law 03/14

- approval of this report will agree with the recommendation of the Planning & Development Executive Committee to allow application for Zoning By-law amendment to be forwarded to the Committee of Adjustment for a public meeting on October 25, 2017, which will continue the process to amend the setbacks for navigable and non-navigable watercourse and hazard lands on a site by site basis.

7.8

Request for Installation of Additional Stop Signs at Minnie Avenue and Fifth Street East

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to agree with the recommendation of the Traffic Safety Committee to deny the request and further that a letter be sent from Council to the Police Services Board requesting additional patrols in this area to address the concern of speeding vehicles.

7.9

Request from Royal Canadian Legion - Maintenance Services for the lane along the Legion

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to deny the request from the Fort Frances Legion for the Town to take over the maintenance of land on private property to the east of their building on Church Street.

7.10

Request from Tom Veert Contracting re:  Street Lighting on Eighth Street

- approval of this request will agree to the recommendation of the Operations & Facilities Executive Committee to add this request to the 2018 Capital Budget.

7.11

Co-op Agreement for the provision of Propane at the Fort Frances Airport

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to enter into a 2 year propane supply and delivery agreement with Energy Tech Services Co-op for propane supply at the Fort Frances Airport Maintenance Garage and further that the Mayor and Clerk be authorized by by-law to execute said agreement.

7.12

Participant Agreement for the supply of Orthophotography

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to enter into a participant agreement with Her Majesty the Queen in Right of Ontario as represented by the Ministry of Natural Resources for the provision of Orthophotography data for the Town of Fort Frances and further that an authorizing by-law be passed and executed by the Mayor and Clerk on behalf of the organization.

7.13

Airport Facility Lease Renewal - CBRE Maintenance Garage Bay

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to renew the lease with MNRF at $103.34 per day for the next five months and further that the Mayor and Clerk be authorized to execute the lease agreement on behalf of the Corporation.

7.14

Airport Property - Land Lease Private Aircraft Hangers

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to renew the hangar lot lease rate with Melaire LTD at $1.79 per square meter for the next five years and further that the Mayor and Clerk be authorized to execute the by-law and agreement on behalf of the Corporation.

7.15

August 2017 Drinking Water Systems Monthly Summary Report

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the August 2017 report prior to it being made available to the general public.

8.

Administration and Finance Division:

8.1

Mayor Roy Avis Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $585.80 as submitted by Mayor Avis for his attendance at the NOMA Conference held in Thunder Bay on September 20-22, 2017.

8.2

Councillor Wendy Brunetta Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $727.00 as submitted by Councillor Brunetta for her attendance at the NOMA Conference held in Thunder Bay on September 19-22, 2017.

8.3

Councillor June Caul Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $585.00 as submitted by Councillor Caul for her attendance at the NOMA Conference held in Thunder Bay on September 20-22, 2017.

8.4

Councillor Doug Kitowski Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $782.07 as submitted by Councillor Kitowski for his attendance at the NOMA Conference held in Thunder Bay on September 19-22, 2017.

8.5

Councillor Ken Perry Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $744.00 as submitted by Councillor Perry for his attendance at the NOMA Conference held in Thunder Bay on September 19-22, 2017.

8.6

Councillor Paul Ryan Northern Ontario Municipal Association (NOMA) Conference Per Diem & Travel Expense.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to approve the per diem and travel expense claims in the amount of $682.00 as submitted by Councillor Ryan for his attendance at the NOMA Conference held in Thunder Bay on September 19-22, 2017.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

Information:

10.1

3rd Quarter By-law Enforcement Department Activities Report

10.2

September 2017 Building Statistics

10.3

Fort Frances Wastewater Treatment Facility - August 2017 Monthly Report

10.4

Operations and Facilities Division - Public Works Area - Operations Statistics (July 2017 and August 2017)

10.5

Operations and Facilities Division - Environmental Area - Operations Statistics (July 2017 and August 2017)

10.6

Tonnage at Landfill Site - updated September 28, 2017

10.7

Sewer & Water Data - updated September 28, 2017

11.

Non-agenda items:

12.

ADJOURNMENT